Enterprise Learning Alliance
Job Title: Receptionist
Term time only
32.5 hours a week
Kent Range: 3
Responsible to: Centre Manager
Location: Initially based at Southwood KS3/4 Deal, some travel between sites may be required
JobDescription:
MAIN ACTIVITIES ATTRIBUTED TO THEPARTICULAR DUTIES:
- Requirement for confidentiality.
- Manage the school office diary, logging appointments and taking bookings for meetings.
- To receive visitors, take telephone calls, relay messages, receive school mail and contact parents/carers and other external agencies.
- To deal with photocopying and distributing newsletters and circulars. Photocopying, collating and assembling school documents etc.
- Recording the daily registration of and ordering the FSM for alleligible pupils, also using the school recoding system (T2P, Registration forms, Phone logs, Late book).
- Monitor the use of the school Franking machine, also liaise with Upost, and post any mail at the end of a working day.
- Recording the daily registration of staff and pupils taking school meals.
- Administration of admission forms, typing offer of place letters, class lists and preparing induction packs and brochures.
- Responsible for updating the school Sharepoint Calendar and website Calendar with Key school Dates
- Accept & checkdeliveries for all school resources and record accordingly, and notify relavant members of staff.
- Maintaining the school stockroom through regular stock taking, submission of orders and ensuring tidiness and accessibility.
- Maintaining school uniform stock through regular stock taking and submission of orders
- Dealing with emergencies and administering first aid for children, recording in the Accident Book, typing letters home and keeping a record of all children who arrive late or leave school early during the school day.
- Maintain access control procedures for the school site, using the school intercom systems.
- Help pupils with general enquiries ( lost property, uniform, mobile phones etc).
- Monitor and keep a record of the staff sickness, keeping a database, and completing paperwork for SPS.
- Ensure staff contact list and emergency contact details are kept up to date.
- Record and keep evidence of visits from external H&S visits e.g. ( Fire checks, Water, Alarm, Security, Maintenance).
- Keep a running budget sheet of the Centres allocation, using the finance officer’s template. Providing data on request to the centre manager on budget breakdowns.
- Monitor and maintain the set-up of pupil files and kept up to date.
- Type up the minutes for any staff meetings, and distribute to staff.