PROJECT:-
PROPOSED AIR CONDITIONER WORK OF BANK OF INDIA AT ZONAL OFFICE, SOLAPUR.
CLIENT:-
ZONAL MANAGERBANK OF INDIA, ZONAL OFFICE, P.B. NO-79, Sahyadari Shopping Centre, Railway lines, Solapur -413001
TECHNICAL BID (ENVELOPE NO 2)1 / NAME OF THE CONTRACTOR
2 / ADDRESS
3 / SIGNATURE
4 / TENDER COST / Rs 1000/- to be paid by D.D/ or pay order
Favg Bank of India and payable at Solapur
(NON-REFUNDABLE)
5 / DATE OF ISSUE OF TENDER / 24-05-2014
6 / DATE OF SUBMITTING TENDER / UP to 29-05-2014 Before 5.00 PM
7 / DATE OF OPENING / 30-05-2014 @ 5.00 PM or convey separately.
8 / PERIOD OF WORK / 15 DAYS FROM ISSUE OF WORK ORDER
9 / FORMAT FOR SUBMISSION OF
TENDER / Tender shall be submitted in Three envelope system: 1st envelope to contain Tender fee and Earnest money DD/PO 2nd Envelope to contain Technical Bid and 3rd envelope to contain Financial bid.
ARCHITECT
TRIMITI DESIGN CONSULTANTS.
Architects & Interior Designers.
Off No.7, 2nd Floor, Shubhrai, Tower,
Datta Chowk, Solapur-413007
Solapur - Telefax: 0217-2328328 / 9552568772
Pune – Telefax: 020-24531378 / 9552568773
E-mail:
INDEX
IN ENVELOPE No 1
1) TENDER FEE
2) EMD (Rs.20,000/-).
IN ENVELOPE NO 2: TECHNICAL, BID (with supporting documents)
1INTRODUCTION
2TENDER NOTICE
3PREQUALIFICATION CRITERIA
4SPECIAL INSTRUCTION
5LETTER OF OFFER
6FORM OF AGREEMENT
7SPECIAL CONDITIONS
8GENERAL CONDITIONS
9LIST OF APPROVED MATERIALS (INTERIORS)
IN ENVELOPE NO 3: FINANCIAL BID
1BILL OF QUANTITIES (AC WORK)
2AMC Charges for next 3 years.
INTRODUCTION
1 / Client / BANK OF INDIA2 / Architect / Consultant / TRIMITI DESIGN CONSULTANTS.
Architects & Interior Designers.
Off No. 7, 2nd Floor, Shubhrai, Tower,
Datta Chowk, Solapur-413007
Posting Address: 101, Laxman
Apartments, Plot no. 43,
Rajendra Nagar,
S.No.722 / A / B, Pune-30.
Mobile : 9552568772 / 9552568773
3 / Location (Site Address) / ZONAL OFFICE,
P.B. No-79, Sahyadri Shopping Centre,
Railway lines, Solapur-413001
4 / Scope of work / AIR CONDITONER WORK.
A / Issue of Tender / Bank of India, ZONAL OFFICE, Premises Section.
B / Submission of Tender / Bank of India, ZONAL OFFICE, Premises Section.
C / Likely date of opening of
Tenders / 30-05-2014 @ 5.00 PM or convey separately.
5 / Time limit for execution / 15 Days from the date of award of work
6 / Earnest Money Deposit / Rs.20,000/-
7 / Retention Amount / 5% Through Bill
8 / Penalty for delay / 0.5% per week of part there of up to maximum of 5%
9 / Defect Liability Period / 12 months (from date of installation)
10 / AMC / Further period of three years after completion of warranty period.
10 / Insurance / Contractors all risk policy (CAR policy)
11 / Value of Interim Bill
(Minimum) / 50% of the contract amount
NOTICE INVITING ETNDER
Sealed tenders are invited in two bid system from reputed and experienced contractors / OEMs for the Captioned work as pre details given below:-
Name of the work / Earnest Money / Time of completionProposed interior work of Zonal Office, BankOf India, P.B.No-79, Sahyadari Shopping
Centre, Railway Line, Solapur-413001. / Rs.20,000/- / 15 days
1) Sealed Tenders (Three Cover System) on item rate basis are to be addressed and submitted to The Dy.Zonal Manager, P.B. No-79, Sahyadri Shopping Centre, Railway Line, Solapur- 413001( ph: 0214-2319476-79)
2) To facilitate the processing of applications, three separate sealed covers, Cover –I Tender Fee EMD amount, Cover –II Technical Bid (Volume I)containing filled in application form with supportingdocuments fulfilling requisite pre qualification criteria, General / Special Condition of the Tenders,Cost of tender paper, Letter of new conditions if any, and the cover-III, price Bid (Volume –II) Containing the price / amount duly filled in against each item in the stipulated form with tender drawings, Technical specification etc. shall be submitted .No conditions, etc., shall be permitted in the second cover. The covers have to be super – scribed with Tender Fee & EMD amount, “Technical Bid” & “price Bid”. The rates shall be filled both in words and figures. (Cover I to be kept In Cover II)
3) An Earnest Money Rs.20,000/- and the tender fee shall be enclosed in the first Tender cover I, by DD / pay Order issued by a Nationalized Bank only, in thename Of Bankof India, Solapur and payable at pune. A tender which is not accompanied by such a D D / pay Order of of Earnest Money Deposit and tender fee will be rejected.The Earnest Money Deposit of the unsuccessful tenderers will be returned as soon as possible but
Without any interest. Tender fee is non-refundable.
4) Tender Forms can be purchased from the office of The Dy. Zonal Manager, Zonal Office, Bank Of India, P.B. No-79, Sahyadri Shopping Center, Railway Line, Solapur- 413001.premisesDept On payment of Rs. 1000 / -- (non refundable) in the form of D D / pay Order in favor of Bank of India. Tender forms can also be downloaded from Bank’s web-site. If the tender forms are downloaded from web site, the tenderer should submit a demand draft / pay Order of Rs. 1000/- favoring Bank of India, Solapur in a separate sealed cover super scribed “Cost ofTender Forms” inside the first tender cover, failing which their tender is liable for rejection.
5) The covers containing Tender fee, EMD and Technical bid will be opened at in the office of Dy. Zonal Manager, Zonal Office, Bank of India, P.B. No-79, Sahyadari Shopping Centre, Railway Line, and Solapur-413001.In the presence of authorized competent representative of the tendered along with authorization letter, who can take decision on the spot in the matter.
6) On opening the technical bid if it is found that the applicant has not submitted the cost ofTender and / or the EMD of requisite amount their application will be rejected and will not beprocessedfurther.
7) All the applications will be scrutinized as per the prequalification criteria given in this document. Price bid (volume II) of only those applicants / contractors who fulfill the prequalification criteria,whose works are found satisfactory on inspection and against whom there is no adverse comments / Reports from previous clients, will be opened. The time and date of opening of the price bid will be intimated subsequently. Our endeavors will be to open the priced Bids of valid tenders at the earliest.
8) The Tenderer must check all the pages of the Tender Form at the time of collecting the Tender form this office. If any pages is found missing, it shall beimmediately brought to the notice of the owner, It may be noted that the Tender will bedisqualified. If any page is found missing after opening the Tender.
9) Bank of India reserves the right to cancel, accept or reject any or all the tenders or split thework to any other Contractor at the of issuing work order or during the contract period, withoutassigning any reasons for doing so.
Yours faithfully,
For Bank of India
Minimum Pre-qualification Criteria:
a) The Vendor/Dealer shall have minimum 3 years experience in the field of AC workof office/ shop/hotel premises.
b) The Total financial turnover during the last 3 years, ending 31st March 2013 should be Minimum Rs 50 lakh. The Balance sheet & turnover of firm certified by CA to be produced if available and IT return for last 3 years.
c) The firm must have minimum experience of having successfully executed AC work of office / shop/hotel premises of similar nature during last 3 years.
d) The firm should have a proper office infrastructure inSolapur City.
e) Required information should be submitted in the format given below. The firm should enclose documentary evidence in support of the experience details furnished by them stating the value of work and other salient features of work.
f) The firm / company should have registration.
INSTRUCTIONS TO APPLICANTS
1. Intending Applicants are required to submit their applications in the prescribed Format and with full particulars, giving details about their organization, experience, technical personnel in their organization, which will be kept confidential.
2. While deciding upon the pre-qualification of contractor emphasis will be given on the ability and competence of applicants to do good quality work within the Specified time schedule.
3. Each page of the application shall be signed. The application shall be signed by Person / persons on behalf of the organization having necessary authorization / Power of Attorney todo so.
4. If the space in the proforma is insufficient for furnishing full details, such information may be supplemented on separate sheets of paper, stating therein the part of the Performa and serial number, Separate sheets shall be used for each part, and a proper reference with page number must be indicated in the main form of application. The applicant should, however, enclose the application form collected from the Bank or downloaded from website along with theapplication.
5. Applications containing false and / or inadequate information will liable for be rejection.
6. Clarifications, if any required, may be obtained from: Bank of India, Solapur Zonal Office, Premises Section, P.B. No-79, Sahyadri Shopping Centre, Railway Line, and Solapur-413001.
7. Mere fulfillment of minimum eligibility criteria will not entitle for Pre-qualification
8. Applicants shall furnish documentary evidence / certificates in support of their claim of work undertaken and work in hand, failing which the application will be liable for rejection.
9. Preference will be given to OEM / Contractors willing to perform all that is civil / Interior / electrical / AC work on turn key basis. Interior / furniture workmanufacturing at OEM / Contractors work shop / factory and only assembly at site.
10. Decision of the Bank in regard to pre-qualification of contractor shall be final. The Bank reserves the right to reject any or all applications without assigning any reason thereof.
Part – 1: Basic Information
1. / Name of the Applicant and address of the Registered office.2. / Date and Year of establishment
(Enclose documentary evidence)
3. / Type of the organization (Whether sole proprietorship,
Partnership, private Ltd. Or Co-operative body etc.)
4. / Name of the Proprietor / partners / Directors of
Applicant with address and phone Numbers.
(a)
(b)
(c)
(d)
5. / Details of registration – Whether partnership firm,
Company, etc.
Name of Registering Authority, Date and Registration number.
6. / Whether registered with Government /
Semi – Government / Municipal Authorities or any other
Public Organisation and if so, in which class and since when?
7. / No, of years of experience in the relevant field.
8. / Address of office through which the proposed work of the Bank will be handled and the name & designation of the
Officer in charge.
9. / Adequate and satisfactory evidence to indicate financial capacity of the Applicant to undertake the said works with names of Bankers and their full addresses.
(Solvency certificate from a bank & Copy of Income tax
Clearance certificate should be attached.)
10. / Yearly turnover of the Organisation during last 3 years.
(year wise)
(Enclose copy of audited Balance Sheet of last 3 years) / 2010-2011
2011-2012
2012-2013
11. / Number of supplementary sheets attached.
12. / Performance Certificates from previous clients.
13. / Name of the Bankers
14. / Authorised Signatories with name and signature:
15. / Income Tax No.
Permanent A / c No
Service Tax registration No. VAT
Registration No.
PF registration No. ESIC
Registration No.
Profession Tax registration No.
(Encl Documentary evidence)
16. / Whether any Civil Suit / litigation / Arbitration arisen in the contracts executed during the last 7 years / being executed now. If yes, please furnish the details in the preformed given below.
Work capability and previous experience
List of important projects completed by the organization during last 3 years costing above Rs 10 lakes.
Sr. No / Name of the project location / Name & full postal address of the Client. Also indicate whether Govt. or private body with full postal address. / Contract Amount (Rs.) / Completion period with dates / Whether work was left incomplete or contract was terminated from either side. Give full datails / Whether performance certificate enclosed with enclosure no / Anyother relevant informatii on
Please note that all information as per the format should be filled.
Commencement and completion dates should be mentioned.
Performance certificate should be enclosed in the prescribed format along with the details.
List of important works IN HAND costing above Rs 10lakhs
Sr. No / Name of theProject and location / Name & full
Postal address of the Client. Also indicate whether Govt. or private body with full postal address. / Contract Amount (Rs.) / Progress of work along with stipulated date of completion of work / Any other relevant information
Signature of the Applicant
1. NOTES:
1. Information has to be filled up specifically in this format. Please do not write remark “As indicated in Brochure / as enclosed “unless unavoidable.
2. Information shall be limited to the Applicant. If any relevant data concerning the Group of Companies to which the Applicant belongs is desired to be given, the same shall be given separately in a supplementary sheet.
2. References
1. Please give references of two persons (Engineers, Architects or top officials of an organisation) for whom you have executed projects of importance, which may be in a position to advise and confirm the Bank about the ability, competence and capability of yourorganization.
Signature of the Applicant
With full name and seal
SPECIAL INSTRUCTIONS
Tendered may specially note the following
1. Rates quoted by the tenderer shall be valid for a period of four months from the date of opening the tender. The rates shall be filled in both in words and in figures. All the rates shall be self Sufficient and firm.
2. No upward revisions of rate will be accepted after opening the tender.
3. If the tenderer fails to accept the order issued at the rate originally quoted by him or at rates Negotiated subsequently, as the case may be, the earnest money shall be forfeited.
4. The rates at which the work order is finally placed on the successful Tenderer shall be valid till the completion of the work.
5. Time Limit: - The entire work shall be completed within 15 days. If in the opinion of the Employer / Interior designer, the works gets delayed due to causes which the Employer may consider being beyond the control of the contractor, the Employer at the completion of the time allowed for the contract shall make fair and reasonable extension of time for completion in writing with detail reasons.
6. While executing the work the contractors have to ensure that no inconvenience whatsoever is caused to the offices / people functioning in the premises.
7. The Bank reserves the tight to distribute the work among two or more tenderers.
8. Permissible working hours: 9 AM. To 6 PM. Or as per convenience of the respective department.
9. The work shall be carried out without disturbing Bank’s normal functioning.
10. For working beyond office hours prior approval shall be obtain from the Security In charge of the building. The client reserves full right either to accept or reject such request from theContractors without assigning any reasons whatsoever.
11. No worker of the contractor will be allowed to stay overnight at site.
12. Bank reserves the right of addition or deletion of any item listed in B.O.Q. or may operate and Q.R.O. item. Also Bank reserves full right either to accept or reject any tender document.
13. Quantities in tender are approximate and payment shall be make only as per actual measurements. Excess quantity shall not be executed without written permission amendment by the Bank. In case of upward or downward revision in quantities of items, the rate quoted by the Contractors shall remain firm at all the times.
14. Rates quoted by the tenderer shall include basic cost of material, transport, insurance, sales tax, octroi, Excise duties & other levies, labour over head profit etc. nothing will be paid extra on any account.
15. On completion of the works the contractor shall clear away and remove from the site all constructional plant, surplus, materials, rubbish and temporary works of every king and leave whole of the site and works clean and in workman like condition to the satisfaction of ClientNo extra payment will be made for this purpose.
16. Selected contractor will have to enter into an agreement with the bank as perform as agreement given in the tender within seven days on being issued with the work order for commencement of work.
17. Earnest money of successful contractor will be retained by the Bank as Security Deposit. In addition, the successful contractor has to deposit the balance amount of Initial SecurityDeposit (Rs.20,000/-) to the Bank within fourteen days of issue work order. E.M.D. of unsuccessful tenderer will be returned after finalization of award of work.
18. For any clarification in any item of work. The contractor should get the same from the interior designer before carrying out the work and all items of work should be carried out with the approval of the Bank.
19. RETENTION MONEY:
A) The retention percentage (i.e. Deduction form interim bill) shall be 5% of the gross value of each interim bill.
B) The maximum amount of retention money shall be the balance amount of the Total Security Deposit.
C) The retention amount may be refunded 14 (fourteen) days after the end of defects liability period provided he has satisfactorily carried out all the works and rectified all defects in accordance with the condition of the contract, including sit clearance.
20. Defect Liability period: Defects pointed out during the defects liability period of 12 (Twelve) months from the date of installation of work. The defect workwill be satisfactorily rectified by the contractor at no extra cost to the extra cost to the Employer with end satisfaction.
LETTER OF OFFER
To,
The zonal Manager
Bank of India, Zonal Office
P.B. No-79, Sahyadari Shopping Center,
Railway lines, Solapur
SOLAPUR- 4130001.
Dear Sir,
SUB: Proposed AC WORK at ZONAL OFFICE for BANK OF INDIA, SOLAPUR.
Having examined the contract documents, specifications and bill of Quantities prepared by premises Section. I / We hereby offer to execute the subject work at the respective rates which I / We have quoted for the items in the Bill of Quantities (B.O.Q.) Further; I declare that before quoting the tares. I / We have visited the site and our rates are as per present site condition, Further I / We herewith deposit Rs.20,000/- for the proposed work as Earnest Money for due execution of the works at my / our tendered rates as per the items of Contract . In the event of this tender being accepted. I / we agree to enter into and execute the necessary contract documents as required by you, I am / we are aware that the Bank intends to complete the entire work as covered in the scope of this tender with in a period as mentioned in special conditions of the Contract, after the letter of intent is issued, I /we agree to complete the works within the said period. As required by you, I / we are returning herewith the documents (in single)duly signed by us at each page in token of our acceptance of the provisions in the documents. Seal: I / we agree to enter into and execute the necessary contract documents as required by you. Signature, with Name & Full Address: