Minutes of Meeting
A meeting with regard to purchase of “Uniform Articles” was held on 13.01.2017 in this office under the chairmanship of SSP/Railways, Multan, which was attended by the following:-
i. Mr. Amjad Manzoor DSP/A, Multan.
ii. Mr. Faiz Rasool HC/OS Police.
iii. Mr. Fayyaz Ahmad Khan Line Officer.
iv. Mr. Muhammad Yaqoob MHC/289 (Moharrir Clothing)
2. During meeting, Mr. Faiz Rasool, Head Clerk/OS informed the participated that during current fiscal year-2016-17, Funds to the tune of Rs.1.200 Million have been allocated under Head-A03906 (Uniform & Protective clothing), out of which Funds to the tune of Rs.0.124 Million have already been spent in the month of Septmeber-16 to clear the pending liabilities of uniform articles, which was purchased in the last financial year-2015-16; hence rest of fund amounting 1.076 million are available under the said Head, which requires for its utilization. For this purpose, a purchase plan of the following uniform articles has been prepared, as per details given below:-
S # / UNIFORM ARTICLES / NO. OF STAFF ENTITLED / QUANTITY / APPROXI-MATELY RATE / AMOUNT1. / Jersey Black / 320 / 320 (Nos.) / 750/- / 240000/-
2. / Cloth for Shirt Black / 637 / 1275 (Mtr.) / 290/- / 369750
3. / Cloth for Pent Khaki / 637 / 955 (Mtr.) / 370/- / 353350/-
4. / Cloth for Commando Uniform / 50 / 250 (Mtr.) / 450/- / 112500
Total / 1075600/-
2. All the participants examined the above plan and decided that due to allocation of paucity of fund by the CPO-PRP, Lahore, at-least one uniform may be provided to each entitled PRP staff. Hence, the Purchase Committee unanimously approved the above plan and further recommended to ensure distribute the Uniform Articles as mentioned in the above table amongst the PRP staff after procurement of tender.
Amjad ManzoorDSRP/A / Faiz Rasool
Head Clerk/OS / Fayyaz Ahmed Khan
Line Officer / Muhammad Yaqoob
Moharrir Clothing
Approved
[Muhammad Hassan Raza Khan]PSP
SSP/Pakistan Railways Multan
PURCHASE PLAN.
After completing all codel formalities as well as before placing purchase order to the concerned contractors for supply of following “Uniform Articles” to the PRP Staff, the minutes of the Tender Committee comprising of SP, DTO, DAO and Director Vigilance of Multan Division alongwith approved samples were sent to IG/PRP, CPO, Lahore vide this office letter No. 240-S/PRP/UT/16-17/5541, dated 22.03.2017 for its final approval upon which the competent authority has only approved sample of Cloth for Commando Uniform whereas the others items i.e Jersy Black, Cloth of Shirts and Cloth for Trouser have been turned down due reason that “Uniform is being changed according to the pattern of Punjab Police. Hence, these items cannot be approved. However, allocated funds can be used on purchase of other desirable uniform articles to avoid the lapse of the same after observing all the legal/codal formalities”
2. Due to above reason, a meeting with regard to purchase of “Uniform Articles” is again held on .04.2017 in this office under the chairmanship of SSP/Railways, Multan, which was attended by the following:-
i. Mr. Amjad Manzoor DSP/A, Multan.
ii. Mr. Faiz Rasool HC/OS Police.
iii. Mr. Muhammad Siddique Line Officer.
iv. Mr. Muhammad Yaqoob MHC/289 (Moharrir Clothing)
2. During meeting, Mr. Faiz Rasool, Head Clerk/OS informed the participated that during current fiscal year-2016-17, Funds to the tune of Rs.1.200 Million have been allocated under Head-A03906 (Uniform & Protective clothing), out of which Funds to the tune of Rs.0.124 Million have already been expended on account of clearance of pending liabilities for the year 2015-16 whereas fund to the tune of Rs. 0.042 million will be utilized in purchase of “Niwar” for official Iron Cots of PRP Multan Division; hence rest of fund amounting 1.034 million are available under the said Head, which requires for its utilization. For this purpose, a purchase plan of the following uniform articles has been prepared, as per details given below:-
S # / UNIFORM ARTICLES / NO. OF STAFF ENTITLED / QUANTITY / APPROXI-MATELY RATE / AMOUNT1. / Boot for Upper Subordinates / 50 / 50 (Nos.) / 2000/- / 100,000/-
2. / Boot for Lower Subordinates / 300 / 300 (Nos.) / 1200/- / 360,000/-
3. / Chappal for Lower Subordinates / 500 / 500 (Nos.) / 800/- / 400,000/-
4. / Socks Woolen (2 Pair for each) / 690 / 1380 (pair) / 100/- / 138,000/-
Total / 1075600/-
2. All the participants examined the above plan and decided that due to allocation of paucity of fund by the CPO-PRP, Lahore, at-least one Boot/Chappal & 02 Pair of Socks may be provided to each entitled PRP staff. Hence, the Purchase Committee unanimously approved the above plan and further recommended to ensure distribute the Uniform Articles as mentioned in the above table amongst the PRP staff after procurement of tender.
Amjad ManzoorDSRP/A / Faiz Rasool
Head Clerk/OS / Fayyaz Ahmed Khan
Line Officer / Muhammad Yaqoob
Moharrir Clothing
Approved
[Muhammad Hassan Raza Khan]PSP
SSP/Pakistan Railways Multan
PP-I Case No.240-S/U.T/2016-17
It is submitted that during current fiscal year-2016-17, Funds to the tune of Rs.1.200 Million have been allocated under Head-A03906 (Uniform & Protective clothing), out of which Funds to the tune of Rs.0.124 Million have already been booked in the month of July-16 to clear the pending liabilities of uniform articles, which was purchased in the last financial year-2015-16; hence rest of fund amounting Rs.1.076 Million are available under the said Head, which requires for its utilization. For this purpose, a purchase plan of the following uniform articles has been prepared, as per details given below and the same has been approved by the competent authority i.e. SSP/Railways, Multan on the recommendations of committee: -
S # / UNIFORM ARTICLES / NO. OF STAFF ENTITLED / QUANTITY / APPROXI-MATELY RATE / AMOUNT1. / Jersey Black / 320 / 320 (Nos.) / 750/- / 240000/-
2. / Cloth for Shirt Black / 637 / 1275 (Mtr.) / 290/- / 369750
3. / Cloth for Pent Khaki / 637 / 955 (Mtr.) / 370/- / 353350/-
4. / Cloth for Commando Uniform / 50 / 250 (Mtr.) / 450/- / 112500
Total / 1075600/-
2. It is pointed out that Funds to the tune of Rs.1.076 Million are available for purchase of the above mentioned uniform articles.
3. May approach the D.S/P.R, Multan to accord Administrative Approval for floating of Tender, amounting to Rs.1075600/- for purchase of the above mentioned Uniform articles of otherwise, please.
4. SSP/Rlys: MUL O.S/Police
5. D.S/P.R, MUL
/ OFFICE OF THE SUPERINTENDENTPAKISTAN RAILWAYS POLICE
M U L T A N
Sealed Tenders are invited by the Superintendent of Police, Pakistan Railways, Multan Division for the procurement of under noted Uniform Articles as per samples is office: -
S # / DESCRIPTION / UNIT / QUANTITY1. / Cloth Black for Commando / Meter / 480
2. / Beret Cap for Commando / Number / 96
3. / Black Belt for Commando / Number / 96
4. / Long Boot for Commando / Pair / 96
5. / Upper for Commando / Number / 96
6. / Socks for Commando / Pair / 192
7. / Cloth Black for Shirt / Meter / 1412
8. / Cloth Khaki for Trouser / Meter / 723
9. / Jersey Black / Number / 320
Tender Form can be purchased from the office of Senior Superintendent of Police, Pakistan Railways, Multan for non-refundable Amount of Rs.500/- per set within Fifteen Days from publication of this advertisement (04.12.2017 to 18.12.2017) on submission of written request on Letter Pad of Firm with copies of CNIC, NTN and GST Number of Proprietor. The Tenderer should deposit 2% Earnest Money from any Scheduled Bank in favour of Divisional Accounts Officer, Pakistan Railways, Multan and attach with the Tender Form. The Earnest Money should be worked out on the prices inclusive all taxes.
Tender Form complete in all respects alongwith samples be deposited/dropped in Tender Box in the office of Divisional Accounts Officer, Pakistan Railways, Multan by 12.00 hours on 20.12.2017 which will be opened in presence of Tenderers on the same date at 12.30 P.M.
Note: - This Tender Notice is also available on PPRA website (www.ppra.org.pk).
(Muhammad Hassan Raza Khan) PSP
Superintendent of Police
Pakistan Railways Multan
No.240-S/PRP/UT/2017-18/ Dated /11/2017
Copy to:-
1. The Deputy Director-III (PPRA), Public Procurement Regularity Authority (Cabinet Division), Government of Pakistan, F.B.C. Building, Sector G-5/2, Islamabad with the request to display the Tender Notice on PPRA Web site.
2. Directorate of Information Technology, Pakistan Railways Headquarters Office, Lahore with the request to display the Tender Notice on Railway Web site i.e. (www.pakrail.com) and PPRA website (www.ppra.org.pk)
3. AIG/Admn: Pakistan Railways Police, CPO, Lahore for kind information, please.
4. All Superintendent of Police, Pakistan Railways for displaying it on the Notice Board.
5. The Divisional Superintendent, Pakistan Railways, Multan.
6. The Divisional Accounts Officer, Pakistan Railways, Multan.
7. Line Officer, Laeeq Police Line, Multan.
Price Rs.500/-
(Non-Refundable)
SUPERINTENDENT OF POLICE
PAKISTAN RAILWAYS MULTAN
Tender No.240-S/1-PRP/2016-17 _____ .
Name & Address of Contractor: .
. .
Sales Tax & NTN Nos: .
Phone No: .
1. Sealed Tenders are invited by the Superintendent of Police, Pakistan Railways, Multan Division for purchase of Uniform Articles as Appendix enclosed.
2. The Tender shall be deposited/submitted on the prescribed Form.
3. Tenders must be submitted on the prescribed Form which can be obtained from the Office of Superintendent of Police, Pakistan Railways Multan from 16.02.2017 to 02.03.2017 during office hours i.e 08:00 to 15:00 hours on non-refundable payment of Rs.500/-.
4. Tender will be opened in public on 04.03.2017 at 12.30 P.M in the Office of Divisional Accounts Officer, Pakistan Railways, Multan in presence of Contractors or their authorized representatives if they like to be present at that time.
5. The Tenderer are required to deposit 2% earnest money of tendered rates Call Deposit must accompany the Tender, without which the Tender will not be entertained. The Tenderer are required to quote rates including GST & Income Tax in proper column in words as well as in figures.
6. The Tender shall be received no late that the time stated in the Tender.
7. The Competent Authority will reserve the rights to reject the Tender without assigning any reason and does not bound himself to accept the lowest or to accept any Tender in whole or in part.
8. The Contractor whose Tender is accepted will have to supply the material/complete the work within 15 days from the receipt of sale order. The material will be accepted strictly according to the specifications and samples received alongwith the Tender.
9. No claim for higher rates will be entertained on the ground of risen prices on account of any cause which may occur during the occurrence of the contract.
10. The Contractor must quote minimum rate after the opening of Tender will disqualify a Contractor or a contract under consideration.
11. The Competent Authority will have the right to increase or decrease the quantity to supply as and when desired.
12. The Contractor will have to supply the material at Multan at his own cost.
13. The Tenderer must produce the samples of each item (Tag/Card of firm must be attached) for which he has quoted/mentioned in Appendix “A” on 04.03.2017 at 12.30 hour at the time of opening of Tenders. The rates quoted in the Tender without producing sample at the time of opening of Tender will not be accepted.
14. No letter or telegram about any Tender shall be entertained or considered after receipt of the Tender.
15. The earnest money of un-successful Tenderer shall be returned to them as soon as the Tender has been finalized.
Continued P # 2
Page # 2
16. The successful Contractors are required to deposit an amount of 5% of the Total Amount (i.e Rs.10,00,000/-) in advance as security Call Deposit as without the same, Purchase Order will not be issued. The said amount will be returned after receipt of satisfaction supply of material.
17. The Samples will be provided by the Contractors, will not be returned.
18. The Tender will be finalized after final inspection of Samples of Uniform Articles by the DIG/IG, PRP. Lahore
19. The successful Contractor will have to submit Registration Certificate with Sales Tax Department and quote their Sales Tax Registration Number only against the prescribed Sales Tax Invoice showing amount of Sale Tax i.e on supply of Taxable goods in person making deduction of advance Tax etc.
Superintendent of Police
Pakistan Railways Multan
No.240-S/2-PRP/UT/2016-17 Dated / /2017
Forwarded to the Divisional Accounts officer, Pakistan Railways, Multan. The Divisional Pay Master, Multan.
I, We ______
carrying the business at ______hereby agreed for supply the required Uniform Articles mentioned in the Tender Form at the rates quoted be me/us on the forms and conditions given therein.
1. / Jersey Black / Number / 320 Nos. / Rs.
2. / Cloth for Shirt Black / Meter / 1275 Mtrs: / Rs.
3. / Cloth for Pent Khaki / Meter / 955 Mtrs: / Rs.
4. / Cloth for Commando Uniform Black / Number / 250 Mtrs: / Rs.
Contractor Signature
PP-II Case No.240-/PRP/UT/2016-17
Ref:- Orders/Noting at PP-I
1. It is submitted that a Tender Notice has been up loaded for purchase of the under noted Uniform Articles for PRP Staff of Multan Division: -
S # / DESCRIPTION / UNIT / QUANTITY1. / Jersey Black / Number / 320
2. / Cloth for Shirt Black / Meter / 1275
3. / Cloth for Pent Khaki / Meter / 955
4. / Cloth for Commando Uniform / Meter / 250
2 In this connection, Tender will be opened in the office of D.A.O/P.R, Multan on 15.02.2017 at 12:00 hours.
3. It is therefore, requested that Tender Committee may kindly be constituted for the purpose, please.