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FEINBERG SCHOOL OF MEDICINE
Application for Fiscal Year 2019 Funding, Existing Core Facility
A. Overview
Provide a brief description that will allow the reviewer to grasp the core’s general purpose. This section should be no longer than one page, and should include:
- A brief history of the core including year created,
- A broad statement of the needs addressed by the core (mission statement).
B. Administrative structure
Describe how the core is organized administratively. Specifically address the following:
- Who is responsible for the day-to-day operation of the core?
- In which Department or Center is the core’s recharge account located?
- Does the core receive any administrative support from the host department or center (e.g.billing, payroll, ordering)?
- Please confirm that all core staff have completed their required Research Safety training in NSIS. Note that the Office for Research will audit this requirement annually.
- Please confirm that the core has updated its Business Continuity plan and posted the most recent version to Sharepoint (click link for template/upload). Note that the Office for Research will audit this requirement annually.
- Describe any change in the administrative structure in the past year.
C. Academic Governance
Describe how the core is organized academically. Specifically address the following:
- Is there a faculty advisor? If so, name this person and note the percent salary support (if any) they receive from the core,
- Name the chair and all members of the scientific advisory committee; include department affiliations and e-mail addresses for each member. Please note that the core director/manager is considered an ex officio members of the advisory committee,
- List the dates of all scientific advisory committee meetings during the past year and append summary notes to this document; for FSM-supported cores the advisory committee is expected to meet at least twice per year,
- Describe any change in governance in the past year.
D. Personnel
List each person that works in the core. Include:
- Name, highest earned degree, other certifications,
- University job title and/or faculty rank,
- Specific responsibilities (be brief),
- Percent effort in the core. For part-time employees, note where the employee applies their non-core effort if it is within the University. Provide percentages only; do not list actual salaries,
- Professional development activities, including attendance at training courses or regional and national meetings, abstracts/publications, and grants (submitted or awarded),
Describe any change in personnel in the past year.
E. Facilities and Location
List all University-controlled space occupied by the core in the table below. “Assignee” is the administrative unit (e.g. department or center) to which the spaceis currently assigned.
Campus / Building / Room # / Sq. Ft. / Space AssigneeIf the core uses space, facilities or instruments that are located outside of the University, please describe these.
F. Equipment
ListONLY:
- any piece of equipment owned by the core that cost more than $50,000 when new,
- instrumentationthat cost less than $50,000 but which is unique or critical to providing the core’s services.
DO NOT LIST COMMON LABORATORY EQUIPMENT.
G. Services
You are asking the Feinberg School to subsidize the cost of providing your services. A clear and accurate list of the services you provide is essential to evaluating your request.
- List all activities for which the core bills its users. This list should include services provided, access to shared instrumentation, reagents sold, consulting, etc.,
- List your rates, either with each service or in a summary table,
- List all services provided without charge. These may include services provided as a courtesy (e.g. advice or software access) or time & resources spent in anticipation of revenue-generating activity (initial consultations, pilot experiments). If services are provided free of chargeas a part of the core’s mission (i.e. the service is fully subsidized), please describe this arrangement,
- Describe any service you offer that spans cores, thus streamlining the user experience compared to purchasing from multiple facilities. How do you advertise the availability of these services?
- Note any new services that have been added since the last budget request,
- Note any services that have been discontinued since the last budget request.
Since the last budget request, have commercial alternatives to any core services become available, or have existing alternatives become more cost-effective or more available? The core is REQUIRED to make this assessment yearly.
H. Utilization
Complete the workbook entitle FY19_Core_Utilization_Template. Most cores will paste data exported from NUcore but it can also be entered manually. Guidance for completing the utilization workbook is provided in the document entitled “FY19_Core_Utilization_Guide.”
I. Budget
Complete the workbookentitled “FY19_Core_Budget_Template.” Guidance for completing the budget spreadsheet is provided in the document entitled “FY19_Core_Budget_Guide.”
You must also provide a narrative description of the budget. Although financial detail should be reserved for the spreadsheet, several specific points should be addressed in this section.
- Do you expect to meet your FY2018 projections for recharge revenue? If not, please explain the circumstances that led to this shortfall.
- Have you added or lost any sources of funding in your FY2019 budget when compared to your FY2018 budget?
- Has your support from NU organizations other than FSM (e.g. Lurie Cancer Center) increased or decreased in your FY2019request when compared to the FY2018request?
- Are you requesting operating support from the NU Office for Research for FY2019? If so, what costs are you seeking to cover?
- How much are you requesting from FSM for FY2019?Please explain how you arrived at this figure.
J. Educational Activities
Since education is one of the primary missions of an academic institution, please describe any educational activities you have sponsored or participated in during the last year. Examples include but are not limited to graduate or medical courses, K-12 enrichment activities, or pilot testing of equipment or services in your facility (at no cost).
K. Communication and Outreach Activities
To maximize the utilization of each core, it is important that the research community is aware of the core and its available services. To this end, core directors are encouraged to participate in outreach events and to have a strong web presence. Please describe all outreach activities since the last budget request. Examples include but are not limited to research fairs, seminars, workshops, open houses and announcements.
L. Publications and Grants
List 3-5 publications that display work produced in the core. Describe the core’s contribution to each publication. We are looking for highlights, not exhaustive lists.
List 3-5 awards or proposals that contain work produced in your core. Describe the core’s contribution to each award or proposal. We are looking for highlights, not exhaustive lists.
If the core has submitted grants of its own, please list thesegrants as professional development in section D (above).
M.Challenges/Self-Assessment
Please provide a brief SWOT analysis of your facility (strengths, weaknesses, opportunities and threats), taking into account any issues raised in the annual user survey. If you have encountered any specific issues that you think FSM may be able to help with, especially if you think other cores may encounter the same issues, please describe them here. The entire analysis should be two to four paragraphs.
N. Goals
List 3-5 specific goals for FY19, with at least one each designed to improve the facility’s organization, marketing, and finances. Each goal should be 1-2 sentences.
O. Advisory Committee Approval
As chair of the advisory committee, I certify that the committee has reviewed and approved this report.
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Chair SignatureDate