CHAIRPERSONSECRETARY

Ms.L MooimanPr Tech EngMr. R Fivaz BTech Eng

George MunicipalityGeorge Municipality

PO Box 19PO Box 19

GeorgeGeorge

65306530

Tel : 044 801 9111Tel: 044 801 9111

Fax: 044 873 3862Fax: 044 873 3862

e-mail:-mail:

MINUTES

Date :2015.11.27 Period: 3hours
Minutes of the 4th Quarterly Meeting held on the 27th of November at the Dunes, Plettenberg Bay.
The meeting started at 09:11 / Action :
  1. Welcome
Mr Essa welcomed members to the Bitou Municipal area.
He introduced Councilor Stuart to the meeting.
Councilor Stuart apologised on behalf of the Mayor who could not attend the meeting.
Mr Perring opened the meeting with prayer.
Mr Fivaz apologized on behalf of Ms Mooiman who could not attend due to work commitments.
2.1 Presentations
Mr Claassen
GCC presentation / All members
Presentation available
2.2Presentations
Protea Chemicals
Clint Papers
PO Box 535
Cape Town, 8000
Tel: 021550 8163
Fax: 021550 8180
/ All members
Presentation available
  1. Approval of Previous Minutes
The minutes of the 3rd Quarterly Meeting held on the 28th of August 2015 at the Dunes, Arniston were approved with no amendments.
Proposed by: Mr Koegelenberg
Seconded by: Mr Glatz
  1. Apologies & Attendance Register
List of Attendees attached
Apologies
Ms Mooiman
Mr Myburgh
Mr Pepler
Mr Abrahams
Mr Africa
Mr Arends
Mr Maree
Mr Parry
Ms van Aswegen
Mr de Kock
Mr du Preez
Mr van Aardt
Mr Gerrits
Mr Groenewald
Mr Keyser
Mr le Roux
Mr Maree
Mr Prodehl
Mr Theart
Mr Turner
Mr van Eck
Mr van Rooyen
Mr Wessels
Mr Wesso
Mr Botha
Mrs Botha / All members
  1. Matters arising
Promoting of Engineers
Mr Daniels & Mr Glatz wrote a document on the promotion of engineering as a study field.
Mr Daniels said maths and science are extremely difficult subjects at school. He said almost all students require extra lessons.
Mr Daniels says municipalities will not be able to afford students as Graduates in Training due to high costs. Mr Daniels says a proposal was sent to all members with the minutes of the AGM and 3rd Quarterly meetings.
Mr Glatz requested that the proposal be sent to members again. He saidthat it is urgent for members to give feedback.
Mr Daniels says the purpose of the document is to confirm if the IMESA branch is doing its best to promote engineering.
Feedback from Conference 2015
Mr Basson said that Mr Daniels from George Municipality and Mr Aboom from Aurecon did a great presentation.
He said after the conference, he was part of a panel discussion regarding the procurement of consulting services.He said a document has been written and this will give guidelines regarding the appointment.
Mr Basson said this document will replace +-80 functions at the municipalities. He stated that the document will be very useful, but small municipalities may find it difficult to implement.
Mr Basson said that it’s a good idea for municipalities to have a standardised tender document. He said that it is time that this is investigated.
Mr Fivaz proposed a workgroup to be established toinvestigate the compilation of a standard tender document for the Southern Cape/Karoo branch. Feedback in this regard will be given to the branch.
Mr Glatz said National Treasury might be able to give funding.
Outstanding fees
Mr Fivaz requested that Mr Koegelenberg reviews thelist of outstanding fees..
According to the latest figures, the outstanding amount is +-R18000, down from +-R30 000.
Mr Koegelenberg said that members with outstanding fees will be reported to ECSA. / All members
H Oliver
All members
R Fivaz
All members
  1. Recognition of members achievements
Mr Fivaz said that this item will be discussed at the next meeting. / All members
  1. Generic Documention
Mr Fivaz said that this item will be discussed at the next meeting. / All members
  1. Correspondence
Mr van Wyk resigned.
Mr Simmans was transferred to the Southern Cape / Karoo branch.
Mr Niewoudt passed away..
Mr Jeanrenaud is the newest member.
Construction Permit Workshop
This item will be discussed during the next meeting. / All members
  1. Feedback from EXCO
This item will be discussed during the next meeting. / All members
  1. General
Dates & Venues for Meetings 2016
1st Quarterly Meeting – 26th of February 2016 – Hessequa (Mr Wesso)
2nd Quarterly Meeting – 27th of May 2016 – Oudtshoorn
3rd Quarterly Meeting & AGM – 26th & 27th of August 2016 – Prins Albert
4th Quarterly Meeting – 25th of November 2016 – Knysna (Mr Maree) / All members
  1. Closing Remarks
Mr Fivaz thanked Mr Dietzsch, Mr Essa, Mr van Rooi and Ms Roberts for hosting the meeting.
He also thanked the following sponsors:
Protea Chemicals
Aurecon
Tuiniqua
Clinkscales Maughan-Brown
UP Khana Projects
Mr Fivaz wished all members a Merry Christmas and a wonderful new year. / All members
The meeting ended at 12.30
……………………………… ……………………………
Mr Fivaz Ms Mooiman
Secretary Chairperson