TWHS Ice Hockey Board Meeting
May 5, 2010
In Attendance:Mark Nadler, Gregg Bachmann, Eric Gratz, Michelle Byars, Scott Highley
Absent:
Brad Hartlaub
TOPIC / DISCUSSION / FOLLOW UP
Approve April 14 meeting minutes / No changes/additions--approved
Treasurer’s report -Kelly and Eric:
1.Approve Budget Updates
2.Alumni game fee
3.Tilton’s
4.Spring Open Ice / 1.Minor updates needed (per April meeting)
2. No news yet
3. No news yet
4. Open ice spring, good attendance –paymenteither collected for entire session or paying as they play
5. Bruce McClary, additional debit for
CBJ cup $150 / 1.Eric will update and send out to Mark
2.Eric to follow up with Marty and Terry;
3. Duane Graham to follow up
5. Mark to follow up- TWHS missed on original email on fee shortage
AD/Coaching update / Mark inquired about update for coaching, approx 3 resumes received to date; may have additional 1-2 ;
No update for new AD at this time internal and external interviews are being completed. / Mark to follow up with new AD once announced- Dan Girard announced as new AD; Interviews set for Thursday 5/20
30-60 Calendar Review
1. Remaining Spring
2. Summer League
3. Pre-Season JV team
4. Fall Dry Land Training planning / 2.Scott presented numbers, divided up names we have not received confirmation.
Summer camp personnel TBD—revisited last year’s policy; ultimately want some form of commitment but will speak to new coach regarding procedure for participation—can players sign up for 1 week or is it 2 week commitment. / 2. Need to finalize roster- Woodwards, Limas, Martins,Pischels in, need follow-up on McCarthy’s (Michelle). Need to update waiver form (Michelle/Scott). Erich Rottenbiller to be Coach. Application due 5/21 (Mark/Scott/Eric).
3 and 4—need coach input
MLK tourney--Scott / Scott provided update, see attached
Mark discussed way to re-focus our energy to find a proportionate number of monetary donors and actual food donations.
Ticket sales---potentially allow children and students in free; keep fees the same; will continue to explore / Scott to meet with Jeremy to review ice time and ways for both organizations to be successful and make a profit.
Will continue to explore options for donors and for cost controls for parents/families/fans.
Fundraising -Gregg/All / Program ad sales and golf outing May 23rd was posted and distributed to families
Discussion regarding where the raffle money, etc should go to team vs only individuals that participated. / Board agreed that If player participates in funding raising activities and does not make team, the money stays in general fund.
Board also agreed that any earned money, in excess of player fees, will go back to general fund not refunded back to individual player.
Brad to send email to outgoing, returning and potential parents/players soliciting sticks for Bench/Chair raffle
May parent meeting prep- Mark/Michelle
- Welcome and Board/Committee Chair Introductions- Mark
- Coaching Update- Mark
- Review By-Laws (handout)- Mark
- Web Page Overview- Michelle
- Calendar Review (handout)- Michelle*
- Budget Overview and Fee Structure- Eric
- Fund-raising Opportunities: Kroger, Cards/Wolves Program Ads, Pancake Day, other- Gregg
- MLK Tournament Introduction- Scott
- Q&A
Other items/Future Agenda Topics - All
Regular season JV team
Liability insurance / WKHS and TWHS coaches decided last year to not have regular season team. Should this be reconsidered.
We are covered under Cards Inc for all events hosted by the Ice Hockey Boosters from Jeff Todd. / Discussion, no decisions.
Would like written confirmation of this liability policy especially for Tournament Director (Gregg)
- Next Board Meeting