ALSTONEFIELD PARISH COUNCIL
The Clerk to the Council: Maureen Binfield: 01335 310146
c/o The Village Hall, Alstonefield, Ashbourne, Derbyshire. DE6 2FR
Councillors: Nick Bonsall (310262). Dot Griffin (310249). Ben Hammond (310215). SueLake (310309).
Frank Lipp (310302). Noel Peat (310352). Cathy Reavy (310125).
Minutes of the Ordinary Meeting held on 17th December 2008 at Alstonefield Parish Hall
Present: Cllr N. Bonsall (part) Cllr D. Griffin, CllrS.Lake (in the Chair), Cllr. F Lipp, Cllr N. Peat
[Unless otherwise stated, all resolutions minuted below, were proposed, seconded and then agreed by all councillors present. Only when a decision is not unanimous will details be minuted.]
Three members of the public were also present.
102 Public Forum –no items presented for discussion
103 Apologies – Cllr. B Hammond (work commitments) and Cllr. C Reavy (illness), Mrs M Binfield, Clerk (holiday).
104 Declaration of Interest (on Agenda items) – Cllr. Griffin, item 110.2
105 Minutes of the previous meeting – approved and signed
106 Council Vacancy – Resolved: to co-opt Mr N. Bonsall onto the council
107 Financial Matters
107.1 Financial statement2008/09 (budget v actual) and bank reconciliation as at 30/10/2008
107.2 Payments
107.2.1 – stationery – £12.99 – Ratified
107.2.2 – diesel for car park repairs – £20.00 – Ratified
107.2.3 – web/blog development – domain name purchase £20.89 – Ratified
107.2.4 – stationery – £11.51 – Ratified
107.2.5 – Clerk’s salary – D/D – £151.03 – Ratified
107.2.6 – Village Hall Hire – annual fee – £150.00 – Agreed
107.2.7 – “The Good Councillor’sGuide” booklets x 2 – £5.20 – Agreed
107.2.8 – Blog Guide – £10.39 – Agreed
107.3 Monies Received – Noted
107.3.1 – SMDC Grant – Lengthman – £200.00
107.3.2 – SCC Grant – Lengthman – £168.75
108 Precept –Resolved: to approve the Precept for 09/10 at £10,281, an increase of 3.26%
109 Bank Account – Resolved: to include Cllr Bonsall on the bank signatory list
110 Playing Field Matters
110.1Play Area Safety Check Confirmation – Verified last checked 15/12/2008
110.2 Car Park –honesty box –Resolved: to accept estimate by Mr A Hayes to build a free-standing cairn to house the honesty box at a total cost of £300.00, (excluding stone) and to liaise with Mr A Griffin re fixing of strongbox. Cllrs Lake and Griffin to confer over signage wording, approved cost not to exceed £60.00
110.3 Car Boot Contract – referred to next meeting
111 Web/Blog Development – Resolved: to accept the draft aims and objectives. Domain now registered to the council and site image, PressRow, provisionally approved but with amendments to be discussed. to be transferred to council ownership in January, costs to be confirmed.
112 Highways – Community Team Programme – Cllrs Lipp to write to Cllr G Heath (SCC) re outstanding issues
113 Transport Issues – further research required, referred to next meeting
114 Planning Matters–none
115 Lengthman Matters– Mr I Redfern to service equipment at an estimated cost of £100.00 (subject to examination).
116 Risk Assessment – Resolved: annual risk assessment to be completed by end October each year from now on. External assets – damage report – Greens posts and chains – Resolved: to authorise purchase of 6 tannalised posts 6” x 6” x 3’6” at £6.50 (ex VAT) for rolling repair programme. Smithy Bench – approx. £100 to be included in the 2010/11 Precept for repairs
CHAIRMAN: …………………………………………….. DATE: …………………………………….
117Audit Enquiry – still awaiting final resolution.
118 Freedom of Access to Information– minimum statement (consistent with legal requirements for required policy document), draft for next meeting
119 Land Assets Review– referred to next meeting
120Custodian Trusteeship –Cllr Lipp, representing the council on the VHC, to request formal confirmation at its next meeting of the transfer of the custodian trusteeship away from the council.
121 Clerk’s Report – referred to next meeting
122 Correspondence In (For Information Only) – separate sheet minuted
123 Date of Next Meeting – 21st January 2009 at 7.00pm in Alstonefield village hall
CHAIRMAN: …………………………………………….. DATE: …………………………………….
1 /2008
18/12/2008