HUMAN RESOURCES

ADVANCED LEADERS COURSE

42A

Process Leaves and Passes

PRACTICAL EXERCISE

Version 8.1

March 2016

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1. HRC has designated 36B a specialty MOS due to shortages in Europe. SGT Perez, PMOS 36B2V, has extended his overseas (long) tour 12 months and is requesting 15 days non-chargeable leave and transportation at Government expense to visit family in Ohio. Which leave option applies?

a. Reenlistment leave

b. Rest and recuperation leave

c. Special rest and recuperation

d. Environmental and morale leave program

2. CPT Saveem is on assignment to Fort Lewis, he is requesting 10 days PTDY for house hunting. Who is the approval authority?

a. Unit commander (LTC or higher)

b. General court-martial authority

c. MACOM

d. HRC

3. Which of the following is NOT an authorized PTDY absence?

a. Scouting

b. Jury duty

c. Pick up POV

d. Army golf tournament

4. SFC Tate has extended 12 additional months at the end of his overseas tour. He holds a specialty MOS and does not wish the $80 per month special pay. He has requested 30 days nonchargeable leave to be taken at his OCONUS location. Which type of leave applies?

a. Special rest and recuperation

b. Ordinary leave

c. Rest and recuperation

d. Environmental and Morale leave (EML)

SITUATION 1: You are the NCOIC of Team 3, Fort Stewart, GA. SPC Mulley is a scout leader and desires to attend a five day scouting retreat in Chicago but does not know how to apply for the time off.

5. Which type of absence should you recommend?

a. EML

b. PTDY

c. Special pass

d. Ordinary leave

SITUATION 2: Today's date is 25 January 2016. You are the Assistant Human Resources Sergeant for the 2d Brigade, 55th Infantry Division (Germany) and Battery B, 1/18th FA is part of your command.

6. You have received a phone call from the Battery B, 1/18th FA clerk asking the following question: "I have a Red Cross message stating PFC Barker's father has cancer and is expected to die within the month. The message is requesting the Soldier's presence. What type of leave, if any, is PFC Barker authorized?

a. Ordinary

b. Emergency

c. Rest and recuperation

d. Leave is not authorized

7. The Battery B, 1/18th FA Commander walked into your office stating, "CPL Klinge received a phone call today informing him that his sister-in-law died and the funeral is scheduled for next week. There is no Red Cross message. The Commander wants to know if this is grounds for emergency leave and, if so, who is eligible for travel entitlements. (CPL Klinge's wife and children are command sponsored).

a. Yes, CPL Klinge ONLY

b. No, not grounds for EML

c. Yes, ONLY CPL Klinge with Red Cross Message Verification

d. Yes, CPL Klinge and all command-sponsored family members

8. CPL James is attached to the 55th Mech. He is requesting emergency leave for 30 days due to his brother's death. Who is the approving authority for his emergency leave request?

a. Attached Company Commander

b. His Battalion Commander

c. His parent organization Commander

d. His Platoon Sergeant

Situation 3: Today's date is 10 Oct 2016. (Battery B, 1/18th FA UPC is D8XB0).

9. SGT Williams has an approved DA Form 31 on file for PCS leave enroute to Fort Knox. The last control number was 0047. What is the correct entry for item 1 (CONTROL NUMBER) of the DA Form 31?

a. PCS 0048

b. 0048

c. D8XB0 0048

d. PCS 0048/D8XB0

DEFENSE FINANCE AND ACCOUNTING SERVICE MILITARY LEAVE AND EARNINGS STATEMENT
ID / NAME (LAST, FIRST, MI)
SCRIBNER, JOSEPH R. / SOC. SEC. NO.
*****4687 / GRADE
E3 / PAY DATE
150925 / YRS SVC
01 / ETS
190924 / BRANCH
ARMY / ADSN/DSSN
5056 / PERIOD COVERED
1 – 30 SEP 16
LEAVE / BF BAL
0.0 / ERND
30.0 / USED
5 / CR BAL
25 / ETS BAL
75 / LV LOST
0 / LV PAID
0 / USE/LOSE
0

FIGURE 1: DFAS FORM 702, (EXTRACTED FOR TRAINING PURPOSES)

SITUATION 4: Refer to Figure 1: PFC Scribner plans to take leave from 19 Oct to 29 Oct 2016.

10. What is the correct entry that should be made on DA Form 31, item 9, NUMBER OF DAYS LEAVE?

9. NUMBER OF DAYS LEAVE

a.

a.  Accrued
25 / b.  Requested
11 / c.  Advanced
/ d.  Excess

b.

a.  Accrued
25 / b.  Requested
11 / c.  Advanced
0 / d.  Excess

c.

a.  Accrued
25 / b.  Requested
11 / c.  Advanced
3 / d.  Excess

d.

a.  Accrued
25 / b.  Requested
11 / c.  Advanced
N/A / d.  Excess
N/A
14. DEPARTURE
a.  DATE
28 SEP 16 / b.  TIME
0900 / c.  NAME/TIT.E/SIGNATURE OF DEPARTURE AUTHORITY
ANDRE IKE, SPC, CQ
15. EXTENSION
a.  NUMBER OF DAYS
10 / b.  DATE APPROVED
29 SEP 16 / c.  NAME/TITLE/SIGNATURE OF APPROVAL AUTHORITY
MAY I. SAVEEM, CPT, CDR
16. RETURN
a.  DATE
9 OCT 16 / b.  TIME
1947 / c.  NAME/TITLE.SIGNATURE OF RETURN AUTHORITY
KEVIN THERSON, SSG, SDNCO

FIGURE 2: Extract portion of DA Form 31

11. Refer to FIGURE 2: SSG Bower’s normal duty hours are Monday through Friday from 0730 to 1630. His original leave dates were 28 Sep 16 through 9 Oct 16. He signed in from leave on Sunday. What are the total numbers of chargeable leave?

a.  2

b.  10

c.  11

d.  12

SITUATION 4: Today’s date is 24 August 2016. The 2/35th Inf Bn unit clerk is seeking your advice on the following situation: SSG Ball is deployed out of country on an operation other that way (OOTW) and his command sponsored family members have remained in Germany. Last night, Mrs. Ball received a call from the United States notifying her on her father’s death. A Red Cross message will be sent if the command requires it. Mrs. Ball ant he two children desires to return to Texas for the funeral and the unit funds are available. Consider questions 12 and 13 independently.

12. Is Mrs. Ball entitled travel from Germany to the United States under these circumstances?

a.  No

b.  Yes, at personal expense (non-reimbursable)

c.  Yes, at government expense since she is command sponsored

d.  Yes, at government expense ONLY, if accompanied by SSG Ball

13. If Mrs. Ball and the children are entitled travel, what type of documentation must they have?

a.  DA Form 31, Part I (ONLY)

b.  Emergency leave orders, format 342

c.  DA Form 31, Part II thru IV (ONLY)

d.  None

SITUATION 5: Today's date is 15 August 2016. PV2 Reinhardt has a personal problem that she needs to address and the commander has authorized her to take leave. PV2 Reinhardt has requested leave from 24 Aug 2016 to 6 Sep 2016.

DEFENSE FINANCE AND ACCOUNTING SERVICE MILITARY LEAVE AND EARNINGS STATEMENT
ID / NAME (LAST, FIRST, MI)
REINHARDT, ALENIA / SOC. SEC. NO.
*****4523 / GRADE
E2 / PAY DATE
160128 / YRS SVC
00 / ETS
180127 / BRANCH
ARMY / ADSN/DSSN
5056 / PERIOD COVERED
1 – 31 JUL 16
LEAVE / BF BAL
0.0 / ERND
15 / USED
5 / CR BAL
10 / ETS BAL
85 / LV LOST
0 / LV PAID
0 / USE/LOSE
0

FIGURE 3: DFAS FORM 702 (EXTRACT FOR TRAINING PURPOSES)

14. Refer to FIGURE 3 and determine the correct entry for DA Form 31, item 9, NUMBER DAYS LEAVE.

9. NUMBER OF DAYS LEAVE
a.  Accrued
10 / b.  Requested
14 / c.  Advanced
4 / d.  Excess
N/A
a.  Accrued
15 / b.  Requested
14 / c.  Advanced
4 / d.  Excess
a.  Accrued
15 / b.  Requested
10 / c.  Advanced
N/A / d.  Excess
N/A
a.  Accrued
10 / b.  Requested
14 / c.  Advanced
N/A / d.  Excess
N/A

SITUATION 6: Today's date is 26 September 2016. SGT Jackson had to take emergency leave due to the death of a family member. SGT Jackson has handed you his DA Form 31 and you need to review it to ensure the correct days of leave are charged.

15. Refer to FIGURE 4: to determine the total number of chargeable days leave. (SGT Jackson signed in from leave on Sunday).

a.  27

b.  29

c.  32

d.  35

SITUATION 7: Today’s date is 27 July 2016. You are the Assistant Human Resources Sergeant for 3/78th AR Bn, Fort Lewis, WA. SGT Monche PCS’d from Korea to your unit. He was TDY to Fort Jackson, SC (6 weeks ALC) enroute.

16. Refer to Figure 5. What are the total numbers of chargeable days leave?

a.  3 May – 25July, 54 days

b.  3 – 26 May and 15 – 20 July, 28 days

c.  3 – 31 May and 11 – 25 July, 42 days

d.  Unknown, Finance must determine

17. SFC Martin current unit is 2/24th Inf Bn at Schofield Barracks, Hawaii. She has been on leave in Alexandria, Virginia since 23 July 16. Her leave is scheduled to end tomorrow (3 August 2016). She called on the 2 August 2016, requesting a ten day extension due to the death of her sister. Who is the approval authority for her leave extension?

a.  American Red Cross

b.  Unit Commander

c.  SDNCO

d.  Dulles International Airport PAP

18. 1LT Othello has reported for in-processing. His DA Form 31 was completely destroyed enroute from Japan. What actions should you take to correctly process his leave?

a.  Send the Soldier to Finance to reconstruct the DA Form 31

b.  Reconstruct the DA Form 31 since the other one is not obtainable

c.  Annotate the leave control log—no further actions necessary

d.  Prepare a memorandum explaining the reason the Soldier does not possess a DA Form 31

19. Refer to Figures 6 and 7. What must you do to reconcile this problem with Finance? (Your leave log shows 160628 {Tues.} through 160709 {Sat}).

a.  Reconstruct the DA Form 31

b.  Send the soldier to Finance with a Pay Inquire

c.  Prepare a handwritten MFR with reason for corrected leave charge. (ONLY)

d.  Prepare a reconciliation memorandum AND handwritten MFR with reason for corrected leave charge.

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