Student Trustee Campaign Critical Path 2017
What / Who / WhenUp-date application package / Communications / School Support / Before February
Update website and YouTube page including posting to school web-sites / Communication / February 9th
Application packages and memo sent to schools / School Support / Communications / By February 9th
Create school Admin Rep contact list / School Support / February 13th
Reminder to Admin Reps re: applications/timelines / School Support / February 28th
Board Agenda Apr 12 – Contact Wendy / Janice Mueller / School Support / March 3rd
Application packages received by School Admin Reps / Admin Reps / By March 3rd
Application packages received by School Support / School Support / By March 8th
Review/ approve applications and videos / School Support / March 8th / 9th
Inform candidates via e-mail of campaign status and campaign guidelines / School Support / March 10th
Create and print ballots / Communications / Printing / March 10th
Create separate 11X17 election posters for north and south of 401 – poster laid out for each district with photos, names and three main campaign points for each candidate / Communications / Printing / March 10th
Count, package and courier ballots to school admin reports / School Support / March 13 – 17th
Videos uploaded to YouTube and posted to / Communications / Live on March 17th
Memo to school Admin reps re: election process - / Communications
Memo to school Principals re: election process / School Support / Emailed to Ps on March 9th
Poster delivery to schools – Collate bundles of 10 along with DVD of all videos;include Principals memo along with posters and ballots / Communications / To be in schools by March 17th
Post Student Trustee Campaign Posters at HJA / Communications / March 17th
Election Campaign / March 13th – 17th
Elections / Voting held at schools / School Admin Reps / March 29th – 31st
Videos removed from theinternet / Communications / End of day March 31
Election Results submitted to School Support Officer / School Admin Reps / By April 6
Contact winning candidate / School Support / April 6th
Presentation of Student Trustees to the Board / Wendy? / April 12th
E-mail all candidates – thank you for running a respectful campaign etc. / School Support/Communications / April 13th
Letter from Chair printed and sent with certificates and evaluation, incl. self-addressed, stamped envelope to all candidates / Communications / Janice Mueller / Sent by courier April 12th
“News Release” posted to What’s New / Communications / April 13th
Transition planning meeting – incoming student trustees with outgoing student trustees; invite Janet? Suzanne? Same ward trustees? Wendy? / School Support / Early May