minutes

YSBIV Staff Service Committee
10.20.2016 / 9:30 a.m. / Ottawa Office – Room 3
Meeting called by / Jeff Highsmith S.S.C. – Committee Leader
Type of meeting / Regular
Facilitator / Jeff Highsmith
Note taker / Recorder / Geoff Franklin
Presenter/ Reader / J. Highsmith
Attendees / J. Highsmith, G. Franklin, J. Bauer, G. McCallum, L. Meyer, N. Jessen, F. Vonch
Call-in Number
October 20, 2016 / Jeff / Frank
Discussion / Another group was already utilizing our normal call-in number. We could not have the outer offices
Participate. We will look at utilizing a different number for our call-ins.
**Also, Frank requested that Staff Service Meeting Minutes now be posted on the agency web-site.
Conclusions / Jeff & Geoff will look into finding another phone number that Staff Service can utilize for our meetings.
Action Items / Person Responsible / Deadline
**New Call-in Number : 1-779-221-3084; PIN -4357 / G. Franklin / November 1, 2016
Next meeting. November 17, 2016
Suggestion Boxes
October 20, 2016 / Jeff
Discussion / Suggestion Boxes – Jeff Highsmith read off the suggestions from the Suggestion Box in Ottawa. One of
them was to replace the “diffuser” in the Women’s bathroom. As a plumber was already in route to the office for another repair, he
Could also replace the “diffuser’.
Conclusions / The items were repaired by the plumber.
Action Items / Person Responsible / Deadline
G. Franklin / October 20, 2016
Connectivity & Computer Issues
October 20, 2016
Discussion / There were reports of connectivity issues in the La Salle office, and computer issues in general. The
Connectivity issues appear to have been somewhat resolved. The computer issues have not. Greg requests that whenever any issues
Come up, that he or Tracy be notified as soon as possible, and not days later after the initial problem has occurred.
Conclusions / When Tracy and Greg are notified of any computer issues as soon as they occur, they have a better chance
of correcting them. Sometimes one computer problem can lead to another problem, and if Tracy and Greg know as soon as possible
They may be able to resolve the problem before it can compound, and lead to a bigger problem.
Action Items / Person Responsible / Deadline
Tracy & Greg / On-Going
Assistance to Clients & Bank Account
October 20, 2016 / Jeff & Greg
Discussion / Cash Assistance – There are no Cash Assistance requests at this time. All previous requests were
addressed.
***As there were no expenditures of funds from the “Bank Account”, the balance remains at: $2,316.16
Conclusions
Action Items / Person Responsible / Deadline
On-going
Construction
October 20, 2016 / Loni & Geoff
Discussion / Because of the new construction work, parking in back of the building is at a premium. The question of
Moving the red pickup truck from its current spot, to across the street came up. It was felt that moving it would result in us having
Up to 2 more parking spaces in the back of the building.
Conclusions / The red pickup truck will be moved to create 2 more parking spaces, if staff park “right”
Action Items / Person Responsible / Deadline
Please move the red truck to the lot across the street. / Cora / On-going
New Office
October 20, 2016 / Loni
Discussion / We have a new office in Streator. It is up and running. The only request is for the landlord to provide
Window treatments
Action Items / Person Responsible / Deadline
Geoff / Next Meeting

NEXT MEETING DATE: November 17, 2016 – at 10:00 a.m.