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Executive Committee

Meeting Minutes1

September 25, 2002

EXECUTIVE COMMITTEE MINUTES

Wednesday, September 25, 2002

MEMBERS: / PRESENT:
B. Smith, Chair / B. Smith
R. Hayter, Vice-Chair / R. Hayter
J. Batty / J. Batty
S. Mandel / S. Mandel
D. Thiele / D. Thiele

ALSO IN ATTENDANCE:
Councillor B. Anderson
Councillor A. Bolstad
Councillor E. Gibbons
Councillor K. Leibovici
Councillor M. Phair
A.B. Maurer, City Manager
J. Wright, Office of the City Clerk

A.1.CALL TO ORDER

Mayor B. Smith called the meeting to order at 9:30 a.m.

Councillors A. Bolstad, K. Leibovici and M. Phair were in attendance.

A.2.ADOPTION OF AGENDA

MOVED R. Hayter:

That the Executive Committee agenda for the September 25, 2002, meeting be adopted with the following changes:

1.Item D.2.b. - 2005 World Masters Games Update (R. Hayter), be added to the agenda.

  1. Item E.5.a. – Project Germany Update, be dealt with as the first item on the agenda.
  2. Item E.4.d. C – Master Agreement with Canada Lands Company, be dealt with as the second item on the agenda.

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S, Mandel, D. Thiele.

A.3.ADOPTION OF MINUTES

MOVED J. Batty:

That the minutes of the September 11, 2002, Executive Committee meeting be adopted.

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED J. Batty:

That items D.2.a., D.2.b., E.1.a., E.1.b. C, E.2.a. C, E.2.b., E.4.a., E.4.b., E.4.d. C, and E.5.a. be exempted for debate; and that the recommendations on the following items be passed:

D.3.STATUS OF REPORTS

D.3.a.Downtown and City Wide Street Level Retail Façade Improvement Program.

That the revised due date of November 6, 2002, be approved. / Planning & Dev.
Due: Nov. 6, 2002

D.3.b.Recommendation from the Names Advisory Committee.

That the revised due date of December 4, 2002, be approved. / Planning & Dev.
Due: Dec. 4, 2002

D.3.c.Downtown Information Report.

That the revised due date of November 6, 2002, be approved. / Planning & Dev.
Due: Nov. 6, 2002

D.3.d.Concessions to West Edmonton Mall (S. Mandel).

That the revised due date of October 9, 2002, be approved. / Planning & Dev.
Due: Oct. 9, 2002

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.c.CBylaw 13159 - To Designate the Dr. Robert Wells Residence, located at 10328 Connaught Drive, as a Municipal Historic Resource. 

That the Executive Committee recommend to City Council:

1.That Bylaw 13159 be given the appropriate readings.

2.That the Corporate Services Department be directed to cause a copy of Bylaw 13159 to be registered on the Certificate of Title of the Dr. Robert Wells Residence at 10328 Connaught Drive, pursuant to the provisions of the Historical Resources Act RSA 2000, ch. H-9, as amended.

3.That Council approve the Rehabilitation Agreement (Attachment 1 of the July 22, 2002, Planning and Development Department report) which recommends the payment of up to $25,000 to encourage the designation and rehabilitation of the Dr. Robert Wells Residence as a Municipal Historic Resource.

4.That Corporate Services Department be directed to cause a copy of the Maintenance Agreement to be registered at the appropriate Land Titles Office, as per the Historical Resources Act and endorsed on the Certificate of Title for the property.

E.4.e.Citizens’ Tax and Utility Payment Concerns. 

That the August 9, 2002, Planning and Development Department report be received for information.

reconsidered ON PAGE 5

E.4.f.Planning and Development Department Phones Lines. 

That the July 30, 2002, Planning and Development Department report be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.e.Citizens’ Tax and Utility Payment Concerns. 

MOVED R. Hayter:

That the following motion be reconsidered:

MOVED J. Batty:

That the August 9, 2002, Planning and Development Department report be received for information.

DEALT WITH ON PAGE 10

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.1.ADMINISTRATIVE INQUIRIES

D.1.a.Changes to the Agreement with EDE (K. Leibovici).

“I am requesting a legal opinion and recommendations on the changes required to our current agreement with Economic Development Edmonton (“EDE”) particularly regarding:
1.Conflict of interest guidelines.
2.Immediate Council notification of unusual or extraordinary expenditures that would result in an over expenditure of taxpayers dollars.
I request that this information be provided to the October 9, 2002, Executive Committee meeting, and that the Administration invite in writing the CEO/President of EDE and Chair of the EDE Board to attend this meeting. If this information is not forthcoming, I request that the Administration provide a report as to why this information is not available.” / Corporate Svcs.
City Manager
Due: Oct. 9, 2002

E.5.OTHER REPORTS

E.5.a.Project Germany Update.

Mayor B. Smith vacated the Chair and Councillor R. Hayter presided.

Mayor B. Smith made a presentation on Project Germany.

Councillor B. Anderson entered the meeting.

Mayor B. Smith; J. Andrais, Office of the Mayor; and A.B. Maurer, City Manager, answered the Committee's questions.

MOVED R. Hayter:

That the verbal report be received for information. / Mayor B. Smith

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

Councillor R. Hayter vacated the Chair and Mayor B. Smith presided.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED B. Smith:

That the Executive Committee hear from the following delegations:

E.1.b. C Options that may reduce the time that Council Devotes to
Statutory Hearings on Land Matters.

B. McCosh, Edmonton Federation of Community Leagues.

E.4.d. C Master Agreement With Canada Lands Company.

D. Thomas, Fraser Milner Casgrain.

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.d.CMaster Agreement With Canada Lands Company. 

L. Benowski, General Manager, Planning and Development Department, answered the Committee's questions.

D. Thomas, Fraser Milner Casgrain, answered the Committee’s questions.

Mayor B. Smith and Councillor J. Batty requested that this item be referred to City Council without a Committee recommendation.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a.The City of Edmonton and the Federal Government (S. Mandel). 

R. Garvey, General Manager, Corporate Services Department, answered the Committee’s questions.

Mayor B. Smith vacated the Chair and Councillor R. Hayter presided. Mayor B. Smith left the meeting.

Mayor B. Smith re-entered the meeting. Councillor R. Hayter vacated the Chair and Mayor
B. Smith presided.

A.B. Maurer, City Manager, answered the Committee’s questions.

MOVED D. Thiele:

That Item D.2.a. be made debatable to allow action motions to be made in response to the content of the report.

CARRIED

(Sec. 46(c), B.L. 12300)

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

MOVED S. Mandel:

That the Executive Committee recommend to City Council:

That the Mayor write to the federal Members of Parliament, Honourable A. McLellan, Minister of Health, and Honourable
D. Kilgour, attaching a copy of the August 15, 2002, Corporate Services Department report, and requesting that the federal government look more favourably in the future at direct funding to meet the needs of municipalities.

and

That the August 15, 2002, Corporate Services Department report be received for information. / Corporate Svcs.

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

D.2.b.World Masters Games Update (R. Hayter).

A.B. Maurer, City Manager; and Mayor B. Smith made a presentation and answered the Committee’s questions.

MOVED B. Smith:

That the September 23, 2002, Office of the City Manager report be received for information. / City Manager

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

E.1.OFFICE OF THE CITY MANAGER

E.1.a.Communications with City Council. 

D.H. Edey, City Clerk, answered the Committee’s questions.

Councillor E. Gibbons entered the meeting.

Mayor B. Smith vacated the Chair and Councillor R. Hayter presided. Mayor B. Smith left the meeting.

A.B. Maurer, City Manager, answered the Committee’s questions.

Mayor B. Smith re-entered the meeting. Councillor R. Hayter vacated the Chair and Mayor
B. Smith presided.

MOVED D. Thiele:

That this item be referred back to the Administration for a report on how the public could be heard on new issues at Committee meetings.

LOST

FOR THE MOTION:D. Thiele.

OPPOSED:B. Smith; J. Batty, R. Hayter, S. Mandel.

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.b.Place La Rue West Neighbourhood Area Structure Plan. 

MOVED S. Mandel:

That Item E.4.b. be dealt with now.

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel.

OPPOSED:D. Thiele.

R. Caldwell, Planning and Development Department, answered the Committee's questions.

MOVED D. Thiele:

That the July 19, 2002, Planning and Development Department report be received for information. / Planning & Dev.

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

E.1.OFFICE OF THE CITY MANAGER

E.1.b.COptions that may reduce the time that Council Devotes to Statutory Hearings on Land Matters. 

B. McCosh, Edmonton Federation of Community Leagues, made a presentation. Copies of the presentation were distributed to Members of the Committee and a copy was filed with the Office of the City Clerk.

MOVED D. Thiele:

  1. That this item be postponed to the October 9, 2002, Executive Committee meeting, to be dealt with as the first item on the agenda.
  2. That the speaker, B. McCosh, be invited to attend the October 9, 2002, Executive Committee meeting.
/ City Manager
Planning and Dev.
Due: Oct. 9, 2002
1st item on Agenda

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.a.CEdmonton Salutes Committee Funding Request .

MOVED S. Mandel:

That the Executive Committee recommend to City Council:

That $10,000 be approved from the Council Contingency Fund for the Edmonton Salutes Committee enabling it to complete its 2002 program.

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

E.2.CORPORATE SERVICES DEPARTMENT

E.2.b.Universities Act Review. 

E.4.PLANNING AND DEVELOPMENT DEPARTMENT

E.4.a.Regional Growth Strategy. 

E.4.e.Citizens’ Tax and Utility Payment Concerns. 

MOVED D. Thiele:

That items E.2.b., E.4.a. and E.4.e. be postponed to the October 9, 2002, Executive Committee meeting. / Corporate Svcs.
Planning & Dev.
Due: Oct. 9, 2002

CARRIED

FOR THE MOTION:B. Smith; J. Batty, R. Hayter, S. Mandel, D. Thiele.

ABSENT:S. Mandel.

N.NOTICES OF MOTION

Mayor B. Smith asked whether there were any Notices of Motion. There were none.

(Sec. 91. B.L. 12300)

O.ADJOURNMENT

The meeting adjourned at 12:03 p.m.

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CHAIRCITY CLERK

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Executive Committee

Meeting Minutes1

September 25, 2002

EXECUTIVE COMMITTEE MEETING

SEPTEMBER 25, 2002

INDEX TO MINUTES

A.1.CALL TO ORDER......

A.2.ADOPTION OF AGENDA......

A.3.ADOPTION OF MINUTES......

B.2. EXEMPTIONS AND VOTE ON ALL OTHER ITEMS......

B.3.DECISION TO HEAR AND TIME SPECIFICS......

D.ADMINISTRATIVE INQUIRIES AND RESPONSES......

D.1.ADMINISTRATIVE INQUIRIES......

D.1.a.Changes to the Agreement with EDE (K. Leibovici)......

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES......

D.2.a.The City of Edmonton and the Federal Government (S. Mandel). 

D.2.b.World Masters Games Update (R. Hayter)......

D.3.STATUS OF REPORTS......

D.3.a.Downtown and City Wide Street Level Retail Façade Improvement Program......

D.3.b.Recommendation from the Names Advisory Committee......

D.3.c.Downtown Information Report......

D.3.d.Concessions to West Edmonton Mall (S. Mandel)......

E.1.OFFICE OF THE CITY MANAGER......

E.1.a.Communications with City Council. 

E.1.b. COptions that may reduce the time that Council Devotes to Statutory Hearings on Land
Matters. 

E.2.CORPORATE SERVICES DEPARTMENT......

E.2.a. CEdmonton Salutes Committee Funding Request .

E.2.b.Universities Act Review. 

E.4.PLANNING AND DEVELOPMENT DEPARTMENT......

E.4.a.Regional Growth Strategy. 

E.4.b.Place La Rue West Neighbourhood Area Structure Plan. 

E.4.c. CBylaw 13159 - To Designate the Dr. Robert Wells Residence, located at 10328 Connaught Drive, as a Municipal Historic Resource. 

E.4.d. CMaster Agreement With Canada Lands Company. 

E.4.e.Citizens’ Tax and Utility Payment Concerns. /5/10

E.4.f.Planning and Development Department Phones Lines. 

E.5.OTHER REPORTS......

E.5.a. Project Germany Update......

N.NOTICES OF MOTION......

O.ADJOURNMENT......

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Executive Committee - Index

Meeting Minutes1

September 25, 2002