Kentucky Department of Education
Title III Language Instruction for Limited English Proficient and Immigrant Students
2015-2016 Subgrant Application: Title III Local Plan Narrative and Budget
The Subgrant Application: Title III Local Plan Narrative and Budget must be completed using the KDE Template for Title III Local Plan Narrative and Budget. The due date for submission is August 1, 2015. Please refer to Appendix A through E for guidance.
Note: Each fiscal agent for a consortium is responsible for submitting a single plan for the consortium (See Appendix E).
Instructions for submission:
1. Type your 2015-16 local plan narrative and budget into the template Subgrant Application: Title III Local Plan Narrative and Budget. Each field will expand as you type.
2. Save and print a copy for your records.
3. Email your completed Subgrant Application to Gary Martin at .
You will then receive a confirmation email that your plan has been received.
Title III District Assurances:
A consolidated assurance document covering all federal formula programs should have been signed by Superintendents and submitted by all school districts. This consolidated assurance document is in effect for the duration of the 2015-2016 school year. Assurances included in the consolidated assurance document that relate to Title III can be found on the following website.
http://education.ky.gov/districts/fin/Pages/Federal-Grants.aspx
Reminder: All plans for 2015 -2016 must be submitted on the KDE Title III template provided below.
Kentucky Department of EducationTitle III Language Instruction for Limited English Proficient and Immigrant Students
2015-2016 SUBGRANT APPLICATION: TITLE III Local Plan Narrative and Budget /
I. Introduction
District / Consortium: Contact Name:
District Size: / Total Enrollment:
Ethnic Diversity:
English Learners (EL): / EL in Special Education: / EL in Gifted/ Talented:
Number and Percent Progressing (AMAO 1): / Number and Percent Exited (AMAO 2): / Number and Percent Monitoring (year1):
Number and Percent Monitoring (year 2): / Number and Percent who reentered from monitoring:
State Assessment results for EL Students: Reading Math
Measurable Goal for English Language proficiency based on AMAO targets: / Measurable Goal for Mastery of Subject Matter based on AYP targets:
II. Title III Subgrant Narrative questions
1. Provide a description of the administrative activities supported with Title III-A funds. (Note that administrative funds are capped at 2%, including any indirect charges.).
2. List all allowable activities to be funded with Title III funds.
3. Explain how the progress of these activities will be monitored.
4. At the culmination of these activities, how will the impact on English language development be evaluated?
5. How are equitable services being provided to private schools? If there are no private school participants, please indicate in the text box.
6. Describe districts procedures for identifying EL students and for administering a home language survey.
7. Describe how WIDA ELD Standards and Kentucky Core Academic Standards will be implemented in all classrooms to improve instruction for ELs.
8. Describe the professional development provided to teachers, principals, administrators and other school personnel that is designed to improve the instruction and assessment of ELs, enhance the ability of teachers to understand the use of curricula, assessment measures, and instructional strategies for ELs and that is based on scientifically-based research (SBR) demonstrating the effectiveness in increasing the English language proficiency of ELs or substantially increasing the subject matter knowledge, teaching knowledge and teaching skills(Note: this is PD specifically using Title III funds).
9. Describe how ELs in the regular classroom for academic subjects (English language arts, history, science, etc.) will be able to meaningfully participate in these classrooms? (For example, what is the follow-up implementation plan once highly quality, scientifically based professional development is provided for all teachers).
10. Describe process and notification procedures used to ensure parents of ELs and community members play a role in program decisions and receive appropriate notice of school activities.
11. Explain the process for modification/improvement of the program in response to concerns identified through the evaluation process.
III. Identify the types of LEP (ESL/ELL) Professional Development activities that were offered during 2014 - 2015 School-Year - Check all that apply
☐Instructional strategies for LEP (ESL/ELL) students
☐Understanding and implementation of assessment of LEP students
☐Understanding and implementation of ELP standards and academic content standards for LEP students
☐Alignment of the curriculum in language instruction educational programs to ELP standards
☐Subject matter knowledge for teachers
☐Other (please specify)
IV. Indicate the number of participants in LEP Professional Development activities (2014 - 2015):
☐PD provided to content classroom teachers
☐PD provided to LEP (ESL/ELL) classroom teachers
☐PD provided to principals
☐PD provided to administrators (other than principals)
☐PD provided to other school personnel (non-administrative)
☐PD provided to community-based organization personnel
V. Language Instruction Educational Programs
In the table below, place a check next to each type of language instruction educational programs implemented in your LEA as defined in Section 3301(8), as required by Sections 3121(a)(1), 3123(b)(1), and 3123(b)(2).
☐Dual language
☐Two-way immersion
☐Transitional bilingual programs
☐Developmental bilingual
☐Heritage language
☐Sheltered English Instruction
☐Structured English Immersion
☐Specially designed academic instruction delivered in English (SDAIE)
☐Content-based ESL
☐Pull-out ESL
☐Other (explain in comment box)
contact name / email
PART II: TITLE III LOCAL PLAN BUDGET
NOTE: All budget items listed below must align with the Local Plan Narrative and provide Title III services in accordance with Title III Sec 3115 g (Supplement Not Supplant) and all required and authorized activities in Sec. 3115. Appendix A, which describes the two Title III required activities, and Appendix B, C, and D are provided for your reference. A consortium of districts must meet all Title III federal requirements (Appendix E).
District/Consortium Lead District: ______
MUNIS OBJECTCODE / ALLOWABLE EXPENDITURE / Activity Aligns to Local Plan Narrative Section and number (e.g., Section IX, 3) / Description/ Details / AMOUNT / TOTAL
Example0120 / Certified Substitute / Section V, 3 & 4 / Subs for teachers to attend QTEL PD
0110 / Certified Services - (Contract)
0111 / Extended Days - (Contract)
0112 / Extra Duty - (Contract)
0113 / Other Certified - (Not part of Contract)
0120 / Certified Substitute
0130 / Classified Salaries
0131 / Other Classified Pay
0140 / Overtime
0150 / Classified Substitute
0160 / Licensed
0170 / Paraprofessional
TOTAL 100'S
0211 / Life Insurance
0212 / Health Insurance
0213 / Liability Insurance
0214 / Dental Insurance
0219 / Other Group Insurance
0221 / Employer FICA Contribution
0222 / Employer Medicare Contributions
0231 / KY Teacher's Retirement System (KTRS) Employer Contribution
0232 / County Employee Retirement System (CERS) Employer Retirement Contributions / 12
0233 / Other Employee Retirement
0240 / Tuition Reimbursement
0251 / State Unemployment Insurance
0253 / KSBA Unemployment Insurance
0260 / Workmen’s Compensation Insurance
0291 / Sick Leave Payments
0293 / Meal Reimbursements Taxable Portion
0294 / Federally Funded Health Care Benefits
0295 / Federally Funded Life Insurance Benefits
0296 / Federally Funded State Administration
0297 / Federally Funded Flexible Spending Benefits
TOTAL 200'S
0321 / Workshop Consultant
0322 / Education Consultant
0335 / Professional Consultant
0338 / Registration Fees
TOTAL 300'S
0441 / Land or Building Rental
Must be prorated if prorated usage
0442 / Equipment or Vehicle Rental
Must be prorated if prorated usage
0443 / Rentals of Computers and related Equipment
If LEA claims indirect costs, no copiers for administrative purposes are allowed. Must be prorated if prorated usage.
0444 / Copier Rental
If LEA claims indirect costs, no copiers for administrative purposes are allowed. Must be prorated if prorated usage.
TOTAL OF 400'S
0511 / Transportation - Purchased from another KY school district
0513 / Bus Token-Public Conveyance
0514 / Contracted Bus Services
0519 / Student Transportation Purchased Other Services
0521 / Pupil Transportation Insurance. Must be prorated if prorated use.
0522 / Property Insurance for Title III purchase property.
0531 / Postage (2% cap on administrative costs)
0532 / Telephone (2% cap on administrative costs)
0533 / On-Line Network (2% cap on administrative costs)
0541 / Radio and Television Advertising (2% cap on administrative costs)
0542 / Newspaper Advertising (2% cap on administrative costs)
0552 / Posters (2% cap on administrative costs)
0553 / Publications (2% cap on administrative costs)
0561 / Tuition: Kentucky LEA
0581 / Travel: In District (2% cap on administrative costs)
0582 / Travel: Out of District (2% cap on administrative costs)
0584 / Travel: Out of State (2% cap on administrative costs)
0585 / Travel: Meals (to meet the two required subgrantee activities of Section 3115(c). (2) When travel is not related to required activities 2% cap applies for administrative costs.
0586 / Travel: Lodging (to meet the two required subgrantee activities of Section 3115(c). (2) When travel is not related to required activities 2% cap applies for administrative costs.
TOTAL OF 500'S
0610 / General Supplies
(not appropriate unless clearly defined in budget/plan)
0616 / Food Non-Instructional Non Food
Snacks for parent meetings and meeting requirements for services (reasonable and necessary)
0617 / Food Instructional Non-Food Service
Snacks for parent meetings and meeting requirements for services (reasonable and necessary)
0641 / Library Books
0642 / Periodicals and Newspapers
0643 / Supplemental Books, Study Guides and Curriculum
0644 / Textbooks & other Instructional Materials Data required for State reporting
0645 / Audiovisual Materials
0646 / Tests - Data required for State reporting
0647 / Reference Materials
0650 / Supplies - Technology related
0673 / Fees and Registrations, to provide approved Title III services
0674 / Awards, to provide approved Title III services
TOTAL 600'S
0734 / Technology related Hardware. Must be in excess of KERA required computers per child
0735 / Technology Software
TOTAL 700'S
0810 / Dues and Fees
0894 / Instructional Field Trips
TOTAL 800'S
0913 / Indirect Cost
Must use the LEA's restricted indirect cost rate and exclude equipment costs when calculating indirect costs (2% administrative cost cap).
TOTAL 900'S
GRAND TOTAL
Kentucky Department of Education
Title III Language Instruction for Limited English Proficient and Immigrant Students
2015-2016 SUBGRANT APPLICATION: TITLE III Local Plan Narrative and Budget – LEP (project #345B)
NOTE: The Title III Local Plan Narrative (Part I) and Budget (Part II) must align and include the two required activities as described in Appendix A and align with federal requirements outlined in Appendix B, C, and D. A consortium of districts must meet all Title III federal requirements (Appendix E).
Appendix A
Title III Required Subgrantee Activities
The chart below provides more detail about the two required activities and the acceptable evidence of their implementation.
Critical Element / Acceptable LEA/Subgrantee Evidence4.2 Required Subgrantee Activities
Subgrantees shall use funds to:
a. Increase the English proficiency levels of LEP students by providing high quality language instruction educational programs that are based on scientifically based research (SBR) with demonstrated effectiveness in increasing:
1. English Language Proficiency
2. Student academic achievement in the core academic subjects
b. Provide high-quality professional development to classroom teachers (including teachers in classroom settings that are not in language instructional programs), principals, administrators, and other school personnel that is designed to:
1. Designed to improve the instruction and
assessment of LEP students
2. Designed to enhance the ability of teachers to understand the use of curricula, assessment measures, and instructional strategies for LEP students
3. Based on scientifically based research (SBR) demonstrating the effectiveness of the professional development in increasing the student’s English language proficiency or substantially increasing the subject matter knowledge, teaching knowledge, and teaching skills of teachers, and of sufficient intensity and duration to have a positive and lasting impact on the teacher’s performance in the classroom
Title III, Section 3115 (NCLB Act 2001) / Documentation:
Evidence of:
· The two required activities being implemented
· The language instruction educational programs are based on scientific research
· Records of the number of LEP students being served, by grade, in the district and consortia, if applicable
· A professional development plan designed to improve English language proficiency of LEP students
· Fiscal records that demonstrate both professional development and ESL language instruction programs that are supported through Title III state formula funds for each LEA
· Research studies that have been conducted on the specific language instruction program that was chosen by each LEA
· Records of the number of LEP students being served, by grade, in the district and consortia, if applicable
· A professional development plan designed to improve English language proficiency of LEP students within the district
· Indications that the “intensity and duration” of the professional development has been considered through records of discussions (i.e. logs of communication and meeting minutes)
Kentucky Department of Education
Title III Language Instruction for Limited English Proficient and Immigrant Students
2015-2016 SUBGRANT APPLICATION: TITLE III Local Plan Narrative and Budget – LEP (project #345B)
Appendix B
U.S. Department of Education - Title III Guidance for Funding
Teacher Salaries: Supplement Not Supplant
H-1. What general guidelines can you provide that would be helpful in determining whether a cost under Title III is supplemental? For example, may a subgrantee use Title III funds to pay the salaries of teachers? Under what circumstances this cost item would be considered supplemental? Under what circumstances this cost item would be considered supplanting?
The most authoritative source we have for determining whether a particular expenditure under Title III involves a violation of the non-supplanting requirement is the Compliance Supplement issued by OMB. Auditors carrying out the required A-133, Single Audit Act, Audits rely upon this document. Specifically, with respect to the non-supplanting requirement, A-133 provides as follows:
"2.2 Level of Effort - Supplement Not Supplant (State Education Agencies/Local Education Agencies)
ESEA programs in this Supplement to which this section applies are: Title I, Part A (84.010); MEP (84.011); SDFSCA (84.186); Bilingual (84.288, 84.290 and 84.291); Title V, Part A (84.298); TLCF (84.318); Title III, Part A (84.365); and Title II, Part A (84.367).