Management by Objectives Table

Management By Objectives Table

Objective # 1:
Activities / Responsible Staff / Time Line / Evaluation Indicators

Project Status Based on Management By Objectives Table (status column added)

Objective # 1:
Activities / Responsible Staff / Time Line / Status / Evaluation Indicators

Program Implementation Reporting (legend for reporting)

In the Tables below, we indicated the status of each activity conducted to fulfill the objectives of the project. Included were the objectives, activities, time line, date of completion or anticipated completion, status and evaluation indicator. In the status column, status was summarized by a number 1, 2, or 3.

•Status Level 1 means the activity was fully implemented or completed, had achieved the hoped for level of success, and that the evaluation indicator was on file.

•Status Level 2 means the activity was ongoing or it was started and had not yet reached the hoped for level of success.

•Status Level 3 indicates the activity was not initiated.

Another Example (with modified format):

Goal:
Objective 1:
Activity / Time Line / Status / Responsible Staff
1.1 (Example: Hire project staff.) / Upon funding / 1 / Administration
1.2
1.3
1.4
1.5

Evaluation of Objectives Table

Objective # / Methods for Evaluating Objective
1.
2.
3.
4.

Quality of Key Personnel: (use for reporting personnel qualifications)

(1) Position: Program Director 1 FTE / (2) Person:
(3) Duties and responsibilities relating to the project:
(4) Qualifications required for position:
(5) Qualifications of :
(1) Position: / (2) Person:
(3) Duties and responsibilities relating to the project:
(4) Qualifications required for position:
(5) Qualifications of :
(1) Position: / (2) Person:
(3) Duties and responsibilities relating to the project:
(4) Qualifications required for position:
(5) Qualifications of :
(1) Position: / (2) Person:
(3) Duties and responsibilities relating to the project:
(4) Qualifications required for position:
(5) Qualifications of :

Adequacy of Resources and Organizational Capacity

RESOURCE / USE / TIME PER WEEK

Budget Reporting Formats

Detailed Budget Breakdown and Narrative Justification -

Personnel / Function / Year 1 / Year 2
Personnel Sub-Total
Fringe Benefits @ 17%
Personnel and Fringe Sub-Total
Training / Consultants / Function
Training / Consulting Sub-total
Materials / Function
Materials Sub-total
Total Direct Cost
GRAND TOTAL

Detailed Budget Breakdown and Narrative Justification - (Blank Five Year Template)

Personnel / Function / Year 1 / Year 2 / Year 3 / Year 4 / Year 5
Personnel Sub-Total
Fringe Benefits @ 17%
Personnel and Fringe Sub-Total
Training / Consultants / Function
Training / Consulting Sub-total
Materials / Function
Materials Sub-total
Total Direct Cost
GRAND TOTAL

Detailed Budget Breakdown and Narrative Justification - Example: 21st Century Learning Center Grant 4/5/2004

Personnel / Function / Year 1 / Year 2 / Year 3 / Year 4 / Year 5
Project Director
.5 FTE / Coordinates all activities conducted in the project, refines (with Indian parents’ and teachers’ input) time lines and objectives, oversees all project operations and activities, conducts formative evaluation on quarterly basis to allow for responsive modifications, develops partnerships, materials, presentations and training for after-school service providers as required. / 20,890 / 22,539 / 13,800 / 22,539 / 22,539
Project Data Management Specialist
.33 FTE / Conducts data entry and data management to monitor formative and summative progress, prepares informative materials for publication (in-house), provides layout and other graphic enhancements of documents, supports smooth management of the project. / 7,680 / 7,680 / 7,680 / 7,680 / 7,680
Technology Integration Support Specialist .20 FTE / Provides training and technical support allowing after and summer school service providers and teachers to apply instructional technology to support teaching and learning. Assures that technology can be applied as a tool to enhance learning seamlessly, without interruption from system problems and operator error. / 11,569 / 12,427 / 22,732 / 12,427 / 12,427
Reading Specialist Trainees (4 extended day stipends) / Early primary students struggling with reading will receive after school Reading Recovery by four staff Reading Recovery Trainees as a means of extending the instructional day and the numbers who can be served per program year. These lessons will occur after school, before school and in some cases during teacher preparation time. Parent involvement will be required for student participation. Compensation will be based on a stipend of $100 per week of service provided (estimated at 30 weeks) and participation in the after school training program. / 8,800 / 14,400 / 15,564 / 13,300 / 13,300
After-School Certified Tutors (part-time) / Provide 4 hours of tutoring per day with a minimum of two tutors serving students in the critical hour after school. Tutors will be available four days per week Monday - Thursday, from 3:30 to 7:00, for 140 days per year at grades 7-12 and 117 days per year at grades 1-6. They will be available for parents and community members as well as former drop outs for both GED and vocational training support from 4:30 to 7:00. / 0 / 20,274 / 23,315 / 20,274 / 20,274
Reading Recovery Teacher Leader / During the first year of the program, a Reading Recovery Teacher Leader will be contracted to provide a year long course leading to proficiency for elementary teachers in providing one-on-one and small group reading instruction. The course will take place after school one day per week and will involve direct clinical observation of children and their teachers in training during the after school primary program. Continuing support will be contracted in years 2,3,4 and 5 allowing for a monthly clinical observation to extend teachers skills. / 7,500 / 12,000 / 0 / 0 / 0
Summer Programs Instructors/Coordinator(s) (5 x 6 weeks) / Five teachers with program specific expertise will be contracted to develop, coordinate, advertise, recruit student participants, implement and evaluate a unique series of summer enrichment programs targeted to the projects objectives and the needs of Arlee students. Each will be contracted at a rate of $1,000 per week to deliver the six week program, but their extended duties related to summer programs will begin in February and end upon evaluation the following September. The average daily compensation is estimated at less than $135 per day. / 30,000 / 30,000 / 36,300 / 30,000 / 30,000
Personnel Sub-Total
Fringe Benefits @ 17% / Provides for insurance at current rate of $3,840 per employee, workers compensation, and a small portion of the retirement and FICA match prorated for each employee. The district will match to achieve the district standard benefit package. / 12,020 / 12,020 / 12,020 / 12,020
Personnel and Fringe Sub-Total / 98,459 / 131,340 / 119,391 / 118,240 / 118,240
Training / Consultants / Function
Conferences / Training Institutes / Three critical training opportunities will require travel. 1) Travel for project director to D.C. including airfare @ 650, lodging @ 150 per night for 4 nights = 600, per diem @ 50 per day for 5 days = 250, Total=1,500. 2) Travel for 3 project staff to regional training (Portland rates) including airfare @ 547 X 3 =1,641, lodging @ 93 per night for 3 nights X 3 people = 837, per diem @ 50 per day for 4 days X 3 people = 600, Total=3,078. Travel for 3 project staff to in state training (Helena rates) including mileage for 1 vehicle = 84, lodging @ 38 per night for 3 nights X 3 people = 342, per diem @ 23 per day for 4 days X 3 people = 276, Total= 702. / 2,769 / 1,780 / 1,780 / 1,780 / 1,780
Authors and Artists in Residence/
On-site workshops/Extended Study Programs / Authors and artists in residence will be contracted through qualified service providers to act as mentors and build after and summer school program participation. This component will be co-curriculular with residence serving for one hour in classrooms starting at 2:30, then extending the school day for learners in the after school academic enrichment program. / 20,932 / 13,161 / 18,087 / 20,932 / 20,932
Local Summer Institute for Parents and Teachers / Up to 20 parents and teachers will be invited to attend four days of professional development designed annually around topics directly related to the success of the project and academic success of Indian students. The work sessions (versus workshops) will be developed to engage parents and teachers together in the development of improved curriculum, conducting quality assessment of student growth and identifying areas of success or failure related to the project. Each participant will receive a $100 per day honorarium to compensate for lost wages, travel and child care costs. / 11,000 / 4,000 / 6,000 / 6,000 / 6,000
Summer Program Field Trips and Guest Speakers / Student field trips including trips to area college campuses will be provided during the Summer Leadership Academy and the Summer College Prep Camp along with guest speakers addressing motivational topics related to the summer programs. One trip per week is planned for each of six weeks at an estimated cost of $249 per trip. Guest speakers will be offered a modest $100 per day honorarium as all are likely to incur travel expenses. / 2,094 / 1,094 / 1,094 / 1,094 / 1,094
Summer Leadership Academy Student Stipends / Provides $200 stipend per middle school and high school students enrolled in the selective Summer Leadership Academy to off set lost summer wages and provide incentive for perfect attendance. Stipends will be prorated for any missed days of the summer program. / 4,000 / 4,000 / 4,000 / 4,000 / 4,000
External Evaluation Team / Three highly qualified individuals will be contracted to work as a team along with the project director and district superintendent during a reflective retreat sponsored by the district to examine data, implementation processes and products from the project and verify the accuracy of outcomes. The 48 hour retreat will be scheduled each October allowing for formative feedback from the evaluation team leading to refinement of the program. Each team member will be asked to provide a reflective report summarizing their recommendations for inclusion in the final report. / 0 / 0 / 3,000 / 3,000 / 3,000
Training / Consulting Sub-total / 40,795 / 24,035 / 33,961 / 36,806 / 36,806
Materials / Function
Hardware / Hardware for use in after school programs designed to run instructional courseware (reading readiness and phonemic awareness at early elementary, PLATO and/or Lightspan at 3rd - 12th levels) and provide student access to various productivity tools (12 units or 4 per lab in Year1 and 6 units or 2 per lab in Years 2,3, 4 and 5). Estimated cost per unit is $982. / 11,784 / 5,892 / 5,892 / 5,892 / 5,892
Software / Instructional courseware developed for all levels from pre school to pre college. Productivity tools including word processing and advanced graphics and design software to implement computer assisted instruction. Estimated cost of $576 per unit for 12 year1 and 6 years 2, 3, 4, 5. / 6,912 / 3,456 / 3,456 / 3,456 / 3,456
After School Nutrition Program / Provides a healthful after school snack for all students participating in the after school program. Cost per student of .30 to .70 cents per day for up to 140 days. Estimated average cost of .50 per student X 40 students X 140. / 1,800 / 1,800 / 1,800 / 1,800 / 1,800
Supplies / Paper, photocopying, minor office supplies and topical notebooks required for training and institute organization. / 250 / 250 / 250 / 250 / 250
Reference Books / Y1, 2 Reading Recovery Book sets at $2,000 each. Various Reading Recovery texts for trainees. Enhance staff reference shelf with current titles related to after school support, resilience, early childhood education, drop out prevention, college preparation, cultural identify and exemplary models serving Indian children. / 5,000 / 0 / 250 / 250 / 250
Materials Sub-total / 25,746 / 11,398 / 11,648 / 11,648 / 11,648
Total Direct Cost / (At the recommendation of the Superintendent, the district will not charge indirect costs.)
GRAND TOTAL / 165,000 / 165,000 / 165,000 / 165,000 / 165,000