2016 Annual International Conference – November 11-13, 2016
Renaissance Montgomery Hotel Spa and Convention Center
SPONSOR – EXHIBITOR SERVICE KIT
We are thrilled you are interested in participating at Wise Traditions 2016 - the 16th Annual International Conference of the Weston A. Price Foundation. We have compiled some information which will be beneficial to you. As always, we are here to assist with any questions you may have. Please feel free to phone the conference management team at 540-722-7104 or via email at .
About Your Tabletop Space
- Exhibits are located in the Convention Center Pre-Function Area, Alabama Pre-Function Area and Exhibit Hall B
- The hotel's floor is carpeted.
- Each space includes (1) 8’ black skirted table and (2) chairs.
Exhibit Hall Floor Plan
The exhibit hall layout may be downloaded at
Need Electric?
Internet is available and complimentary in all meeting space and guest rooms. WAPF/PTF Associates are not responsible for ordering electric or other needed rentals. If you indicated you needed this on your vendor application, you must order this directly from Encore. You may download the form at
If you have any questions about our services, please contact Stephen Taunton, Director of AV at 334-481-5143. Please do so by November 3 to avoid additional fees.
Shipping Information
We suggest the following guidelines to ensure efficient package delivery for your conference. Please note the charges associated with delivery. If we can assist with any special needs pertaining to shipping and receiving, please alert Paul Frank at 540-722-7102 or my cell 240-481-3755 or .
All boxes/packages sent to the hotel need to be clearly marked with the following information:
Attendee's Name and Arrival Date
Name and Date of Conference
Hotel Convention Services Representative’s Name
For example:Mr. Joe Guest (Hotel Guest Arriving 11/03/13)
Renaissance Montgomery Hotel, Spa and Convention Center
201 Tallapoosa Street
Montgomery, AL 36104
Wise Traditions Conference (11/12 – 11/14/2016)
Hotel Representative: Paul Frank
As storage space is limited, please do not send boxes more than 3 days in advance(NOT BEFORE 11/08/16. Hotel cannot accept C.O.D. shipments. All refused shipments will be accompanied by a Hotel signature. If no signature, delivery was not attempted.
If multiple boxes are expected in a shipment, please label consecutively. This will determine if the entire shipment is received. For example, if 4 boxes are being shipped, label each box as: 1 of 4, 2 of 4, 3 of 4 and 4 of 4.
Pallets being delivered would require a truck with a lift gate and with a clearance of no higher than 11 feet. Hotel’s loading dock is 10 feet high.
When the meeting concludes, the hotel can assist in shipping boxes out. They cannot, however, accept responsibility for packaging or sealing boxes. Your carrier shipping form must accompany shipments.
All the major carriers have regular scheduled pickups from the hotel Monday through Friday.
FedEx pickup:6:00pm
UPS pickup:12:00pm
Saturday deliveries (By Request Only): 9:00am – 10:00am
For those attendees who have freight/materials sent to the hotel, a service charge will be accessed at the following rates:
0 to 5lbs - $5.00 each
6 to 20 lbs. - $10.00 each
21 to 50 lbs. - $15.00 each
50+ lbs - $25.00 each
Pallets - $75.00 each
A package charges will be posted to the attendee’s individual room folio or credit card.
Shipping Items That Require Refrigeration
It is imperative that you communicate with our conference staff if you are shipping items that will require refrigeration. Please phone Paul Frank at 540-722-7102 or his cell 240-481-3755 or email at with the approximate quantities and sizes and shipment arrival date. A special shipping label can be downloaded at
These labels must be attached to all items requiring refrigeration to ensure proper handling.
Shipping Tote Bag Inserts – SPONSORS ONLY
Part of your sponsorship package is the inclusion of your material in our conference tote bags. We ask that this be limited to 1 piece per sponsor. This can be in the form of a multi-page catalog, flier, multiple items attached together, etc.. If you are unsure, please do not hesitate to contact us. Your item needs to be no larger than 8 ½” by 11”. This material must be received at the hotel, no later than November 9 at 9:00 am. We are requesting1200copies of your item. Please label your tote bag stuffer boxes as such “TOTE BAG STUFFERS”.For shipping information,pleasedownload your shipping label at
Please send us one copy of whatever you wish to have inserted as soon as possible. You may mail it to us at 1900 Jones Rd, Winchester, VA 22602. You may also send an electronic copy or description to or by fax to 540-301-3536. This will serve as our double check for stuffers. Please let us know approximately how many boxes to expect. Please note: we will not open any boxes not properly labeled.
Sponsor (November 11-13) Set-Up and Tear Down
Sponsors may access their tables for set-up from 1:00 pm – 7:00 pm on Thursday, November 10, 2016. Your exhibit should be set up by7:00 am on Friday, November 11, 2016. Security will not be provided at night, so we suggest that you use your own discretion regarding your merchandise. Drapes for your tables will be available for pickup from the conference registration desk. Tear down for your exhibit space will take place after 6:00 pm on Sunday, November 13, 2016 and must be completed and moved out by 9:00 pm. Please remember that this is an event where your actual product(s) may be sold on the exhibit hall floor.
Exhibitor (November 12 – 13) Set-Up and Tear Down
Exhibitors may access their tables for set-up from 1:00 pm – 7:00 pm on Friday, November 11, 2016. (REMEMBER – You may not exhibit from your booth until Saturday). Your exhibit should be set up by 7:00 am on Saturday, November 12, 2016. Security will not be provided at night, so we suggest that you use your own discretion regarding your merchandise. Drapes for your tables will be available for pickup from the conference registration desk. Tear down for your exhibit space will take place after 6:00 pm on Sunday, November 13, 2016 and must be completed and moved out by 9:00 pm. Please remember that this is an event where your actual product(s) may be sold on the exhibit hall floor.
Important Dates to Remember
First date freight can arrive at the warehouse ...... Tuesday, November 8, 2016
Electric/Internet/Phone Orders due …………...... Thursday, November 3, 2016
Last day freight can arrive at hotel…………...... Friday, November 11, 2016
Sponsor setup times ...... Thursday, November 10, 2016, 1:00pm to 7:00pm
Sponsor setup times ...... Friday, November 11, 2016, 5:00am to 7:00am
Exhibitor setup times...... Friday, November 11, 2016, 1:00pm to 7:00pm
Exhibitor setup times...... Saturday, November 12, 2016, 5:00am to 7:00am
Exhibitor setup times...... Sunday, November 13, 2016, 5:00am to 7:00am
Exhibit Hours...... Friday, November 11, 2016, 7:00 am – 6:00 pm
Exhibit Hours…...... Saturday, November 12, 2016, 7:00 am – 6:00pm
Exhibit Hours...... Sunday, November 13, 2016, 7:00 am – 6:00pm
Exhibit teardown times...... Sunday, November 13, 2016, 6:00pm to 9:00pm
Earliest that freight can be picked up...... Sunday, November 13, 2016, 6:00pm
Show floor must be clear by...... Sunday, November 13, 2016, 9:00pm
Please contact me if you have any questions
Thanks
Paul
Paul Frank
Event Manager
Wise Traditions Conference
1900 Jones Rd.
Winchester, VA 22602
(540) 722-7102
Fax (540) 301-3536
Cell (240) 481-3755