INDIA GOVERNMENT MINT

A Unit of Security Printing & Minting Corporation of India Ltd., New Delhi

(Wholly owned by Govt. of India, Ministry of Finance)

TelePhone : 040 - 27261731 TO 34 e -mail:

Fax : 040 – 2726 2951 P.B.No.10, H.C.L.Post, I.D.A., PHASE- II,

CHERLAPALLY,R.R.DIST.,

HYDERABAD- 500 051

.

No. X-24/ PS /2012-13/ENQ.NO.142/Estate/3216 Date : 08.03.2013

Limited Tender

To

Sir,

Sealed Limited Tender are invited by the General Manager, India Government Mint, Hyderabad for CARRYING OUT THE JOB as per description.

Sl. No. / Item Description / Quantity
1 / CLEARING OF TREE BRANCHES THROUGH OUT THE PERIMETER WALL AND CLEARING OF WILD VEGETATION INSIDE THE FACTORY AND TOWNSHIP
Pl. Also refer the Annexure “A” enclosed. / Treating the
Total work as One job.

NOTE

This notice is being published only as an abundant precaution and is not an open invitation to quote in the Tender. Participation in this Tender by invitation only and is limited to the Selected India Government Mint, Hyderabad’s Registered Bidders for the item, whom have been sent this Tender by Post / Courier. Unsolicited offers are liable to be ignored”

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Terms and Conditions relating to Tender: -

1.The tenderer is requested to go through all the terms and conditions of the tender enquiry before he

responds

2. Last Date for acceptance of tender is 09. 04.2013up to 2.30PM. The Tender received after due

date and time will not be accepted for whatsoever reasons. Mint is not responsible for postal / courier

delay.

3.(a)The Tender will be opened at 3.00 P.M. on 09.04.2013 in the presence of

tenderers who may wish to be present.

(b Specific instructions to be followed while carrying out the above work/job

have been given in the Annexure “A” enclosed herewith.

(c) The participating parties may visit, inspect the

area/premises from where wild vegetation should be removed,may evoluate

and quote accordingly

4. The tenderer who wish to attend bid opening, must have to submit authorization certificate of the

respective firm/ party at the time of bid opening.

5. The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to reject all or

any of the tenders without assigning any reason. His decision will be final and binding on the tenderer

and no correspondence will be entertained in this regard.

6.The General Manager, India Government Mint, Cherlapally, Hyderabad reserves the right to Short

close/Foreclose the Purchase/Work order at any given point of time without assigning any reason(s)

whatsoever

7. The General Manager, India Government Mint, Hyderabad does not bind himself to issue a single

Purchase Order for all the above mentioned items and he reserves the right to issue separate

Purchase Order for above mentioned items.

8. Quotations must be on Letter Head for identifying the firm Quotation sent by e-mail or fax will not be

considered unless the hard copy of quotation reaches India Government Mint, Hyderabad on or before

09.04.2013up to 2.30 P.M.

9. Quotations will not be considered:

a.  If rates are not quoted as per the quantities asked for.

b.  If EMD is not enclosed along with quotation when required as mentioned overleaf.

10. Taxes & Duties, Packing, Forwarding, Insurance if any should be mentioned separately

and the details there of should be mentioned in the quotation.

11.More than one quotation in a single sealed envelope will not be considered

12. Quotation and rate should be valid for 90 Days from the date of opening.

13. Tenderer must mention that they will scrupulously follow the specific terms given in Annexure A

incarrying out the job.

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14. In case the qualified firm could not carryout the job as asked for and taking precautions as specified in

Annexure –A and if Mint has to carryout the same by some other firm, that cost shall be to the account

of the firm on which initially this order was placed

15. Delivery Period: The contract initially shall be for a period of one year and work has to be carried out

once in a quarter.

16. Wherever the order value exceeds Rs.1,50,000/- you are required to submit security

deposit i.e. an amount equal to 10% of the order value before release of order for faithful

performance/execution of the order.

17. Payment will be made within 30 days quarterly after due certification by the concerned Officers/

Authority and subject to submission of bill in triplicate. No advance payment will be made.

18 Income tax shall be recovered at source as per rules wherever applicable.

19. Payment will be made by e-payment only & for the purpose of e-payment kindly ensures to

submit the following information of your Bank details along with Quotation: I. Applicant (Remitter)

Details: Account Title, Debit Account No., Account Type: Current /Saving / Cash Credit etc., II.

Beneficiary Details: Beneficiary Name, Credit Account No., Centre (Location), Name of Bank along

with Address & Branch Code. III. Account Type: IFSC Code, MICR Code, Email I.D. and Mobile

Number of the beneficiary.

20. Please mention your VAT / Service Tax Registration No., PAN No.

21. While submitting your offer, please return the original Tender Enquiry duly signed by you.

22. Correct Enquiry number and opening date should be super scribed on the sealed envelopes.

23. Quotation to be submitted in Indian Rupees (INR) only.

24. Liquidated damages: - If the firm engaged in the contract fails to deliver the thins, ie. if there is any

delay in carrying out the job or fails to perform

the services within the time frame in corporated in the contract, India Government Mint,

Hyderabad shall, without prejudice to other rights and remedies available to India Government

Mint, Hyderabad. under the contract, deduct from the contract price, as liquidated damages, a sum

equivalent to the 0.5% of the delivered price of the delayed goods and/or services for each week of

delay or part thereof until actual delivery or performance, subject to a maximum deduction of the 10%

of the delayed services contract price..

25. This tender enquiry is not transferable. Unsigned tenders will be rejected.

26. The bidder has to mention whether they come under the Micro, Small and Medium

Enterprise Development Act – 2006.

27. Under no circumstances, the change in the price or substance of the bid is allowed or permitted

During the validity period of the offer. If the tenderer on their own varies or alters the price or any

conditions of their offer already quoted after opening of the tender enquiry, such tender enquiry

shall be rejected without any further reference.

28.  Acceptance of job carried out is subject to our approval.

29.  No “CONDITIONAL TENDER’’ shall be accepted.

(RAVI PRAKASH YADAV)

OFFICER (MATERIALS)

FOR GENERAL MANAGER

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ANNEXURE ‘A’

(1)  The firm for which the work will be entrusted has to trim all the tree branches

existing inside the factory and Township.

(2)  The firm has to clear all the trimmed branches and segregate in the Scrap Yard

Of the Factory.

(3)  The firm should remove the tree branches which are protruding over the building of the Factory & Township.

(4)  All the Safety measures and precautions has to be taken by the firm while

Executing the work.

(5)  The firm has to use all the safety and personal protection equipment while working.

(6)  The firm should take all the precautions so that the property of Mint such as

Building roofs, windows, window glasses, machineries, Electrical connections, cables, Etc., should not be demaged. If any damage occurred due to negligence while working, the cost for repair will be recovered from the payment being made to the firm.

(7)  The firm has to provide the safety equipment to the deployed persons and the persons should be aware of insects/snakes/live wires, chemicals, electrical installations, etc., while working.

(8)  All the tools and tackles should be provided by the firm only.

(9)  The Certification and inspection has to be carried out by the Committee members approved by the Dy.G.M.

(10)The work has to be carried out quarterly ( Once in 3 months)

oOo