Venue / Aava Whistler Hotel, 4005 Whistler Way, Whistler Village, British Columbia V0N1B4 Canada
Flight from/ to / London Heathrow (Air Canada) departing 14:30 arriving in Vancouver at 16:05 local time. Departing 18 January from Vancouver at 18:00 arriving at Heathrow at 11:20
Date of event / Monday 8 January 2018 departure for 10 nights (return 18th January)
Closing date for deposits / Wednesday 3 May 2017
Balance payment due / Wednesday 25 October 2017
Please complete all sections in BLOCK CAPITALS. CSSC membership numbers must be included. You may find it helpful to‘Tab’ from one field to another.Pricing below is for CSSC Members only if you will be wanting to bring a non-member with you please contact Jennifer Yarrow for pricing.
Please include details as shown on your passport.
Section 1: Your Details (Delete as applicable)
Title: / Full Name as per passport:Gender: / DOB: Nationality:
Home Address
Postcode
CSSC membership no.
Home Telephone no. / Work Telephone no.
Mobile Telephone no. / Email
Country of residence / Passport number
Country of issue for passport / Passport expiry date
Next of Kin / NoK Contact Tel. no.
NOK Address
Sharing With? / Single Occupancy?
Section 2: Medical/Dietary Requirements
Medical: Please let us know if you have any physical or medical conditions
Yes/No (Delete as applicable)
If yes, please give detailsAny Dietary Requirements
Section 3: Payment schedule
A deposit of £250.00 per person will be required. Once confirmed this money will not be refundable unless a replacement can be found.
£250.00 deposit by Wednesday 3 May 2017
Remaining balance by Wednesday 25 October 2017
Payment Method: BACS Cheque Credit/Debit
-All cheques should be made payable to ‘CSSC Ltd’.
-If you wish to pay by credit/debit card, please call 01494 888434 quoting SkiCanada
-Paying by BACS: HSBC, Sort Code: 40-02-06, Account Number: 50232572
Please quote SKI followed by YOUR SURNAME as a BACS Reference
Section 4: Package and Extras
SkiSnowboard
The base cost below includes flights, transfers, Hotel accommodation (Deluxe Rooms- Queen/Queen available) and breakfast. Please see Info pack for further details.
£1,916.00pp (Based on two sharing) Base Package 10 days as above
Extras and Equipment Hire- Additional Supplement
Whistler Blackcomb Ticket 9 Days £407.00 Adult (19-64yrs)/ £366.00 Senior (65yrs+)
Option of selecting less days if preferred- please enquire for pricing directly or see page 3 of this document.
Ski Carriage- Air Canada offer complimentary ski and snowboard carriage
Sport Skis & Poles/Board and Boot Hire 9 days£180.00 / £144.00- without boots
Performance Skis & Poles/Board and Boot Hire 9 days £234.00 / £180.00- without boots
Demo Ski ONLY & Poles and Boot Hire 9 days £279.00 / £234.00- without boots
Please check this box if you are bringing your own boots
Helmet 9 days£45.00
Lessons. Please indicate your Ski/board level and what lessons you require.
Don’t know what level you are? please use the following link -
Level 1-3Level 4-6
Half day £115.00Full day £149.003 x Full days £297.00
Section 5: Skiing experience and pre-trip communications
Please indicate your level of experience:
Beginner IntermediateAdvanced
Would you like to be put in touch with other attendees before you travel?
YesNo
Travellers must ensure they have personal ski insurance.CSSC will not be responsible for any bills incurred as a result of an accident on the slopes or for other losses that would otherwise be covered by standard travel/ski trip insurance. It is recommended that you arrange your insurance at the time of booking and prior to the closing date for deposits.
IMPORTANT: These events are active and players should be aware of the physical activities involved. CSSC reserves the right to cancel the event if under subscribed.
Signed: Date:
Please send all booking formsto:
Email:
Jennifer Yarrow, CSSC Sports and Leisure, Compton Court, 20-24 Temple End, High Wycombe, Bucks
HP13 5DR
Tel: 01494 888434
The Aava Whistler Hotel 4*
The Aava Whistler Hotel is Whistler's newest hotel. It offers fantastic value for money with good facilities including an outdoor pool, outdoor hot tub and enjoys a central location in Whistler Village - only a 5 minute walk from the village and the lifts.
The rooms are modern and have a contemporary feel - there are several bedding configurations available and the Deluxe Two Bedroom rooms make a great family option.
Amenities available
- Complimentary in-room wired and wireless internet
- Extensive cable channels with 16 in HD
- Guest Voicemail
- Air-conditioning
- Mini fridges
- Complimentary coffee makers with tea and coffee
- Hair dryers
- Room service
- In-room safe
- Aveda amenities
Facilities and services
- Located 5 minutes from the village and skiing
- Fitness Facilities
- Hot Tub
- Pool
- Room service available
- Free use of a Go-Pro
- Gym
- Daily housekeeping
Deluxe Bedrooms
- Spacious walk in shower or full sized soaker tub.
- Aveda Bathroom products
- 32” LCS Flatscreen TV
- Beds: 1 King bed or Queen bed plus Sofabed or 2 Queen beds
- Size: 294 sq ft
- Max occupancy: 4
Don’t forget that this event is also open to your friends or family members under our Linked membershipscheme. Though this scheme up to three of your friends or family members can join CSSC and take part in our events. Membership is also available to staff working in the Public Sector such as NHS, local government, teachers, the police, fire fighters and HM Armed forces personnel.
Useful Websites
-Whistler further details
-Ski specific pre-holiday exercises
Booking Conditions/ Pre departure Important Information
This event has been booked via Ski Safari Ltd
YOUR BOOKING
Travel insurance: as a condition of booking your travel arrangements, you are required to have suitable travel insurance to cover events including, but not limited to, pre-departure cancellation and valid for the entire duration of your trip. If you intend to ski off-piste, heli-ski, cat-ski, free-ride or undertake other activities not covered by a general winter sports insurance policy, please ensure that you obtain additional cover for these. Please disclose any relevant information including pre-existing injuries or conditions to the insurer at the time of purchase of your policy. Ski Safari cannot be held responsible or liable in any way for customers who fail to take out adequate travel insurance. Please note that insurance provided by credit card companies and banks often has limited cover. Please check at the time of booking that the cover provided by such a policy complies with this condition.
Your holiday documentation: Once you have booked we will send you an email confirmation stating what has been booked and amount paid. It is your responsibility to check this carefully and if there are any errors or you are in any doubt regarding any aspect of your holiday then contact us straight away. Approximately two weeks before your departure Ski Safari will send, to CSSC, a travel pack which will include your flight itinerary, accommodation, transportation and ski extras vouchers, as well as any driving instructions or maps that you will need. Once received this will be distributed around to all attendees.
Ski Safari’s Financial Protection Promise: Any money you pay to CSSC is protected, by Ski Safaris ATOL licence (number 4488).
Flights: please check the airline’s website for details of their current baggage allowances, ski carriage policy and excess baggage charges. Please note that these can change without notice. Most airlines now charge extra for a 2nd bag and/or ski carriage, typically around $100 per bag each way.
Transfers: seat belts and child seats are not always available, if you require these you may have to book private transfers. Shared transfers are not solely for Ski Safari customers and run to a timetable - you will be booked on the most appropriate transfers for your flight times, this may involve a wait at the airport. If your incoming flight is delayed, the transfer will not wait for you and you will have to wait for the next available departure. Please discuss any requirements you may have with us and we will do our best to accommodate them. If we have to make changes to your transfer arrangements as a result then additional charges may be incurred.
If you or members of your party will be taking your own ski equipment, please let us know so that we can book a vehicle with sufficient luggage space. Please note that skis may have to be carried inside the vehicle – external racks are not always available.
Canada holidays: all visitors travelling to Canada from 15 March 2016 must apply for an ETA before departure. The current charge is CAD$7 per person.
General changes to your holiday: If you have to alter your holiday arrangements before you depart then this will incur charges as set out in Ski Safaris Booking Conditions. If you change your holiday after departure then there may be additional costs which you will be asked to pay locally. Please also be aware that many of our contracts with suppliers do not allow for refunds on bookings that have been altered or cancelled without giving considerable notice. Refunds will generally not be provided for unused ski extras, car rental, transfers, flight tickets or for no-shows or curtailment of your accommodation booking. However, you may be able to make a claim on your travel insurance if you have to cut short your holiday due to injury, for example.
Changes to your flights: Airlines do not allow name changes for reasons of security. If you wish to transfer a holiday to another person, this will usually mean that you will have to purchase a new flight ticket. If you have taken advantage of group rates and a cancellation occurs taking you below the requisite number for a group, airlines require full payment of the cancelled flights. In this instance, cancellation costs as per our Booking Conditions will apply and we will recalculate the balance of the holiday accordingly. If you have taken advantage of special flight offers, you will be required to pay the usual deposit plus the full flight cost at the time of booking. If you subsequently cancel your holiday, cancellation charges apply and you will forfeit the cost of the flight. Please note that if you independently cancel a sector of your flight or you are a “no show” for any sector of your flight, the airline will cancel all other sectors. For example, if you are unable to take your outbound flight booked through Ski Safari and book another single outbound flight independently, the airline will assume a no show on the original outbound flight and will subsequently cancel the original inbound flight. Please contact us if you wish to make such changes. Please note that if an airline has imposed a minimum night stay restriction in your destination country, you will not be able to reduce your stay to below the requisite number of nights
Check-in and nights in residence: The standard international practice is to let rooms from midday to midday. However times do vary. Check-in times are usually between 2pm and 4pm, checkout times between 10am and 12 noon on the day of departure. Therefore, if you check in immediately after a night flight this would normally count as one night’s accommodation. Similarly, if your return flight is at night you will normally be required to vacate your room by 12 noon prior to leaving for the airport. Day rooms are subject to availability/cost and should be arranged locally with the accommodation management.
Local representation: As most of our customers are independent travellers, we do not have local representatives in the resorts that we offer. Consequently, we encourage you to book any lift passes, rentals, lessons and activities that you require before you depart. We have an emergency phone in the UK which is manned 24/7 throughout the season should you require urgent assistance, the details for which are provided in your holiday documentation.
FLIGHTS AND AIRLINES
Airline websites and on-line services: Most airlines offer a range of services through their websites which can greatly enhance your flight experience, for example up to date flight information, meal and seating requests and on-line and telephone check-in. We strongly recommend that you use these services. You may also be able to provide the required API (Advance Passenger Information) on-line.
Baggage allowances: Baggage allowances are often changed, in particular with respect to hand and hold luggage and sporting equipment. We advise that you check your airline’s website and/or your eticket prior to departure for the latest information on baggage allowances and hand luggage restrictions. Please note that most airlines now charge for second bags and ski/snowboard carriage. If you exceed the luggage allowance, you will be liable for excess baggage charges.
Please note that ALL airlines flying into and out of the UK do not accept any bags weighing more than 32kgs. Any baggage item in excess of the maximum 32kgs, on all routes, will be subject to re-packing or refusal of carriage and applicable excess baggage charges will be levied.
Seating and airline contact information: The airlines release only a certain number of seats for pre-allocation on each flight, the remainder being allocated on check-in. Unfortunately we are not able to do pre-seating for you. However you can do this directly with the airline either by phone, or in some cases on their website, quoting your flight locator (given on your holiday confirmation invoice). Some airlines charge a fee for booking seats. Please note that airlines reserve the right to amend seating requests and to change aircraft types and schedules without notice.
Airline calling in the UK Calling when abroad
Air Canada
Calling in the UK: 0871 220 1111 (
Calling when abroad: 1-888-247-2262
Flight schedule changes: Please note that flight schedule changes are now very commonplace and it is likely your flight timings will change between booking your holiday and when you travel. This is completely out of our control. However, the vast majority of these changes are very minor and will not affect your itinerary. If there is a flight schedule change of more than 30 minutes then we will advise you of this as soon as possible and take appropriate action. In view of this situation we do ask you to check your flight itinerary very carefully when sent with your travel pack. It is also advisable to check your airline’s website the morning of your departure to ensure your flight is on time.
Flight delays and cancellations: The Denied Boarding Regulations 2004 require airlines in certain circumstances to provide assistance to passengers and/or compensate in the event of denied boarding, cancellation or long flight delay. Where your flight is delayed or cancelled, please contact the relevant airline – we have no liability to provide assistance or compensate in this event. For further information on this regulation visit
Luggage handling: The US authorities search 10% of bags that go through the hold and if the bags are locked they will break the locks - and possibly cause damage to the bag. The security agency in the US - the Transportation Security Administration (TSA) - is not liable for any locks broken, so you may want to secure your cases with ties as the TSA will replace these. There are also specific locks you can buy that the TSA can open and re-lock. For more information see
Data protection: Please be aware that your flights are booked using a variety of flight booking systems, including the CRS (Central Reservation System) Sabre. Sabre processes and stores personal data required to book your flights on behalf of Ski Safari which is necessary to complete your travel arrangements. Data processing and storage are conducted in accordance with the Sabre privacy policy which is available for review at Please also note that airlines reserve the right to pass on any personal information contained within your flight booking to the relevant authorities as required.
PASSPORT, VISA AND HEALTH INFORMATION
It is important to verify you and your party can satisfy the entry requirements to match your intended travel arrangements. Be aware that with the introduction of machine-readable and biometric passport requirements to countries such as the USA, having incorrect documentation can prevent travel. Also, some countries require that passengers’ passports be valid for at least 6 months after completion of their journey. Whilst this is not the case everywhere, it’s as well to be sure. For more information on ordering a new passport and how long it takes visit
The passport, visa and other entry requirements for British citizens, residing in the UK, visiting the countries featured in our program are listed below. Please check the relevant country/countries to ensure you can satisfy the requirements of destinations you will be visiting during your trip. Foreign nationals should make their own enquiries to ensure they can satisfy all relevant entry requirements.
Customers who arrive at the airport and do not have the correct documentation will be refused travel. If this is the case, the rules of the ticket purchased still apply. If the customer holds a restricted ticket which is non-changeable and non-refundable, they will be bound by the rules of the ticket and will be required to purchase a new ticket before they can travel.