Executive Order No. 142

REPORING PERIOD: April 1, 2007 – March 31, 2008

NOTE: Include regional, sub-offices, etc. in one complete, comprehensive report.

Please answer the questions listed in this report as completely as possible. The information provided should include all available information on your central, regional agency and/or sub-offices/facilities compiled into one comprehensive report. This report must include all facilities, whether State owned or leased.

(OGS leases may require landlords to track recycling information for their buildings.)

AGENCY:
Number of Persons Employed:
Number of Buildings: Regional Offices:
Check Appropriate Boxes:
1.[ ] State Agency[ ] Public Authority[ ] Other
2.[ ] Leased Facility[ ] OGS Maintained [ ] State-owned Facility
Contact Person:
Address:
Telephone Number:
E-mail:
Signature: / Date:

In addition to the questions being asked, please let us know what information or assistance you need in order to make your program more efficient, and provide suggestions on improving this reporting form.

Deadline for Submission:February15, 2009

Email or mail completed Report to:

NYSDEC

Attn: Gary Feinland

625 Broadway

Albany, NY 12233-7253

Agency Summary Information

Agency Operations Report

Please report quantity by weight if possible, or if weight is not available, volume.

Please include unit, i.e. tones, reams, cartons/cases etc.

Quantity
(Specify unit measure / Comments
Total Waste Disposed*
Total Material Recycled (from worksheet)
Total Paper Purchased (from worksheet)

Agency Public Use Facilities[1] Report

Quantity
(Specify tons, cartons, etc.) / Comments
Total Waste Disposed*
Total Material Recycled
(from worksheet)
Total Paper Purchased (from worksheet)

*Agencies can quantify the amount of waste disposed by either:

1) Requiring waste disposal vendors/contractors to report on the quantity of waste (by weight) sent to disposal; or

2) Performing a waste audit at agency facilities. For assistance in performing a waste audit, contact

Debbie Jackson, (518) 402-8705

(Attach additional sheets as necessary)

SOURCE REDUCTION ACTIVITIES - Existing
Describe all source reduction activities currently in use in your agency. Source reduction means a reduction in the amount of waste generated by your agency due to the implementation of some type of procedure. Some examples of source reduction are: double-sided copying, consolidating mailing lists, replacing disposable goods with durable goods, etc. See attached Source Reduction Worksheet for additional examples. If possible, please providethe estimated savings in disposal costs and estimated reduction of waste requiring disposal as well.
SOURCE REDUCTION ACTIVITIES - Planned for the future
List any source reduction measures your agency plans to incorporate in the foreseeable future, and any incentives or disincentives toward source reduction implementation.
RECYCLING ACTIVITIES - Proposed
List any recycling measures your agency plans to incorporate in the foreseeable future, and any policies, programs, contracts or financial considerations that create incentives or disincentives toward recycling.
RECOMMENDATIONS
List any additional measures to increase source reduction, reuse, recycling and procurement of recycled products.
SPECIAL WASTES
How does your agency handle special waste–i.e. fluorescent light bulbs and mercury-containing equipment such as thermometers. Do you requireinformation or assistance on how to recycle special wastes? Provide as much detail as possible.

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EXECUTIVE ORDER 142

REPORTING PERIOD: APRIL 1, 2007 - MARCH 31, 2008

GREEN PURCHASING
Does your agency typically purchase goods and services via State contract?
[ ] Yes [ ]No
The Office of General Services and other preferred suppliers to New York agencies/authorities have many environmentally-preferable goods available on contract. Please visit their website to identify new green purchasing opportunities at
Does your agency purchase goods and services from off state contract? [ ] Yes [ ]No
If possible, please estimate the amount purchased on and off State contract.
$ On State Contract______
$ Off State Contract______
Does your organization have a green purchasing program? [ ] Yes [ ] No
If not, would you or someone from your agency participate at training sessions to help
establish one? [ ] Yes [ ] No
Please list any green purchasing initiatives that your agency plans to pursue in the foreseeable future, and any incentives or disincentives to buying green products and services, including those that reduce or eliminate the use of toxic substances, use recycled content, or conserve energy and resource use.
Green Initiatives ______
Incentives______
Disincentives______
Please use additional paper to fully describe your response.

The following Guides are available. If you would like a copy, please check the box:

[ ] STOP Right There, An Office Paper Recycling Handbook

[ ] How to Set Up a Battery Recycling Program.

[ ] How to Set Up a Reuse Center.

[ ] Recycling Guide for State Agencies

[ ] Waste Audit Reference Manual

THANK YOU FOR YOUR TIME.

RECYCLING WORKSHEET

Listed below are some of the more commonly recycled materials. Please identify the materials and the tonnage collected at your facilities for recycling. If your facility participates in OGS's 3R's program, please indicate which materials are being recycled by OGS, but you do not need to report the quantities in this report. OGS will report all quantities for the 3R's program.

Material / Quantity In TONS* / Collected thru
OGS 3 R=s Program / Comments
Paper: Separated
White, Computer / Tons / [ ] Yes [ ] No
Mixed Paper
(Magazines, junk mail, etc.) / Tons / [ ] Yes [ ] No
Newspaper / Tons / [ ] Yes [ ] No
Paper: Commingled / Tons
Corrugated Cardboard / Tons / [ ] Yes [ ] No
Returnable Containers / Tons / [ ] Yes [ ] No
Glass / Tons / [ ] Yes [ ] No
Plastics:
(which types collected) / Tons / [ ] Yes [ ] No
Metals:
Cans –aluminum/steel
Bulk / Tons / [ ] Yes [ ] No
Tons / [ ] Yes [ ] No
Clean C&D Debris:
(asphalt, concrete, untreated wood, brick) / Tons / [ ] Yes [ ] No
Batteries**: / Tons / [ ] Yes [ ] No
Tires - passenger
Tires - truck / Tons / [ ] Yes [ ] No
Tons / [ ] Yes [ ] No
Motor Oil / Tons / [ ] Yes [ ] No
Material / Quantity In TONS / Collected thru
OGS 3 R=s Program / Comments
Yard Waste / Tons / [ ] Yes [ ] No
Food Waste / Tons / [ ] Yes [ ] No
Office Equipment
(Reused or Recycled) / Tons
Others: List / Tons
TOTAL TONNAGE OF RECYCLABLES / Tons
TOTAL TONNAGE OF WASTE DISPOSED*** / Tons

* Conversion factor sheet enclosed, please use it for converting numbers to TONS.

** Lead-Acid, Button, Lithium Ion, Nickel Cadmium, Nickel Metal Hydride , Rechargeables, Other Hazardous Batteries

*** The tonnage of waste disposedcan be obtained in one of the following ways:

  1. Obtain a report from each of your facility’s waste haulers.
  2. Conduct a waste audit of your facilities.

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EXECUTIVE ORDER 142

REPORTING PERIOD: APRIL 1, 2007 - MARCH 31, 2008

PAPER PROCUREMENT WORKSHEET

(all types, recycled content and virgin paper)

Amount of Paper Purchase / Weight or Number of reams, cartons/cases, etc* / Dollar Amount*
Recycled ContentCopy Paper
Virgin Content Copy Paper
Recycled Content Paper – Other Grades
Virgin Content Paper – Other Grades

*If at this time you do not know weight or volume, use dollar amount.

RECYCLED PRODUCT PROCUREMENT WORKSHEET

"Closing the Loop" by purchasing products made with recycled materials is an important step in recycling. List below all recycled products purchased through your agency.

Product / Dollar Value / Tonnage Purchased / Recycled Content % / OGS Contract / Comments*
Paper
(Bond, Letterhead, Mimeo, Index, Xerox, Offset, Carbonless, Computer, Business Cards, Envelopes, Folders, Fax, Folders) / [ ] Yes [ ] No
Tissue Paper
(Napkins, Towels, Facial, Toilet Paper) / [ ] Yes [ ] No
Remanufactured Office Equipment/ Computers / [ ] Yes [ ] No
Laser Toner Cartridges / [ ] Yes [ ] No
Plastic Materials
(Bags, lumber, barriers, etc.) / [ ] Yes [ ] No
Reused Construction Materials
Motor Oil / [ ] Yes [ ] No
Retread Tires / [ ]Yes [ ] No
Remanufactured Auto Parts / [ ] Yes [ ] No
Give-A-Ways / [ ] Yes [ ] No
Others: (Be Specific) / [ ] Yes [ ] No
TOTAL DOLLARS

* What additional information or resources does your agency require to increase its purchase of this recycled product? Use additional paper to fully describe your response.

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EXECUTIVE ORDER 142

REPORTING PERIOD: APRIL 1, 2007 - MARCH 31, 2008

SOURCE REDUCTION WORKSHEET

This sheet is optional.

Columns 5 & 6 are provided to aid in estimating the waste reduction gains and savings where possible and appropriate.

Worksheet Key:

Column 1 For each activity listed below, please indicate with a check mark if the activity is existing.

Column 2For each activity listed below, please indicate with a check mark if the activity is planned at your facilities.

Column 3Indicate whether it is a formal organization-wide policy

Column 4Indicate if it is implemented on an individual facilitybasis.

Column 5If the activity is an existing activity, when possible, please indicate the estimated reduction in disposal (tons/year).

Column 6If the activity is an existing activity, when possible estimate savings in avoided disposal costs (dollars/year).

Column 1
EXSISTING / Column2
PLanned / Column 3
Formal / Column 4
Individual / SOURCE REDUCTION ACTIVITY / Column 5
Estimated
reduction
in disposal
(tons/year) / Column 6
estimated
Disposal
saving
($/year)
PAPER REDUCTION
Print double-sided within your organization.
Set printer and copier defaults to double-sided printing.
Format draft and final documents as single spaced rather than double-spaced.
Establish specified decreased margin widths.
Print on-demand to eliminate the need to dispose of obsolete materials.
Encourage copies of reports, and other documents be submitted electronically.
Provide forms/applications on a website.
Post policy manuals, reports and other information on network.
Create a central location for storing and viewing memos and letters.
Use Vendor CD ROM instead of paper catalogues.
Develop agency-wide electronic bulletin boards.
Use an electronic document management system
Use an on-line system to track budget requests and process forms
Modify computer settings to eliminate extra sheets accompanying printed material
Distribute newsletters electronically
Circulate correspondence electronically or using routing slips instead of copies.
Collect and use non-confidential one-sided paper for scrap paper.
Create and use electronic letterhead templates.
Use a fax label instead of a full cover sheet.
Connect laser printers to agency network with capability of double-sided printing.
Limit the number of people with their own letterhead/leave names off letterheads.
Eliminate any forms that can be consolidated into another existing form.
Record hearings on tape and transcribe onto paper only as needed.
Use consolidated bulk mailings whenever feasible.
Use laptops in the field to reduce generation of paper forms.
Use procurement credit-type card to reduce related paperwork
Limit distribution of telephone directories.
Cancel duplicate catalogs and subscriptions to employees who have left.
Avoid large mailings, such as annual reports by instead sending out notification
post cards or emails alerting potential recipients to an online version.
Encouraging electronic filing of e-mails to reduce printing of e-mails.
REDUCTION OF OTHER RESOURCES
Use concentrated cleaners and refillable plastic containers for cleaning supplies
Use mulching mower and leave grass clippings on the lawn
Create and use mulch from materials generated on-site such as chipped wood, or compost.
Collect yard trimmings and compost or otherwise recycle them on-site.
Collect food scraps and compost or otherwise recycle them on-site.
Purchase rechargeable batteries
Participate in local waste exchanges
Ship food to each facility in returnable/reusable plastic trays
Does not mandate plastic liners in trash receptacles in offices.
Column 1
Exsisting / Column 2
Planned / Column 3
Formal / Column 4
Individual / REUSE ACTIVITY / Column 5
Estimated
Reduction
in Disposal
(tons/year) / Column 6
Estimated
Disposal
Saving
($/year)
Set up a reuse area where employees can drop off and pick up office supplies
Replace disposable food service ware with washable, reusable food service ware.
Reuse folders, files and binders.
Employees use their own mugs in place of disposable cups.
Reuse boxes, mailers, etc.
Purchase goods in reusable containers when appropriate.
Employ reusable pallets.
Reuse training materials and books.
Reuse polystyrene foam packing peanuts.
Employ reusable interagency envelopes.
Use washable towels instead of paper towels.
Use OGS furniture surplus.
Reuse mop heads and cleaning cloths.
Retain parts from surplus equipment for reuse.
Refurbish equipment and office furniture for reuse.
Reuse engine coolant.
Reuse engine/transmission/hydraulic oils as boiler fuel.
Use recapped tires on transit vehicles.
Exchange empty plastic drums for full drums of chemicals.
Send empty plastic chemical storage drums back to distributor for refill.

November 20, 2008 version

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SOLID WASTE CONVERSION FACTORS

Office Paper:1 cubic yard = 500 lbs

Newspaper:1 cubic yard = 600 lbs

Corrugated 1 cubic yard = 100 lbs (flattened)

Containers:1 cubic yard = 300 lbs (compacted)

Magazines/Mixed Papers:1 cubic yard = 700 lbs

Glass:1 cubic yard = 600 lbs (whole/unbroken)

1 - 55 gal. drum = 175 lbs (whole/unbroken)

1 cubic yard = 1000 lbs (manually broken)

1 - 55 gal. drum = 300 lbs (manually broken)

1 cubic yard = 2000 lbs (mechanically broken)

1 - 55 gal. drum = 550 lbs (mechanically broken)

Ferrous Cans:1 cubic yard = 150 lbs (whole/not flattened)

1 cubic yard = 850 lbs (flattened)

Aluminum Cans:1 cubic yard = 74 lbs (whole/not flattened)

1 cubic yard = 250 lbs (flattened)

Returnable:27 - 12 oz. aluminum cans= 1 pound

Containers8 - 2 liter PET bottles= 1 pound

2.25 - 12 oz. glass bottles= 1 pound

Plastics:PET:1 cubic yard = 30 lbs (whole/not flattened)

1 cubic yard = 75 lbs (flattened)

HDPE:1 cubic yard = 25 lbs (whole/not flattened)

1 cubic yard = 50 lbs (flattened)

Mixed Resins:1 cubic yard = 40 lbs (whole/not flattened)

Construction and Demolition Debris:

Wood:1 cubic yard = 300 lbsAsphalt: 1 cubic yard = 1500 lbs

Concrete:1 cubic yard = 2000 lbs Mixed C&D: 1 cubic yard = 500

Tires:1 passenger car tire = 20 lbs, 1 truck tire = 100 lbs

Batteries:Dry cell (mixed):

1 - 55 gal. drum = 650 lbs

Lead-Acid:

1 auto battery = 35 lbs

Used Motor Oil:1 gallon = 7.3 lbs

Organic Materials:Leaves:

1 cubic yard = 250 lbs (uncompacted)

1 cubic yard = 450 lbs (compacted)

Wood Chips:

1 cubic yard = 400 lbs (uncompacted)

Grass Clippings:

1 cubic yard = 400 lbs (uncompacted)

Mixed Yard Wastes:

1 cubic yard = 400 lbs (uncompacted)

[1]Public Use Facilities are parks, campgrounds, visitors centers, transit stations, rest areas, and other facilities whose primary purpose is public use. While data for public use facilities will be collected, agency goals will be determined and progress will be measured against agency operations data