BBLZ
Band Boosters of Lake Zurich
MEETING MINUTES
Band Boosters of Lake Zurich Board of Directors Meeting
Tuesday, December 15, 2015
1. Call to Order: The meeting was called to order by Rick Mercer at 7:05 pm.
2. Attendees:
Rick Mercer, Sheri Conover, Lynne Recktenwald, Dennis Byrd,
Jenni Witt, Josh Thompson, Tom Ketchum, Marline Barrett,
Catherine Halinski, Charlotte Furton Walker, Amy Stone, John Leo,
Lynne Recktenwald
3. New Business
· Spirit buttons, Jenni Witt was going to get estimates. We are still waiting to hear.
4. Approval of Minutes:
· Minutes were approved from last month
5. Band Director’s Report
· 120 responses so far on the parent survey about Paris
o Small percentage of parents would like to reconsider this trip
o Survey is open until this Friday
o Looking into a local firm for a more comprehensive travel insurance program
§ This would cover basically any reason the trip would be cancelled
· Concerts went well
· Jazz band is working towards Jazz by the Lake
· Solo and Ensemble information was handed out
o Harvard is where it is going to be held
o We are participating in this instead of teaming up with other local schools
· Josh and Sheri to attend Music conference this week
o They are asking if BBLZ can cover the $150 per person registration fee
o Vote was issued and passed, BBLZ will cover the $300 total
· Lots of positive feedback about the pep band that attended the Northwestern game
6. Financial Officer's Report:
· Friends of BBLZ –
o 50 Printed flyers to be given to the business’s that ordered poinsettias
o Sent out 115 letters to LZHS band alumni
o $1250 donation received
· One scholarship still outstanding
· Poinsettia sales really came through for the band
o More plants sold than last year for an increase in profits
· The restaurants fundraisers are helping the budget as well
· Still 63 buzz books left for sale…come get yours!
· The budget is now back on target
7. Fundraising
· Poinsettias
o Sales were up this year
o Final total 3,552 plants were ordered for all three schools
o Next month we will have the breakdown of all three schools
o A lot of volunteers which was wonderful and very helpful!
· Jazz By the Lake
o Sold 120 tickets to date
o A total of 150 tickets are available total….so BUY soon!!!!!!
§ Only 30 Tickets LEFT…….
o Starting to work on raffle items
· Manna Gift Cards
o Lots of new people tried the service this month
o No other updates available
· Uniforms
o Hangers will be purchased for guys jackets and will be covered by BBLZ
· Newsletter
o No update
o Printer has been selected for future use
§ UPS who has BBLZ as a tax free entity
· Website
o When the site is first brought up, users are receiving a memory error
§ If you reload the site it will come up
§ Need to add additional memory to the server, Rick to assist
§ Need to update the About Us section of the site with the officers
· Dennis to provide updated Friends of BBLZ form and list of officers
· Ornaments
o $120 dollars to the band from the sale
· California Pizza Kitchen
o Completed last month
· Chik-fil-A
o We are on for Chik-fil-A fund raiser for Tuesday, December 22 – one week from tonight – from 5-8 pm – you doNOT need to have the flyer, but will need to say you are with BBLZ for us to get credit for sales.
o There fund raiser is based on what you sell for the night – the more you bring in for their business, the more we get – we have to have $500 in sales to get anything … starting at 10% up to 20% if we have over $1500 in sales.
o For Dec 22 only, we can have dining in / carry out from 5-8 PLUS any catering (platters) for the entire day …
o The MONTH OF DECEMBER we can earn the same percentages for CATERING ONLY. So, if you buy a platter of chicken fingers any time for the month, we can earn money as well.
o Chik-fil-A also will give us another fundraiser for the kids individual accounts, if you think we can make any sales … they have a calendar – I sent one with Matthew to give to Josh / Sheri today – there is a disc or number for you to key in to get you $40 worth of coupons throughout the year. They will sell it to us at $5, we can sell for $10 … but would need to do this in Feb at latest, since coupons start in January of 2016.
§ Discussed at meeting and the idea has been turned down
· Band o Rama
o Troy Smith, still an outstanding check for reserved seats
· DVDs
o Rick is going to begin looking at the footage and begin to create the DVDs
o We have volunteers who are willing to sell
o Last concert is in early May
o DVDs will be set except for this last concert
o A couple of snip-its will be added before they are distributed
o Sold 36 at the Winter concert
Meeting Adjourned @ 8:00 pm
Next Meeting: January 19, 2015 @ 7:41 pm small auditorium