Procedure for loading Community and Continuing Education classes:-

Non Credit classes Local IDs – 1.3

Credit classes Local IDs – 1.6

  1. Type SECT into the search field

  1. Enter the section code to be loaded and click OK

  1. Select class OR add (A in Input) press enter

  1. Populate fields with appropriate information from the class scheduling form. Change the “Status” from Pending to Restricted.

  1. Click on the small blue icon next to “Restrictions”
  2. You will be directed to SRES – Section Restrictions
  3. Enter the number of students in “Section Capacity”

  1. Save and Update

  1. You will return to the SECT screen. Select “Billing Info”
  1. You will be directed to SECB – Section Billing Information
  2. Billing Method must be S From Section Info and Billing Period Type should be BLANK
  3. Enter all AR Codes associated with section and attached ARWAIVER’s when appropriate. ARWAIVERS are not applied for vendor fees, supply fees or trips.
  4. Ensure that Billing Credits have transferred over
  5. For each AR Code toggle into
  1. For each AR Code toggle into to make sure Drop refund policies are in place
  2. Save and Update to return to the SECB screen. When you have checked that the Drop Refund is in place for all AR codes SAVE and UPDATE from SECB to return to the SECT main screen
  1. Select Offering Info
  1. You will be directed to SOFF – Section Offering Info
  2. In the field InstrLd, Contact Hrs and Clock Hrs – load the number of hours that the class meets. Load the Building and room where the class will meet, start and end time, Day(s) of week and start and end dates.
  3. To reserve the room put a Y in Save and Update to return to the SECT main screen.
  1. Select Faculty Assignment

to load faculty and payroll information.

  1. You will be directed to FASC – Faculty Section Assignment
  2. Enter the instructor name or ID and relevant payroll information. The instructor will be paid PTPS (per student), PTFF (Flat fee) or hourly. If the instructor is a business, simply enter the name of the business in field 1 and then add the instructor of record to field 2. No additional payroll information is needed for a business.
  3. Select the position appropriate for the class i.e. 19100 – Cont. Credit;

41010 – Cont. Non-Credit; 41000-Community and 41005-Whiz Kids

  1. Enter the semester code ie. 20156C. Save and update. You will return to SECT main screen.
  1. The final field is Additional Info
  1. Select Addition Section Info and click OK
  1. Ensure that the Purpose of the course is correct. Use the drop down to determine the correct purpose. Number 4 is used for Whiz Kid Classes.
  2. Save and Update to return to SECT main screen. Save and update once again. The class is loaded.