/ ACQUITTAL
(Of an Advance)

This form is to be forwarded to the relevant School/Faculty/Unit for checking and processing by the Authorising Officer they will forward to Accounts Payable (email: )

DATE: EMPLOYEE / STUDENT NUMBER:

EMPLOYEE / STUDENT NAME:

CONTACT NUMBER: (compulsory)

EMAIL ADDRESS: (compulsory)

Note: INSERT APPLICABLE TAX CODE AS PER BELOW EXPLANATIONS
ENTER ORIGINAL AMOUNT ADVANCED
Entity / Cost Centre / Project / Natural Account / Tax Code / Amount (GST inclusive, if applicable)
OR ADDITIONAL FUNDS REQUIRED
OR SURPLUS FUNDS PAID BACK TO CASHIERS
2 / 0 / 9 / 9 / N/A
TOTAL EXPENSES / $ -
C = GST / Z = ZERO TAX / NA = NOT APPLIC

I certify that the above expenditure details are correct, I have checked supporting documentation and all expenditure was for University business and (where applicable) complies with Grant conditions.

***CASH RECEIPT NUMBER: Surplus funds returned to Cashiers Office (Ground Floor, Registry Bldg)

Refunds to cashiers MUST be refunded to account code “2099” and tax code as “NA”

______

REQUESTOR (PRINT)SIGNATURE (Email authorisation accepted)

AUTHORISATION:

______

SUPERVISOR (PRINT)SIGNATURE (Email authorisation accepted)

______

AUTHORISED DELEGATE (PRINT)SIGNATURE (Email authorisation accepted)

Guide to the Financial Services Forms.

These forms are available atand can be emailed tofor processing.

An email direct from the delegated approver will be accepted as authorisation in lieu of a signature.

Signed paper copies will be accepted and scanned but not retained by the Accounts Department, all receipts and back up documentation should be retained by the faculty or division for audit purposes.

The forms are designed for electronic scanning and the format should not be altered.

Pressing F11 will allow you to move between fields.

Double Click on the excel box to enter account codes and amount information.

Payment Requisition

  1. This form is used to reimburse Students and external consultants and other who require payment by the University other than Staff members.
  2. Payments can be made:
  3. by cheque - provide a mailing address
  4. by EFT – provide bank account details and email address,
  5. EFT payments to students must have bank details provided by a email from the student or by the student presenting an ID Card for verification.
  6. If the payment is over $75.00 and the payee is an external entity who has no ABN, this request must be accompanied by a Statement by Supplier form available from

Staff Requisitions

All Payments to staff are made by electronic funds transfer (EFT) direct to the main bank account recorded on Human Resources system.

Advance Requisition

  1. For use by staff and students to request a payment in advance when travelling on University business.
  2. Advances must be acquitted within 14days of return, failure to do so will jeopardize further payments.
  3. Refund of unspent advances must be paid to the Cashiers office on tax code NA to expense account 2099.
  4. A Travel diary must e completed for all overseas travel and if travel is within Australia for 6 nights or more and includes a private component.

Staff Expense Requisition

  1. Funds spent in excess of the original advance should be recovered by completing a Staff Expense Requisition.
  2. For reimbursement of expenses paid when on authorised University business.

Request for an Unacquitted Per Diem

  1. To be used in relation to International travel only, for meals and incidental costs incurred while on University business.
  2. Not to be used when a University purchasing card has been used for payment.
  3. Must be authorised by Major Cost Centre.
  4. 5.34% Payroll Tax is applicable on these payments