KAMLA NEHRU PUBLIC SCHOOL
SCHOOL NAME
INDIA
COUNTRY
ANNUAL REPORT
An update on our business this year
Written by Kamaksha, Riya, Mayank, Abza, Sanya, Tanisha, Bhoomi, Gurtej, Mayank Gupta
ms. Sharda
LEAD TEACHER
Created as part of the School Enterprise Challenge Awards Programme – Silver Level
Section A: Executive SummaryBusiness Name / Pro Planet
Business Activity / Manufacturing and selling of :
● Recycled cloth bags, small kits
● School uniform scarves for students and staff
● Traditional healthy snacks (eatables using baked wheat and Jaggery, maize, grams, and soya)
Main product / service / ● Recycled cloth bags, small kits
● School uniform scarves for students and staff
● Traditional healthy snacks (eatables using baked wheat and Jaggery, maize, grams, and soya)
Our school business social media (Facebook page, blog, Twitter account etc.) / Blog : http://proplanetknps.wordpress.com/
School Website: http://kamlanehrupublicschool.com/british-council-school-enterprise/
Number of students involved in business implementation activities (including writing this Annual Report) / Boys 08 / Girls 08 / Total 16
Number of students in whole school / Boys 661 / Girls 527 / Total 1188
Number of parents involved in our school business / 6
Financial Summary
Estimated (figures copied from Business Plan) / Actual
Our local currency ( Rs.) / US Dollars ($) / Our local currency ( ) / US Dollars ($)
Period of time budgeted for & actually covered: / 4 Months / 4 Months
Total Income: / 44690 / $697 / 37860 / $582
Total Direct Costs: / 27,294 / $426 / 10228 / $157
Gross Profit: / 17396 / $271 / Rs. 27632 / $425
Total Indirect Costs: / 3500 / $55 / Rs. 2000 / $31
Net Profit: / 13896 / $216 / Rs. 25632 / $394
Section B: Running Our Business
1. Here is a summary of what we did to run our business (including activities carried out to launch the business, if we started a different one this year):
· New business team has been developed. It has 16 members and all these are students of Grade 7.
· School Enterprise Challenge has been launched in the morning assembly. On that day special announcements were made. The new products were introduced to all the students of Grade Nur-12.
· On 29th July 2017 the School Enterprise Challenge 2017 was inaugurated by the Deputy Commissioner. 25 members of Environment Club and Eminent citizens of Phagwara were invited for the inauguration ceremony. An event of Van Mahotsava was also observed during this inauguration.
· Sale Counter was put up on every Parent Teachers Meet, morning assembly time and recess.
· Recycled cloth was used as raw material for manufacturing of cloth bags was given to the village ladies for stitching the bags. Manufactured bags were then painted by the school students during the zero periods.
· Promotion and marketing of business- social media, print media.
2. Here is a description of the different departments we worked in and how often we all rotated roles:
· “Initially I was handling marketing team and then my team members suggested to have a hands on with the sales department as they felt that I am good at convincing people to buy our goods”. It was a great experience when I rotated my role. I felt I am very important member of the team – (Miss Sanya- Marketing Team)
· Miss Riya from Production team says, I had to collaborate off and on with the Accounts team to update them with the purchases made and expenses incurred. This led to changing of my role for being a member of Accounts team for about a week, as one member of the Accounts team was unwell.
· “I felt I tasted all the departments being the Director of the Pro Planet- School Enterprise Challenge 2017, sometime it was a challenge and sometimes it was easy to adapt to the various departments”- ( Miss Kamaksha- Director)
Section C: Management & Use of Profits
3. a) Here is an explanation of how we formed our Business Management Committee:
· The School Enterprise Challenge pass on to the new group of students every year, resulting in forming of a new team, giving birth to new ideas, which result in providing impetus to the School Enterprise.
· We were initially 45 in number who volunteered to participate in the School Enterprise Challenge.
· On the basis of pitching and manufacturing & selling of Prototypes we competed to form the School Enterprise team.
· 16 member team emerged as the winner.
· Then we started team reviews.
· Business Management Committee was formed by the Lead Teacher- Ms. Sharda.
· The logo of Pro Planet- School Enterprise Challenge was designed as the team logo. However the prototypes were reviewed.
b) These are the members of our Business Management Committee:
Name / Status (teacher/student/parent etc.)
Ms. Sharda / Lead Teacher
Ms. Gursharan Kaur / In charge Purchase Team -Teacher
Miss. Kamaksha / Director -Student
Master Mayank Gupta / I.T Team-Student
Miss Sanya / Marketing Team-Student
Miss Riya / Production Team-Student
Miss Nitya / Accounting Team-Student
Miss Abza Dorbala / Sales Team-Student
c) And this is a record of the meetings our Business Management Committee held:
Date / Number of attendees / Main subject(s) discussed / Signed off by Teacher In charge?
(Yes/No)
15th April 2017 / 45 / Planning of on our business for this year / Yes
1st May 2017 / 30 / Formation of teams / Yes
15th May 2017 / 16 / Plans for market Survey, Business Idea / Yes
20th July 2017 / 16 / Launching of Business / No
8th August 2017 / 16 / Planning Special offer for Independence day celebrations / Yes
30th August 2017 / 16 / Monitoring the record keeping by all the departments / Yes
1st October 2017 / 16 / Planning of product design for Upcoming Annual Sports Meet and Annual Function / yes
15th October 2017 / 16 / Checking the status of all departments / Yes
30thOctober 2017 / 16 / How to meet the planned targets by giving offers / Yes
15th November 2017 / 15 / Planning strategy for filling Business final Report Template / yes
16th November 2017-30th November 2017 daily during zero periods for 45 mins. / 7 / Filling final Report Template / No
4. Here is an explanation of what we decided to spend our profits on and how we came to that decision:
· We have earned Rs. 25632 profit in the year 2017.
· We will spend 50% of our profits in funding and organizing competitions and workshops.
· The remaining 50% will be reinvested in the expansion of the Business.
We, the Business Management Committee, confirm that we agreed democratically how the profits would be spent. Signed by Business Management Committee:
Section D: Achievements, Challenges and Solutions
5. These are the 3 most important things we learned and how these learnings are helping us outside of the business:
1. We had planned to produce Traditional Hand fans, which were very popular last year. But unfortunately this year we felt that the demand for Traditional Hand fans was not at all encouraging. We came up with innovative idea to introduce Gloves and Mufflers in place of hand fans to match up with the estimated profits.Team thought Critically and came up with out of the box solution. We learnt to analyse the situational demand and supply.2. Used Jeans’ cloth is collected from the larger community including students, parents and educators for making bags. Usage of Cloth Bag (Jeans) is being promoted to create awareness about Sustainable Development Goal 13 (Protect the Planet) and 15 (Life On Land) as they are biodegradable. Concept of “Reduce Recycle and Reuse” is our mantra. Bags and Pouches of recycled cloth was made. Stitching was outsourced. We learnt to promote goal no 11 Sustainable Cities and Communities.
3. We had putup stalls at various locations to involve larger community. Due to digitalization people wanted to use cashless money. Based on the situation we had to embrace online Payment App, such as ‘Paytm’ So we learnt to teamup in times of crisis and be flexible.
5. Here is a quote from each head of department explaining the biggest challenge he/she faced when planning/setting up/running our business and the solution(s) we found to overcome them:
Department / Name of student head of department / Main challenge faced (quote) / Solution(s) (quote)
Marketing / Sanya / Challenge was how to put up the sales counter of School Enterprise Challenge in the city market. / Deepanshu’s parents volunteered to support this team. School Enterprise Stall was put up in the busy city Market was talk of the town.
Production / Riya / The biggest challenge faced by the production team was to stick to the business plan. However, meeting stiff targets and meeting the quality standards, made it very tough for the production team to carry on with estimated time. / The production team had put lot of extra efforts to make the product available for sale, so much so that they were investing their lunch break, 2nd and 4th Saturday which are not working days for their classmates still all this posed a challenge in the production.
Accounting / Nitya / Handling accounts books for me was the biggest challenge. / I requested my father who is a businessman to help me in maintaining the Accounts books.
Sales / Abza Dorbala / To meet the sale of estimated target / We specifically plan those events in our sports meet and annual function where products of school enterprise could be used as prop, so that would maximise the sales.
Section E: Sustainability & Business Development
6. Our business is sustainable and has a positive impact on the environment and our community because:
· We are already manufacturing school scarves for the last 5 years. The business of school uniform scarves is sustainable as it is worn by all the girl students of the school.
· Since snacks prepared in school campus in 2014 were very popular we plan to continue preparing traditional snacks popcorns and baked wheat coated with jaggery we also sold baked peanuts, grams and some variety of chickies of sugar and jaggery.
· We are already manufacturing the cloth bags made of new/recycled cloth bags with environment friendly messages on it. Collection of Innovative cloth bags with altogether new environment friendly messages which focus on SDGs no 11,13,14,15 was planned.
· Business is open to the local community and is now a community talk. The business stalls setup during the Annual function, environment fair and Parent teacher meeting. Appreciation received from the community shows social sustainability.
7. Our school business has definite potential to carry on running sustainably for at least the next year. Here is our clear and realistic action plan for how we will continue to run it next year:
· School Business Enterprise has become a regular feature of school activities, since its start in 2012.
· The School Business enterprise would naturally pass on to the new group of students in the next session, resulting in forming of a new team, giving birth to new ideas, which would result in providing impetus to the business enterprise.
· Regular review and monitoring of the business will be done. Feedback and advice will be taken at every step to sustain the business year after year.
· Cloth bags, snacks, uniform scarves have continuous demand and would keep the business rolling.
Appendix Section: Students in Action
Please find in this space some evidence that clearly shows our involvement as students in the setting up, running and management of our business. You will find 3-5 photos (or if that’s not possible, we will share quotes from participating students).A photo of one of our sales events:
A photo of us running our business:
A photo of our Business Management Committee:
FINANCIAL REPORTING
1. Income (actual)
NAME OF PRODUCT OR SERVICE / QUANTITY / SALES PRICE / SALES INCOME(Quantity x Sales Price)
School Uniform Scarves / 50 / 80 of 1 scarf / 4000
School Uniform Mufflers / 145 / 100 of 1 Muffler / 14500
Gloves / 66 pairs / 25 of 1 pair / 1650
Indian Snacks- Pop corn/ Wheat+Jaggery / 22 Kg / Rs. 205 /Kg / 4510
Cloth Bags & Hand and Head Bands
● Small size bag(from donated Jeans cloth) / 65 / Rs 40/bag / 2600
● Large size bag / 100 / 80 per bag / 8000
● Bands / 260 / Rs. 10 of 1 band / 2600
TOTAL SALES INCOME / 37860
2. Direct Costs (actual)
NAME OF ITEM / QUANTITY / COST PER ITEM / TOTAL COSTS(Quantity x Cost per Item)
Product/Service 1 School Uniform Scarves
Navy blue woolen cloth / 4 kg / 906
Sky blue cotton cloth / 10m / 520
Product / Service 2 Indian Snacks
Pop corn Maize / 20 kg / 50 / 1000
Wheat / 2kg / 16 / 32
Jaggery / 2kg / 35 / 70
Salt / 5kg / 10 / 50
Product / Service 3 Cloth Bag/Head and Hand Bands
Cloth / 40 m / 80 / 3200
Thread + Zips / 14 rolls + 56 zips / 450
Fabric Paint colour / 700
Stitching / 165 / 20 / 3300
TOTAL DIRECT COSTS / 10228
3. Gross Profit (actual)
Our Local CurrencyTOTAL SALES INCOME / 37860
TOTAL DIRECT COSTS / 10228
GROSS PROFIT
(Total Sales Income – Total Direct Costs) / 27632
4. Indirect Costs (actual)
NAME OF ITEM / QUANTITY / COST PER ITEM / TOTAL COSTS(Quantity x Cost per Item)
Transport / 1000
Wages to School support staff (Traditional Snacks) / 1000
TOTAL INDIRECT COSTS / 2000
5. Net Profit (actual)