To All NDMS Team Commanders and Administrative Officers

To all NDMS Team Commanders and Administrative Officers:

The Division of Administrative Management’s Travel Branch, in conjunction with the Division of Workforce Development,is instituting two (2) mandatory requirements for allNDMS staff that possess a Government travel charge card:

1.Complete the Government Travel Charge Card mandatory annual training

2.Re-sign theHHS Traveler’s Agreement.

All NDMSIntermittent personnel who possess a Government travel charge card are responsible for completing this requirement. Failure to complete both parts the requirement will result in suspension of your Government travel charge card until the training is completed.

To meet this training requirement, all NDMS personnel who hold a Government travelcharge card must: (1) Complete the Government Travel Charge Card training and (2) Submit a signed copy of theHHS Traveler’s Agreement. NDMS employees that currently possess a Government travel charge card will receive a Government Travel Charge Card Course Requirement Initial E-mail (The AO and TC will also receive a copy). Please ensure that employees’ e-mail addresses are current in RMS. The e-mail will advise the employee of the mandatory training and provide the instructions and deadline for completing the requirements. The HHS Traveler’s Agreement will be attached to the initial e-mail. Employees will complete the course on Responder e-Learn. Once the employee has successfully completed the course on Responder e-Learn the record will be imported into RMS. The HHS Traveler’s Agreement will be signed by the employee and forwarded to the team’s AO. The team’s AO will be responsible to procure the signature of the Team Commander on the HHS Traveler’s Agreement and attach the form to the employee’s record in RMS by thestated in the individual’s Government Travel Charge Card Course Requirement Initial E-mail.Current employees will have four weeks to complete the requirements. The employee will receive reminder notification of the outstanding requirements at 14 and 21 days (The AO and TC will also receive a copy). Anyone that has not taken and passed the training and submitted a signed copy of the HHS Traveler’s Agreement by the deadline will have their government travel card suspended until the training is completed.

New employees will be required to complete both requirements in order to receive a Government travel charge card. Government travel charge cards will not be issued until these requirements are met. New employees will receive the Government Travel Card Course Requirement E-mail after their status becomes “Active” and they have been entered into Capital HR. This will ensure they have access to Responder E-Learn and they can be compensated for completing the training. The process is identical to that described above from this point forward.

Once employees have completed the course they will receive a Government Travel Charge Card Course Completion E-mail. This e-mail will provide the authorization, instructions and IPR number for compensation. Employees will receive 1 hour of compensation for completing the course and AO’s will receive 0.25 hours of compensation for each employee processed.

NOTE: Employees should not attempt to access the course before receiving their initial e-mail.

Please contact the NDMS Support Box at for questions or additional information.

Detailed Instructions for Completing the GSA SmartPay Travel Card Training for Cardholders Course:

1)Log onto Responder e-Learn

2)Click on My Courses tab

3)Navigate to Enrolled Courses and Click on NDMS

4)Click on N-1000-Course Part 1- Introduction to the Organization

5)Navigate to the Course Menu and Click on Course Modules

6)Select N 1080- GSA SmartPay Travel Card Training for Cardholders

7)Complete the course

8)Take the exam and earn a passing score

9)Complete the Survey(Please note: you must take the survey in order to have access to your certificate of completion)

10)Completion records will be automatically recorded in RMS

Please contact the Responder e-Learn Helpdesk at or call 703-246-9360 ext. 1250 for issues with Responder E-Learn. Please be sure to specify extension 1250. If you speak to a receptionist and ask for the support desk, your call may not be directed properly.

Detailed Instructions to Attach the Signed HHS Traveler’s Agreement to an Employee’s RMS Responder Record:

1)Open the employee’s record in the View/Edit Team Member page.

2)Click on the ‘Documents’ icon in the upper right-hard corner.

3)From the Documents page, click the ‘Attach File’ button.

4)Select ‘Traveler Agreement’ in the Document Type drop-down, enter a brief description of the file, and select the file you are uploading using the ‘Browse’ button.

5)When finished, click the ‘Save’ button.