PROCUREMENT PROJECT
SITE SERVICES AND INSTALLATION CHECKLIST AND BUDGET /
PROJECT NAME: / "[Click here and type]"
TRIM REFERENCE: / "[Click here and type]"
PAKCS REFERENCE: / "[Click here and type]"
DATE: / "[Click here and type]"
PROCUREMENT LEAD: / "[Click here and type]"
CONTACT DETAILS: / "[Click here and type]"

Guide Notes:

•You must fill in all yellow highlighted fields.

•Delete all Guide Notes in the final draft of this document.

1.PROJECT DETAILS

Project leader / [insert]
Project sponsor / [insert]
School / Centre / Faculty / [insert]
Purchase of / [insert name of equipment being purchased]
Currency (if known) / [insert AUD or specify other currency]
Contract Price or Quote (ex GST) / [insert AUD amount or estimated AUD amount if in foreign currency]
Proposed Location - provide full details on p.2 below / [insert building / site / lab / room no.]
Site preparation + services + installation costs (estimate) – complete below for checklist / [$ ]
Total budget for project / [$ ]
*Strategic Procurement Contact (if applicable) / [insert]
*FM Contact (if applicable) / [insert]
*Other Contact(s) if applicable / [insert]

*Refer to end of document for sources of advice and assistance.

2.PROJECT MANAGER

I confirm that the proposed site is suitable for the equipment, the site/space/room has been approved for this purpose and new services required to be installed have been identified and budgeted as per the detailed checklist below.

Name / Signature / Date

3.HEAD OF SCHOOL / CENTRE / DEAN OF FACULTY (as appropriate)

I confirm that the space proposed is available for this project and that the costs of installation have been budgeted.

Name / Signature / Date

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4.SITE INSTALLATION CHECKLIST#

Proposed location:
Site / building / floor / room no. / [Is this room allocated to your project? if not then contact FM for space review. If major refurbishment is required you will need to consult your Faculty space representative as well.]
Specialist laboratory / site /room info / [Insert any specialist laboratory/site information - e.g. PC2 lab, clean room, laser lab, magnet lab.]
Site installation requirements have been obtained from suppliers? / Yes / No
Services review carried out by; / [insert names of FM contacts, Lab Managers / Operations Manager / other]
Specialist services required (add others where needed; provide suppliers specifications where applicable) / Service Category / Services in the site / room / Service needed
Y / N / Service already available
Y / N / Comments
Please include details for those services which need to be added for the project (ie Y-needed but N-not already available)
Attach the relevant manufacturer’s site installation details where applicable, and where detailed costings are being requested from FM
Power / 3 phase power
15 amp power
Additional power capacity / circuits
Other special power (specify)
UPS or power conditioning
Heating/Cooling / Cooling water
Chiller / heat exchanger
Close control of A/C (temp / humidity / pressure)
A/C or ventilation to deal with increased heat load
Cryogen supply
Speciality Gases / Helium recovery
Gas reticulation / specialist gases
Gas dryers or other conditioning
Environmental Control / Ventilation / extraction / other specialist exhaust systems
O2 depletion alarm
Other gas or system alarms
HEPA filtered air / other clean-room
PC2 / biosafety cabinet or related
Fume cupboard
Safety interlocks (eg laser lab)
Floor Infrastructure / Heavy equipment – floor loading issues
Anti-vibration table / other large infrastructure
IT / Storage / IT cabling / new ports
Other IT infrastructure
General / Other water supply (specify)
Sink and/or handwash
Safety shower and/or eyewash
Compressed air
Cardax reader, back to base alarm, other security or access control
Other / Specify
Eg: other WHS measures?
Other special services?
Site compatibility Issues Check / Equipment causes vibration, electrical or magnetic interference?
Equipment is vibration sensitive, sensitive to electromagnetic interference?
Other - specify?
Specialist Delivery Costs (not included in purchase contract) / Crane, specialist removals contractor, scaffolding, other ?
Delivery and Installation / Any other special delivery or installation requirements?
Delivery access has been confirmed / Yes / No (Door widths, corridor route, goods lift, forklift access, loading dock access is compatible with equipment dimensions)
Services works /additions costed by / [attach costings or estimates]
Any other comments / [insert any other relevant comments]
Installation budget / [$ insert budget amount ]
School / Centre / Faculty Installation budget / Confirm School / Centre / Faculty budget is available for installation]

# If your project involves a straightforward upgrade (e.g. a new detector on existing equipment) you may feel that the checklist is not necessary. However even in cases of apparently simple purchases or upgrades, it may be that for example, power, IT, or health and safety requirements have changed since the last time similar equipment was purchased. We therefore ask you to check the latest requirements.

*Contacts for Advice and Assistance completing this form

•Division of Research

Grainne Moran, MW Analytical Centre, 9385 4642,

•Facilities Management

Your building/faculty CFM or

Greg Kaplan, Associate Director, Asset Management, FM, 9385 3831,

•Strategic Procurement

Refer to the Research and Major Equipment section of:

•School / Faculty advice**

Where significant re-allocation of space, re-configuration of existing space, or Faculty-level financial and/or strategic support for refurbishment is required for a major project, please consult your Head of School/Centre and the relevant contact for your Faculty (see list below)

Faculty contacts

ASB - ASB Research Office at

Canberra - Suzanna Holmes

COFA – Lynn Greenwood

Engineering - Emma Bowen

FASS – Parinder Cardosa

FBE – Rob Young

Law – Gemma Nevin

Medicine - David Coomber; Jo-Anne Tee

Science – Gaby Caus

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