Position Title: / Chair – AuctionCommittee / Reports to: / Executive Board - Chairman
Communicate to: Executive Board, Board, Meeting Planning Chair, Social Media Chair, Program Chair and Communication Chair
Job Purpose:
  1. Solicit Auction donations to benefit OVBTA Silent Auction Event.
  2. Report all updates to the Board at each Board meeting/conference call.
  3. Coordinate with Sponsorship Chair items for meeting drawings to benefit PAC.
  4. Coordinate the Annual Silent Auction Event
  5. Manage all aspects of the Bidding for Good Auction tool.

Job Duties:
Duties:
  1. Solicit auction items - Explain to donors the benefits of exposure through the auction site and how their donation supports the goals of OVBTA.
  2. Manage auction items - Accept all donations items either monetary, service or products. As auction items are received, update the auction site with item descriptions along with item pictures and the logo of the donating organization. (Provide a secure location to store items.)
  3. Maintain auction website - Respond to inquiries regarding item listings and modify descriptions as needed.
  1. Manage the auction – Assuming the traditional annual auction format is maintained, ensure that meeting space has the appropriate band width and monitors for attendees to participate in an online format.
  1. Manage distribution – Once payment is received, mail awarded items in a timely manner.
  1. Reporting – Provide updates to the Board regarding item solicitation and final revenue received. Report to Treasurer all funds for income purposes.
  1. PAC Drawings - Jointly work with Sponsorship Chair to conduct PAC drawings at each meeting.
  1. Maintain a log of all donations and the value of such.
  2. For drawings, record the value received from the drawing for reporting purposes.
  3. Final log is to be distributed to the Treasurer and deliver funds collected delivered to the Executive Board ChairmanFor delivery to the GBTA/PAC designee.
  4. Report after each meeting PAC funds collect to the Executive Board Chair and the Executive Board (President, Vice President, Treasurer, Secretary) and report to the entire Board at following quarterly Board meeting
  1. Acknowledgement - Ensure that all donation sponsors receive their proper acknowledgements.. This includes printed materials, website, and recognition at the meeting.
  1. Prepare and coordinate the Auction promotional materials (PowerPoint presentation) to be provided to the donors

Qualifications:
Member in good standing and attendance at a minimum of 75% of the meetings/conference calls during the year.
Last Updated By: / Wini Cloran / Date/Time: / 08/30/16

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