Garvey School District

GarveySchool District

Rosemead, CA

DISTRICT ADVISORY COMMITTEE BYLAWS

ARTICLE / District Advisory Committee
(DAC) / District English Learners Advisory Committee (DELAC)
I /

NAME

The name of the organization shall be the District Advisory Committee, hereinafter referred to as the Committee. /

NAME

The name of the organization shall be the District English Learner Advisory Committee, hereinafter referred to as the Committee.

II

PURPOSE

The Committee shall serve as an advisory body of the Consolidated Categorical Aid Programs, in accordance with the Federal and State regulations, for:

the community in utilizing and coordinating its resources in a concerted attack on the educational problems of the students eligible for the Programs;
schools in the planning, development, implementation, and evaluation of the Programs;
individuals in proposing amendments or additions to the Programs; and
the Superintendent and the Garvey Board of Education.

PURPOSE

The Committee shall serve as an advisory body of the English Learner Programs, in accordance with the Federal and State regulations, for:

the community in utilizing and coordinating its resources in a concerted attack on the educational problems of the students eligible for the Programs;
schools in the planning, development, implementation, and evaluation of the Programs;
individuals in proposing amendments or additions to the Programs; and
the Superintendent and the Garvey Board of Education.

III /

MEMBERSHIP

Section 1 – Number

MEMBERSHIP

Section 1 – Number

A unit on the Committee is defined as a school site or the community within the district. A unit shall consist of no more than three (3) school representatives from each of the ten (10) school sites and no more than three (3) committee elected community representatives. Hereinafter these representatives shall be referred to as members.
III / Section 2 – School-Elected Members
The majority of the members of the Committee shall be school representatives elected by members of the School Advisory Committee (SAC), no later than November 15. The majority of such persons shall be parents or guardians of children in the Programs. Schools shall be encouraged to elect different individuals to represent the schools on the various District advisory committees. / Section 2 – School-Elected Members
The majority of the members of the Committee shall be school representatives elected by members of the English Learner Advisory Committee (ELAC), no later than November 15. The majority of such persons shall be parents or guardians of children in the Programs. Schools shall be encouraged to elect different individuals to represent the schools on the various District advisory committees.
Section 3 – Committee-Elected Members
Other members (no more than three) may include representatives of the community and other school personnel. Such persons shall be respected contributing participants in the Committee. They shall submit a written application for membership,no later than November 30,which shall be approved annually by the Committee with a majority vote in December. When there are more than three candidates, the three with the highest votes shall be elected as members of the Committee.
Section 4 – Voting Rights / Section 3 – Committee-Elected Members
Other members (no more than three) may include representatives of the community and other school personnel. Such persons shall be respected contributing participants in the Committee. They shall submit a written application for membership,no later than November 30,which shall be approved annually by the Committee with a majority vote in December. When there are more than three candidates, the three with the highest votes shall be elected as members of the Committee.
Section 4 – Voting Rights
Section 5 – Termination
A member shall no longer hold membership should he/she cease to be a resident of the School District, cease to have children attending District schools, and cease to provide services to the School District. The Committee, by affirmative vote of two-thirds (2/3) of all the members of the Committee, may suspend or expel a member. / Section 5 – Termination
A member shall no longer hold membership should he/she cease to be a resident of the School District, cease to have children attending District schools, and cease to provide services to the School District. The Committee, by affirmative vote of two-thirds (2/3) of all the members of the Committee, may suspend or expel a member.
Section 6 – Training
All members will be offered training regarding the Committee Bylaws and parliamentary procedures prior to the election of officers. / Section 6 – Training
All members will be offered training regarding the Committee Bylaws and parliamentary procedures prior to the election of officers.
III / Section 7 – Duties
Members shall carry out communication functions with other parents whose children are in the programs. Their duties shall be: a) attending Committee activities; b) inviting parents to attend Committee activities; c) recruiting parent volunteers to the School District. / Section 7 – Duties
Members shall carry out communication functions with other parents whose children are in the programs. Their duties shall be: a) attending Committee activities; b) inviting parents to attend Committee activities; c) recruiting parent volunteers to the School District.
Section 8 – Attendance
In the event that a member is unable to attend a meeting, he/she shall inform the parent involvement staff at his/her school or in the Learning Support Services Office of the absence. Reminders shall be sent to members who are absent for two (2) consecutive meetings without prior notification. Any member who is absent from three (3) consecutive meetings without prior notification or without a valid reason, may be asked to resign. Members with perfect attendance shall be recognized. / Section 8 – Attendance
In the event that a member is unable to attend a meeting, he/she shall inform the parent involvement staff at his/her school or in the Learning Support Services Office of the absence. Reminders shall be sent to members who are absent for two (2) consecutive meetings without prior notification. Any member who is absent from three (3) consecutive meetings without prior notification or without a valid reason, may be asked to resign. Members with perfect attendance shall be recognized.
Section 9 – Vacancy
The schools shall re-elect new representatives for the Committee should there be a vacancy in their school-elected members. / Section 9 – Vacancy
The schools shall re-elect new representatives for the Committee should there be a vacancy in their school-elected members.
IV /

COMMITTEE OFFICERS

Section 1 – Officers

Officers of the Committee shall be constituted of a Chairperson, a Vice-Chairperson, a Secretary, and such other officers as the Committee may deem desirable. /

COMMITTEE OFFICERS

Section 1 – Officers

Officers of the Committee shall be constituted of a Chairperson, a Vice-Chairperson, a Secretary, and such other officers as the Committee may deem desirable.
Section 2 – Election and Term of Office
The officers shall be elected annually for a one-year term and assume office in January. The officers shall serve for no more than 2 consecutive years. The Chairperson and Vice-Chairperson may not be elected to serve as officers on more than 1 committee at a time. / Section 2 – Election and Term of Office
The officers shall be elected annually for a one-year term and assume office in January. The officers shall serve for no more than 2 consecutive years. The Chairperson and Vice-Chairperson may not be elected to serve as officers on more than 1 committee at a time.
IV /

Section 3 – Nominations

The consent of each nominee shall be obtained before his/her name is placed in nomination. A written consent shall be accepted in case of absence of the nominee. /

Section 3 – Nominations

The consent of each nominee shall be obtained before his/her name is placed in nomination. A written consent shall be accepted in case of absence of the nominee.
Section 4 – Voting
Each member shall have one vote per unit he/sherepresentsfor each officer position to be filled. / Section 4 – Voting
Each member shall have one voteper unit he/she represents for each officer position to be filled.

Section 5 – Removal

Any officer elected by the Committee may be removed by a two-thirds (2/3) vote of all Committee units. Each unit is entitled to one vote. A special meeting shall be held for this purpose. /

Section 5 – Removal

Any officer elected by the Committee may be removed by a two-thirds (2/3) vote of all Committee units. Each unit is entitled to one vote. A special meeting shall be held for this purpose..

Section 6 – Vacancy

A vacancy in the office of the Chairperson shall be filled by the Vice-Chairperson for the unexpired portion of the term. Vacancies in the offices of the Vice-Chairperson and Secretary shall be filled by the original voting procedure. /

Section 6 – Vacancy

Section 7 – Chairperson

The Chairperson shall preside at all meetings of the Committee, and may sign all the correspondence, reports and other communications of the Committee. In addition, he/she shall perform all duties as may be prescribed by the Committee from time to time. The Chairperson may request reports related to the progress, activities, and budget of the programs. The agenda for each meeting shall be prepared jointly by the Chairperson and the District personnel. The Chairperson may appoint an interim officer in case of absence. Only Parents of students in the Title I Program may be elected as committee officers. In the event that no parents of Title I students wish to serve as officers, then parents of students not in the Title I Program or community members may serve as officers.Under no circumstances shall he/she be an employee of the School District. /

Section 7 – Chairperson

The Chairperson shall preside at all meetings of the Committee, and may sign all the correspondence, reports and other communications of the Committee. In addition, he/she shall perform all duties as may be prescribed by the Committee from time to time. The Chairperson may request reports related to the progress, activities, and budget of the programs. The agenda for each meeting shall be prepared jointly by the Chairperson and the District personnel. The Chairperson may appoint an interim officer in case of absence. Only Parents of students in the EL Program may be elected as committee officers. In the event that no parents of EL students wish to serve as officers, then parents of students not in the EL Program or community members may serve as officers. Under no circumstances shall he/she be an employee of the School District.
IV /

Section 8 – Vice-Chairperson

The duties of the Vice-Chairperson shall be to represent the Chairperson in duties assigned to him/her and to substitute for the Chairperson during his/her absence. He/she shall perform such other duties as from time to time may be assigned to him/her by the Chairperson or the Committee. Only Parents of students in the Title I Program may be elected as committee officers. In the event that no parents of Title I students wish to serve as officers, then parents of students not in the Title I Program or community members may serve as officers.Under no circumstances shall he/she be an employee of the School District. /

Section 8 – Vice-Chairperson

The duties of the Vice-Chairperson shall be to represent the Chairperson in duties assigned to him/her and to substitute for the Chairperson during his/her absence. He/she shall perform such other duties as from time to time may be assigned to him/her by the Chairperson or the Committee. Only Parents of students in the EL Program may be elected as committee officers. In the event that no parents of EL students wish to serve as officers, then parents of students not in the EL Program or community members may serve as officers.Under no circumstances shall he/she be an employee of the School District.

Section 9 – Secretary

The Secretary shall take minutes of the meetings, both regular and special, and shall promptly turn them in to the Learning Support Services Office for translation into major languages represented in the community and for dissemination. He/she shall perform such other duties as from time to time may be assigned to him/her by the Chairperson or the Committee.
Section 10 – Parliamentarian
The Parliamentarian shall, as necessary, inform the Chairperson of the parliamentary procedures based on the Roberts’ Rule of Order and the Committee Bylaws and ensure that these procedures are observed at all meetings. / Section 10 – Parliamentarian
The Parliamentarian shall, as necessary, inform the Chairperson of the parliamentary procedures based on the Roberts’ Rule of Order and the Committee Bylaws and ensure that these procedures are observed at all meetings.
V / COMMITTEE ACTIVITIES
Section 1 – Meetings
There shall be regularly scheduled monthly meetings. The Committee shall decide when to call a special meeting. Schools shall schedule site meetings not in conflict with the regular District Committee meetings. / COMMITTEE ACTIVITIES
Section 1 – Meetings
The Committee shall meet at least five times during the school year. The Committee shall decide when to call a special meeting. Schools shall schedule site meetings not in conflict with the regular District Committee meetings.
Section 2 – Site Visits
The members of the Committee shall extend a general invitation to parents of the participating children to visit the GarveySchool District programs. / Section 2 – Site Visits
The members of the Committee shall extend a general invitation to parents of the participating children to visit the GarveySchool District programs.
V / Section 3 – Site Visits Outside the District
Periodically, parents shall be invited to visit other school districts for the purpose of observing and bringing ideas to our District programs. / Section 3 – Site Visits Outside the District
Periodically, parents shall be invited to visit other school districts for the purpose of observing and bringing ideas to our District programs.
Section 4 – Program Recommendation
The Committee shall be encouraged to make recommendations to the School District in improving the Programs on an annual basis. / Section 4 – Program Recommendation
The Committee shall be encouraged to make recommendations to the School District in improving the Programs on anannual basis.
Section 5 –Conference Attendance
Both, members of the Committee, as well as any parent of the participating children, shall have the opportunity in attending conferences for the purpose of acquiring information and sharing ideas for program improvement. / Section 5 –Conference Attendance
Both, members of the Committee, as well as any parent of the participating children, shall have the opportunity in attending conferences for the purpose of acquiring information and sharing ideas for program improvement.
Section 6 –Sub-Committees
Sub-committees will be established as necessary during the year. / Section 6 –Sub-Committees
Sub-committees will be established as necessary during the year.
VI / PARLIAMENTARY PROCEDURES
Section 1 – Quorum
A quorum shall constitute Six (6) elected members. Six (6) members from five (5) individual sites and one (1) community representative. The majority of members shall be parent members. / PARLIAMENTARY PROCEDURES
Section 1 – Quorum
A quorum shall constitute Six (6) elected members. Six (6) members from five (5) individual sites and one (1) community representative. The majority of members shall be parent members.
Section 2 – Amendments
The Committee Bylaws may be amended by a two-thirds (2/3) vote of a quorum present at any meeting of the Committee. / Section 2 – Amendments
The Committee Bylaws may be amended by a two-thirds (2/3) vote of a quorum present at any meeting of the Committee.
Section 3 – Rules of Order
All of the meetings shall be regulated by the Roberts’ Rule of Order, newly revised, as long as they do not interfere with the Articles of these Committee Bylaws. / Section 3 – Rules of Order
All of the meetings shall be regulated by the Roberts’ Rule of Order, newly revised, as long as they do not interfere with the Articles of these Committee Bylaws.
Adopted: 02/18/76
Revised: 03/09/77 Revised: 12/03/96
Revised: 01/14/81 Revised: 03/04/99
Revised: 10/20/86 Revised: 01/06/05
Revised: 08/19/90 Revised: 01/22/09
Revised: 02/18/93 Revised: 03/07/13 / Adopted: 02/01/93
Revised: 11/21/96
Revised: 04/22/99
Revised: 02/24/05
Revised: 01/22/09
Revised: 03/07/13
Revised: 01/09/14