MINUTES, WEEK OF NOVEMBER 25, 2013

The Board of Trustees met on Monday, November 25, 2013, at the Butler Township Government Center, 8524 North Dixie Drive, Dayton, Ohio, at 7:00pm for a Regular Session to transact the business of the township.

Doug Orange, President, called the meeting to order.

APPROVAL OF MINUTES

The Minutes of October 28, 2013, Regular Session, were submitted for approval. Martin Russell made a motion for approval of the Regular Minutes of October 28, 2013, as submitted, with Michael Lang seconding and Doug Orange approving the motion.

The Minutes of October 28, 2013, Workshop Session, were submitted for approval. Martin Russell made a motion for approval of the Workshop Session Minutes of October 28, 2013, as submitted, with Michael Lang seconding and Doug Orange approving the motion.

The Minutes of November 12, 2013, Regular Session, were submitted for approval. Martin Russell made a motion for approval of the Regular Minutes of November 25, 2013, as submitted, with Michael Lang seconding and Doug Orange approving the motion.

NEW BUSINESS

Resolution #13-105 was submitted for approval to authorize the Township Administrator to Contract with Johnny Vance’s Aristocrat Products MFG Co. Inc. for the Purchase of an Awning for the Fire Station 88 Project. Martin Russell made a motion for approval of Resolution #13-105, as submitted, with Michael Lang seconding and Doug Orange approving the resolution.

Resolution #13-106 was submitted for approval to authorize the Township Administrator to Execute Change Order No. 1 for the York Commons Sidewalks Project. Martin Russell made a motion for approval of Resolution #13-106, as submitted, with Michael Lang seconding and Doug Orange approving the resolution.

Resolution #13-107 was submitted Establishing Salary Ranges for Non-Contractual Employees of Butler Township and Designating and Defining the Benefits for the Full-Time and Permanent Part-Time Employees. Martin Russell made a motion for approval of Resolution #13-107, as submitted, with Michael Lang seconding and Doug Orange approving the resolution.

Resolution #13-108 was submitted for approval to authorize the Township Administrator Execute Change Order No. 3 for the I-70/I-75 Right-of-Way Beautification Project. Martin Russell made a motion for approval of Resolution #13-108, as submitted, with Michael Lang seconding and Doug Orange approving the resolution.

Resolution #13-109 was submitted for approval authorizing the Reimbursement to the City of Vandalia for Expenses Incurred Relating to the Collection of Income Taxes for the JEDZ District. Martin Russell made a motion for approval of Resolution #13-109, as submitted, with Michael Lang seconding and Doug Orange approving the resolution.

Resolution #13-110 was submitted for approval to authorize the Township Administrator to Enter Into an Agreement with Neals Landscaping and Irrigation for Professional Landscaping for the York Commons Sidewalks Project as Outlined in the Attached Scope of Services. Martin Russell made a motion for approval of Resolution #13-110, as submitted, with Michael Lang seconding and Doug Orange approving the resolution.

A request was submitted for approval of payment for vacation leave, totaling (40) hours, on behalf of Steve Stein in the Fire Department. Martin Russell made a motion for approval of payment for vacation hours, as submitted, with Michael Lang seconding and Doug Orange approving the motion.

A request was submitted for approval of payment for vacation leave, totaling (30) hours, on behalf of Shane Prewitt in the Services Department. Martin Russell made a motion for approval of payment for vacation hours, as submitted, with Michael Lang seconding and Doug Orange approving the motion.

INFORMAL BUSINESS

Assistant Township Administrator, Erika Vogel provided a brief update on behalf of the Planning/Zoning Department. She reported that the conditional use for the CLC was approved with conditions that the CLC continue the use of the law enforcement officer to direct traffic during services and large events, it was also required that CLC maintain the closure of the gate at Painted Turtle Drive. A covenant will be recorded that restricts this access and gives that enforceable power to the Township.

Chief Cresie had no further business to report at this time.

Fire Chief Alig had no further business to report at this time.

Administrator, Kimberly Lapensee had no further business to report on behalf of the Service Department. In regards to the Administration, she reminded all that Health Insurance forms must be completed and turned in.

Mark Adams, Fiscal Officer had no further business to report at this time.

Trustee, Martin Russell had no further business to report at this time.

Trustee, Michael Lang expressed his appreciation to the police department on checking on his property while he was out of town. He noted on the importance of the police department’s vacation house checks and encouraged everyone to utilize this for their own piece of mind.

Trustee, Doug Orange wanted to give thanks to all of the employees this Thanksgiving.

AUDIENCE

There were no comments from the audience at this time.

Martin Russell reported that the trustees have reviewed the financial statements and made a motion for approval to pay the bills of the township, as submitted, with Michael Lang seconding and Doug Orange approving the motion.

Martin Russell made a motion for approval to adjourn the meeting, with Michael Lang seconding and Doug Orange approving the motion.

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DOUG ORANGE MARK ADAMS

PRESIDENT FISCAL OFFICER