Capital Project Information Template
PROJECT TITLE

REFERENCE

/

VALIDATION PREPARATION

Project Number / Project # / Date Prepared:
Location / Prepared by:
Project Manager / Name / Org Unit / Latest Revision:
Approved By:

PROJECT SCOPE

Issue / Problem to beAddressed(What is the problem? Why is a project needed?):
Project Description(What needs to be done and how?):
Business Risk Exposure (What is the risk associated with not doing the project?):
Projects that are interdependent with this project:

BACKGROUND / CONTEXT

Historical context (Describe what issues triggered this project.)
FEASIBLE ALTERNATIVES
List other feasible solutions to the problem that should be or are being considered:
Not started
Underway
Completed / Element 1. Understanding Existing Standard(s) of Service
Have we clearly determined the purpose of the proposed project? What is the problem/issue/challenge this project resolves? Are service standards and system/facility/asset performance requirements clearly understood over the life of the system/facility/asset?
Notes:
/Reference Documents:
Not started
Underway
Completed / Element 2. Knowledge of Existing System/Facility/Asset
Do we understand the system/facility/asset’s current condition? Do we understand its operating context? Its design (modification) history? Its repair history? The root causes of its failures?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 3. Current Demands for Service
What is the current system/facility/asset actually delivering? What do we requireit to do at this point in time? What is its maximum design capability?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 4. Future Demands for Service
What increase in level of service is expected in the future (regulatory, demographics, customer requirements, etc)?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 5. Predicted Modes of Service Failure
Do we thoroughly understand how the four primary failure modes are impacting the system/facility/asset under consideration? Which one is the most eminent? How are they linked?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 6. Probability/Timing of Failure
Do we understand the likely mechanics of failure? Are there ways to design down or design out the usual root causes of failure? Are they cost effective? How likely is this failure to occur? What does the deterioration curve look like?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 7. Consequence of Failure
What is the impact of this failure on the organization? On customers and stakeholders? On the community?Have we quantified all of the costs of failure (direct, indirect, and intangible)?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 8. Quality of Proposed Maintenance Programs
How good are our estimates for life cycle maintenance costs for this project? Have we determined a maintenance strategy for the life cycle of the system/facility/asset (run to failure/reactive, condition-based predictive, usage-based predictive, etc)?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 9. Appropriateness of Operating Costs
How good are our estimates for operating costs for this project? Have we identified those operating costs that are likely to increase rapidly in the future?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 10. Appropriateness of Renewal Solution Adopted
Have we systematically and thoroughly considered all nine of the basic intervention options (do nothing, status quo, operate differently, maintain differently, repair, refurbish/rehabilitate, replace, decommission, and non-asset based)?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 11. Assessment of Capital Cost Estimates
How good are our estimates for capital costs? Are they based on detailed schedules derived from equivalent and current projects? On general cost indices? How timely are the estimates?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 12. Assessment of Benefits (Risk Reduction)
Will this provide real benefit to the community? Have we identified who will benefit and how much?
Notes:
Reference Documents:
Not started
Underway
Completed / Element 13. Appropriateness of Economic Evaluation Processes
Have we constructed a rigorous, consistent and systematic business case? Do we thoroughly understand the economic impact on the community of the project in terms of benefit cost ratio and return on investment?
Notes:
Reference Documents:
PROJECT STATUS as of
Phase 1: ProjectDevelopment / % Complete
Phase 2: Preliminary Design / % Complete
Phase 3: Design / % Complete
Phase 4: Construction/Installation / % Complete
Phase 5: Commission / % Complete
Phase 6: Close-Out / % Complete
PROJECT COMPLIANCE (check boxes)

ENVIRONMENTAL COMPLIANCE AND MONITORING

This project involves recycle flows, process or chemical/polymer changes, underground tanks, storm water, dewatering to storm drains, changing plant drainage patterns, or the possibility of leaks or spills from the collection system.

AIR QUALITY COMPLIANCE

This project affects new or modified equipment that increases or decreases air emissions; abandonment or replacement of equipment already under permit; contractor’s activities that increase in air emissions (e.g. coatings, abrasive blasting, portable engines, and earth moving).

ODOR MANAGEMENT

This program affects potential increase in odor emissions (e.g. working in or around storm drains; entering through service manholes and vault structures; diverting wastewater flows from one trunkline to another).

OTHER (State)

Notes
ANTICIPATED PROJECT SCHEDULE
Start / Finish
Phase 1Project Development
Consultant Selection
Phase 2Preliminary Design
Phase 3Design
Land Acquisition
Advertise/Award
Phase 4Construction
Phase 5Commission
Phase 6Close-Out
Note: Please fill out all spaces. Example mark “N/A” if phase has been completed or not started.
PROJECT BUDGET
The projected budget dollar amount of total project
Phase 1: Project Development
Phase 2: Preliminary Design
Phase 3: Design
Phase 4: Construction/Installation
Phase 5: Commission
Phase 6: Close-out
Contingency
TOTAL
Approved budget amount
Cost to date
Cost to complete
TOTAL AT COMPLETE
What is the basis for budget?
In-House SWAG
Outside Consultant (name):
Date when budget prepared:
Is it adjusted for inflation? Yes No
Budget Notes:
PROJECT ESTIMATE
The current estimated cost of total project (based on the FY20XX-ZZ Budget): / $
PROJECT/BUDGET ESTIMATE
Project Name & Number:______l______
FY 20XX-ZZ Construction Budget Projection as of MM/YY$______/ (Construction cost index used for projections)
Validated Construction Cost Estimate as of 20XX $______
Commission Staff Allocation / Outside Services Allocation
Phase / FY 20XX-ZZ CIP Budget Projections / % of Validated Estimate / $ / % of Validated Estimate / $ / Validation Total
Phase 1: Project Planning/Development
Phase 2: Preliminary Design (Studies & Permits)
Phase 3: Design
Phase 4: Construction/Installation (Const Contract/Const Admin/Const Insp)
Phase 5: Commission
Phase 6: Close-out
Contingency
Totals
Total Dollar Variance (Validation Total <minus> FY 20XX-ZZ Budget Projection Total)
Basis of FY 20XX-ZZ CIP Project Cost Estimate / BudgetAccuracyRanges
[ ] Adjusted Similar Project / [ ] Planning Level +50% / -30%
[ ] Cost Curve / [ ] Pre Design +30% / -20%
[ ] Applied Rule-of-Thumb / [ ] Final Design +15% / -10%
[ ] Detailed Cost Estimate / Miscellaneous Info.
[ ] Other
Miscellaneous Info.
Basis of Validated Construction Cost Estimate / Costs Included in Validation Construction Cost Estimate
[ ] Updated FY 20XX-ZZ Estimate for Inflation / [ ] Land / [ ] Mob/Bond/Insurance
[ ] FY 20XX-ZZ Estimate is Adequate / [ ] R/W Acquisition / [ ] Other
[ ] FY 20XX-ZZ Estimate Updated w/ new scope / [ ] Construction Permits / [ ] GC's Overhead & Profit
[ ] Developed New Estimate / Miscellaneous Info.
[ ] Other
Miscellaneous Info.
Validation Team’s Level of confidence
[ ] Level 1 (Low)
[ ] Level 2 (Medium)
[ ] Level 3 (High)
Miscellaneous Info.
Estimate Notes
STUDIES (check boxes) / [ ] Final Design +15% / -10%
Miscellaneous Info.
Feasibility study has been completed.
If yes, describe objectives
Feasibility study findings are attached.
Feasibility study is needed during Phase 1 (Project Development)
If yes, describe objectives
Engineering Study is needed during Phase 1 (Project Development)
If yes, describe objectives
Should a value engineering study be considered?
If yes, describe objectives

DESIGN

Major Design Issues
Is Land/Easement required? Yes No
If yes, please describe
Have Land Acquisition/ Easement requirements been developed? Yes No
Preliminary list of permits required:
Agency / Permit Name

CONSTRUCTION PACKAGES

List any individual construction contracts or equipment pre-purchases that are part of this project
Are there any alternatives to constructing these facilities (e.g. make operational changes or maintenance) so that the capital cost is deferred?
General Comments:

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