Clark Atlanta University

Job Description

Position Title: / University Registrar
Department: / Provost & Vice President for Academic Affairs
Reports To: / Dean for Enrollment Management

The following statements are intended to describe the general nature and level of work to be performed and are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All duties listed are essential functions for the position. It is understood that other related duties may be assigned.

General Function (Description):

The University Registrar is responsible for overseeing the academic records of the institution and monitoring academic policies, procedures, and the undergraduate and graduate curriculum. The Registrar directs all facets of the operations of the Office of the University Registrar including but not limited to student registration and records, class schedules, instructional space assignments, graduation clearance, and other related matters. The University Registrar also plans and develops strategies for the maintenance, operation, and upgrading of the academic information infrastructure. The University Registrar trains and supervises a team of professionals, who provide excellent service to all University stakeholders.

Examples of Duties and Responsibilities:

  • Planning and conducting academic registration, course scheduling, classroom scheduling, degree and honors certifications, transfer credit evaluation and articulation, and Convocation and Commencement activities
  • Distributing the Academic Calendar and final examination schedules,
  • Coordinating revisions and publication of the University Catalog and related literature
  • Managing post-registration processes, including administering changes in enrollment, maintaining class records, processing grade recording and reporting, and the interpretation and application of academic rules and regulations
  • Maintaining and monitoring the database for student records, curriculum management, registration, and faculty, in accordance with University policies, the guidelines of the American Association of Collegiate Registrars and Admissions Officers (AACRAO), the requirements of accrediting agencies, federal and state laws, and the Family Educational Rights and Privacy Act (FERPA)
  • Administrating the University’s grading process including verification, collection, reporting, and distribution of midterm and final grades
  • Preparing academic warning, probation, suspension, and dismissal reports for the Executive Director of the Center for Leadership, Academic and Student Success, Dean for Graduate Studies, and Director of Financial Aid
  • Managing the retention, retrieval, security and control, integrity, and privacy of all permanent academic records for all current and former University students
  • Ensuring that the Office of the Registrar provides prompt, accurate, and efficient services and information to students, alumni, faculty, administrators, and external agencies
  • Supervising the coordination, evaluation and certification of all graduation applications, while overseeing the complete graduation process to include all elements of the rehearsal and ceremony
  • Administering web-based course evaluations and ensuring accessibility of results for faculty members, appropriate faculty committees, and University administrators
  • Producing reports including enrollment statistics and projections to enable the Provost and Vice President for Academic Affairs, Assistant Vice President for Planning, Assessment, and Research, Director of Financial Aid, and external agencies to analyze student demographics, retention and persistence, and adequacy of course offerings
  • Maintaining close coordination with other student enrollment management related offices, including Admissions, Financial Aid, and Student Accounts Receivable
  • Coordinating reporting requirements with the Assistant Vice President for Planning, Assessment, and Research to complete reporting federal, state, and other regulatory agencies
  • In coordination with the University’s Chief Information Officer, regularly reviewing best practices in the application of technology to registration processes and records retention
  • Adopting flexible technical solutions, as appropriate, in support of continuous improvement of operations
  • Certifies student eligibility for participation in NCAA intercollegiate athletics and veterans benefits
  • Serving on committees, as designated or by appointment, including the University Curriculum Committee
  • Providing leadership for the staff assigned to the Office of the University Registrar, fostering a stimulating work environment that embraces diversity and motivates staff to provide University stakeholders with excellent service
  • Supervising the staff assigned to the Office of the University Registrar including interviewing, hiring, training, planning, assigning and directing work, coaching, appraising performance, rewarding and disciplining employees, approving vacation schedules, and addressing complaints and resolving problems
  • Benchmarking processes with peer and aspirational institutions, measuring effectiveness on key performance indicators, and implementing improvements and innovation
  • Developing the departmental operating budget each fiscal year and managing expenditures
  • Participating in state, regional, and/or national professional organizations

Knowledge, Skills and Abilities:

  • High integrity with strong organizational and leadership skills
  • Experience with academic enterprise resource planning and management systems (Ellucian Banner or Colleague preferred), including knowledge of web-based registration, grade entry, and degree audits (e.g., Ellucian DegreeWorks)
  • Experience with class scheduling software (e.g., Ad Astra at ) and document imaging systems
  • Excellent analytical and quantitative skills, with the demonstrated ability to manage complex administrative databases, are essential
  • A thorough understanding of federal and college requirements regarding FERPA and other applicable laws and regulations
  • Familiarity with VA-Once at and GoArmyEd at
  • Familiarity with Athletics Compliance Assistance Software (CAi)
  • Excellent verbal and written communication skills, including presentation skills, are important
  • Ability to listen, build relationships, develop consensus, influence and make appropriate recommendations and decisions with key stakeholders is essential
  • Spanish language proficiency and experience with international student populations
  • Commitment to collaboration with faculty, staff, and University administrators
  • A strategic perspective on student enrollment management

Minimum Hiring Standards:

Education

/ Bachelor’s Degree in a related discipline; Master’s Degree Preferred
Years of Experience / Three (3) or more years of experience as an Associate Registrar or Registrar
Years of Management/Supervisor Experience / Three (3)

Clark Atlanta University is an Equal Opportunity/Affirmative Action Employer