THE UNIVERSITY OF WISCONSIN OSHKOSH
Purchasing, Dempsey Hall Room 232SOLE SOURCEOR
800 Algoma Blvd,WAIVER OF BIDDINGOshkosh, WI 54901 PURCHASE JUSTIFICATION
Requester: Please respond to all items. Responses that require additional space should be attached to the justification and reference the specific paragraph. Please type your responses or generate them by computer.
JUSTIFICATION PRO-C-13 PRO-C-9 Please be specific when answering all sections.
Is this justification for: □ Sole Source □ Waiver of Bidding See reverse side of this sheet for definitions.
1.DESCRIPTION OF PURCHASE: The Manufacturer, model number and/or generic description identifying the specific item(s) or services to meet the purpose described below.
2.PURPOSE: Provide a brief description of the intended application(s) for the items or service that is to be purchased.
3.JUSTIFICATION: (See the other side of this form for acceptable circumstances where sole source or waiver of bidding justification may be used.)
4.State reasons why other products or vendors competing in this market do not meet your needs and/or do not comply with your specifications or needs.
5.EFFORTS TO IDENTIFY OTHER SOURCES: Describe efforts to identify other vendors to furnish the item(s) or services and why the other vendors would not qualify to submit a competitive quotation. State any vendor contacts you have experienced prior to submitting your requisition, particularly when any vendor may be expecting an opportunity to bid on the purchase.
6.Will this purchase limit the ability of other vendors to compete on future purchases such as supplies, upgrades or replacements?
□ NO □YES If yes, provide explanation.
CERTIFICATION
The undersigned states that he/she has prepared the above documentation and that the facts and data set forth are complete and accurate to the best of the undersigned’s knowledge and belief.
Requester Name and Title / Requester Signature / DateSOLE SOURCE
When one or more of the following circumstances exist, with adequate justification, may serve as the basis for a sole source procurement.
1.The product or service is unique or of a proprietary nature available only from one source.
2.Grant monies are involved, that cannot qualify as an exemption, that require subcontracts and specify the contractor.
3.A public emergency exists where the urgency for the required products or service will not permit competitive solicitation.*
4.Substantial time pressure exists beyond the agency’s control. (This does not include administrative delays or confusions in processing the necessary paperwork for purchasing approval.)
WAIVER OF BIDDING
When one or more of the following circumstances exist, with adequate justification, may serve as a basis for requesting a waiver of the bidding process.
1.UNIQUENESS: When a product or service can be established as one-of-a-kind, not available from more than one supplier. The purchase of used equipment that offers a significant discount.
2.PATENT OR PROPRIETARY: The patented or proprietary features of a product or service gives the state a superior and necessary utility that cannot be obtained from others. The features are available from only one source and not merchandised through competitive outlets.
3.INTRINSIC VALUE: When a product’s procurement is determined by its historic, artistic, or educational value. When viable specifications or standards cannot be determined in the procurement of a professional or technical service.
4.EMERGENCY: When the risk of human suffering or substantial damage to state real or personal property exists that requires immediate action.*
5.BIDDING IS NOT POSSIBLE: When award cannot be made strictly on specifications or price.
6.SUBSTANTIAL TIME PRESSURE: When substantial time pressure exists beyond the agency’s control. (This does not include administrative delays or confusions in processing the necessary paperwork for purchasing approval).
*An emergency procurement is defined by the Department of Administration as a “situation” which:
1.Threatens the public health, safety, or welfare; and all of the following conditions exist: was unforseen; calls for immediate action; and cannot be responded to using established procurement methods; or
2.Exists as the result of a proclamation by the Governor, under s. 166.03(1)(b)1. Wis. Stats.
c:waiver.wpd