Windsor Public Library Board Meeting

Tuesday April 19, 2016

4:15 p.m.

Budimir Branch

Present: Dr. P. Frise (Chair), Councillor R. Bortolin, Councillor J. Gignac, Councillor I. Kusmierczyk, D. Lee, M. Payne, J. Stuart

Staff: K. Pope (CEO), A. Craig, T. McManus, N. Peel, C. Rideout-Arkell, L. Turcotte, C. Woodrow, A. Rutherford (Secretary)

Guests: V. Critchley, City Clerk

J. Mancina, City Deputy Treasurer

D. Amicone, Architectura

C. Middaugh, P. Mourad, Public Works

1.  Call to Order: Chair called the meeting to order at 4:15 p.m.

2.  Approval of agenda:

30.16 / Moved: / M. Payne / Seconded: / J. Gignac
That the agenda be approved as presented. CARRIED

3.  Disclosure of Pecuniary Interest: None

4. Presentations/Delegations: Budimir Addition Design Presentation – D. Amicone

D. Amicone reviewed the design for the Budimir library’s addition. He highlighted the heritage significance of the buildings features, i.e. vertical columns on the outside perimeter and the entryway, the addition of almost 5,000 square feet, the ramp overhang, and the realignment of public parking. Many questions/concerns followed from the Board members:

1. Why is the addition less than the Board requested, ie.6,000 sq. ft?

2. What are the constraints of two zones, would it be easier to request rezoning?

3. AODA compliant – restroom visibility? Ramp to enter/exit?

4. Parking – Is 1 accessible parking spot enough? Are there enough spots?

5. Are any trees being cut down?

6. Is there enough natural lighting in the addition?

7. Is the budget all in? Does it include F&E?

8. What is the contingency budget?

9. Accessibility – ergonomic features?

10. Will the 4,800 sq. ft. meet the needs of the branch now and in the future?

11. With Budimir being the last build, will there be enough money to add 4,800 sq. ft. or will it have to be reduced even more?

The Board asked that a report come back to the May Board meeting detailing all three building projects, Budimir, Optimist and Sandwich and how they impact each other.

P. Frise thanked D. Amicone for his presentation.

5. Communications:

Correspondence

Newspaper Reports

·  March 24, 2016

Windsor Star - Frontline workers at Windsor public Library have a tentative contract

·  March 24, 2016

CTV News - Windsor Public Library workers reach tentative deal

·  March 26, 2016

Windsor Star - Windsor library workers ratify new four-year contract

·  March 30,2016

AM800 – Contract ratified for Windsor Public Library workers

·  April 12, 2016

Windsor Star - Windsor Public Library to open local history centre

·  April 15, 2016

Windsor Star - New library centre puts local history on display

·  April 15, 2016

Windsor Star - Buying into history: there’s a buzz in Sandwich

(Plans for Sandwich Branch in the old Fire Hall)

31.16 / Moved: / J. Gignac / Seconded: / R. Bortolin
To accept the communications as presented. CARRIED

6. Minutes:

32.16 / Moved: / R. Bortolin / Seconded: / D. Lee
To approve the minutes of the March 22, 2016 Board meeting as amended. CARRIED
33.16 / Moved: / R. Bortolin / Seconded: / J. Stuart
To approve the minutes of the March 30, 2016 Special Board meeting as presented. CARRIED

7. Business Arising: None

8. Board Chair Report & Questions: None

9. CEO Report & Questions to the Chair/CEO:

·  CEO reviewed her report, highlighting the successful launch of the Local History area and the installation of the new moveable shelving in the language area at Central. A discussion followed.

34.16 / Moved: / J. Gignac / Seconded: / M. Payne
To receive the CEO’s report of April 12, 2016 as presented.
CARRIED

10. New Business: None

11. Review of Board Reimbursements: None

12. Next Meeting: Tuesday, May 17, 2016 at 4:00 p.m. at Central Library.

13. In Camera

35.16 / Moved: / J. Stuart / Seconded: / M. Payne
That the Windsor Public Library Board meeting move in camera re: “personal matters about an identifiable individual” at 5:32 p.m. CARRIED
36.16 / Moved: / J. Gignac / Seconded: / I. Kusmierczyk
That the Windsor Public Library Board meeting move back into Open Session at 5:50 p.m. CARRIED
37.16 / Moved: / J. Stuart / Seconded: / M. Payne
That the Windsor Public Library Board accept the Governance Report from the in camera session. CARRIED

14. Adjournment

38.16 / Moved: / J. Gignac / Seconded: / M. Payne
That the Board adjourn the meeting at 5:51 p.m. CARRIED

APPROVED:

4