MINUTES OF OCTOBER 4, 2011 MEETING
Russell’s BBQ Restaurant, Rolling Meadows, Illinois
PRESENT
Carl Lankenau, President
Brian Zirves, Vice President
Darrell Sitarz, Secretary
Dave Evans
Scott Henry
Ross Kasner
NOT PRESENT
Bill Schatz
Mike Lapke, Treasurer
GUESTS
Ryan Lankenau
Jim Perry
Rich Voss
Ryan Petty
Brian Sheppard
Christina Sheppard
Glenn Branstead
CALL TO ORDER
The meeting was called to order by Carl Lankenau at 7:22 PM
MINUTES
The September 2011 minutes were read by Darrell
Motion to accept by Brian without changes or corrections; seconded by Scott.
The Minutes were accepted for posting on the club website.
TREASURER’S REPORT
Treasurer Mike Lapke was absent therefore no report was given.
One thing was known for sure – The GingerMan weekend was not a loss.
OLD BUSINESS
Darrell again mentioned the Naperville project and passed out a revised copy of a proposal he put together from all the notes and previous outlines. There was a short discussion. Scott made a DVD of the KIC karting tape which we may use for our presentation which describes concisely the sport. Darrell will send him a copy of the tape. Scott also said he was working on a PowerPoint presentation as well. Carl will try to find out when the Naperville City Council meets and perhaps how to get on the agenda or even meet with the mayor?
SERIES
There was a lengthy discussion that covered a myriad of subjects regarding the series. Suggestions included:
To try to increase Sunday participation, increase the Saturday entry fees and lower the
Sunday fees, a second day discount so to speak.
Need to raise entry fees.
Charge a different amount for “non-members” to race.
All racers must be a member.
That we charge for premium pit space
The discussion sometimes got off track because of audience participation.
Scott motioned that: “We entertain specific proposals for race fees for 2012 at the next
board meeting.” Motion was seconded by Brian. The vote was unanimous.
It was agreed upon that two (at the most) of the BoD members meet with Dave Larson to
discuss the future of the series, his ideas, etc.
Guest Jim Perry wanted to know: What do the races cost per weekend?He commented that
The club somehow we need to cut costs. A verylengthy discussion ensued. It was felt that
we need to start thinking “out of the box” when looking at costs, the future and what can be
done to secure the club’s future. The BoD mentioned to Jim that we have gone through
most of the costs and feel that there are few areas where costs could be cut. A lengthy
discussion followed.
Additional topics: The future of the club. The club’s relationship with CES.
Brian suggested that we rent Blackhawk Farms in early April for a test day.
A survey was taken at the final race weekend of the year. The results are as follows:
1. Do you prefer the new two day format?: 9-Yes, 4-No
2. Do you plan on running the whole CES/RVKC series in2012?: 9-Yes, 3-No
2a. Both days?: 9-Yes, 1-No
2b. If not both days, what is it that prevents you? Personal priorities, finances, etc? No one
answered this.
3. How many race weekends would you like for 2012? 2-3weekends. 0-4 weekends,
6-5 weekends, 7-6weekends
4. Obviously we want the entry fee as low as possible. That said, if entry fees increase for 2012, how might that impact your participation?
4a. 8-No impact
4b. 3-some impact-I’ddo a weekend or two less,
4c.2-I am very sensitive of entry fees
5. Are you willing to volunteer at events to keep costs down: 10-Yes, 2-No.
6. Would you support a sprint track in the Chicagoland area? 2-Yes, 4-No, 6-Maybe,
1-Other
6a. If yes, would you race weekly (on other than CES weekends) 0-Yes, 2-No, 2-Maybe,
1-Other
6B. If no, why not?: No one answered this.
6c. If Maybe, how often?: NO one answered this.
6d. Would you be willing to assist the club at a sprint track? 3-Yes, 2-No, 2-Maybe
7. Does traveling to tracks outside of our beaten path (IllinoisMichigan) impact your
participation due to time?:6-Yes, 5-No
7a. Due to additional cost?: 4-Yes, 5-No
8. Which tracks do you enjoy most?: No one answered this.
9. Who do you know who you could ask to participate in 2012 that is either new to karting
or has stopped due to finances?: No one answered this.
10. What, in general, would you like to see new/different for 2012?: No one commented.
SCORING
Final Points for the 2011 season are online.
10 to qualify for awards.
AWARDS
It was suggested that we give RVKC jackets to the 10 qualified racers as opposed to any type of trophy.
ProMaxx Workspace System Award: The winning entry was selected by Christina Sheppard, a guest at the meeting, with Scott Henry officiating. The winner: Peter Zambos
BANQUET COMMITTEE
The BoD was in agreement that we should do an awards presentation at the first event in 2012.
RULES
Nothing to discuss
MEMBERSHIP COMMITTEE
Nothing to discuss.
WEB SITE
We should send a “Thank You” to Jim McMahon as well as a $50 gift certificate for keeping the website up to date.
NEW BUSINESS
Next month, nominating petitions will be mailed to all current members.
Next meeting will be November 1.
ADJOURNMENT
Motion to adjourn by Dave, seconded by Brian
Carl adjourned the meeting at 9:35PM
Submitted by Darrell Sitarz, Secretary