College Panhellenic Association || San Diego State University
Delegate Meeting Minutes
April 27, 2015 || 3pm || Visionary Suite
The meeting is called to order at 3:00 pm by president Erica Zemke.
ROLL CALL:ΑΧΩ ,ΑΓΔ, ΑΦ, ΔΓ, ΔΖ, ΓΦΒ, ΚΔ, ΠΒΦ
- Present: ΑΧΩ , ΑΓΔ, ΑΦ, ΔΓ, ΔΖ, ΓΦΒ, ΚΔ, ΠΒΦ
- Absent: None
GUESTS:
- Marrin Tyler
- Helen Knoll Breast Cancer 5K Run/Walk
- When: May 10, check-in at 7am, the walk begins at 8am
- Where: Crowne Point, 3804 Ingraham St.
- Registration fee of $25.
- Sorority contest- Chapter with most registered participants will receive recognition on their website.
- Contact Information
- Email:
- Website:
APPROVAL OF PREVIOUS MINUTES: The minutes of the April 13, 2015 meeting were approved as distributed.
FINANCIAL UPDATE:: The Treasurer reported as follows as of January 2015:
Beginning balance (June 2014) $ 28,901.63
Revenue $ 76,568.00
Expenses $ 55,817.08
Ending balance (March 23 2015) $ 49,652.55
The following bills were approved for payment:
GREEK COMMUNITY RELATIONS REPORTS:
USFC Representative, Mireya Meza () had no report.
IFC Representative, Blake King () had no report.
OFFICER REPORTS
Chair
The President () Erica Zemke reported:
- Ice Breaker
- Exec Structure Breakdown
- PIKES Fireman Philanthropy- Please come out and support!
Administration Team
The Director of Accreditation () Kayla Williams reported:
- Please remind your presidents to respond to my Accreditation Fall 2014 email. Thank you!
The Director of Administration () Jamie Miller had no report.
The Director of Finance () Kristen St. Angelo reported:
- Remember to remind Rho Chis in your chapter about their fees due!
- They can pay via check or cash (make out to Associated Students, with College Panhellenic Association in memo)
- Please pay chapter head tax.
Community Wellness Team
The Director of Judicial Affairs () Jenna Coyne reported:
- The bylaws were passed!
The Director of Risk Management () Robin Winzelberg had no report.
The Director of Scholarship () Emily Barkenbush had no report.
Programming Team
The Director of Internal Chapter Programming () AhnaMia Maranon had no report.
The Director of External Chapter Programming () Patty Masengale had no report.
Public Relations Team
The Director of Internal Public Relations () Erin Gonzalez reported:
- Please send me your sister sorority events for the month of April if you haven't already.
- I will be sending out next fall's sister sorority assignments and themes by the end of this semester, please contact me if you have any questions!
The Director of External Public Relations () Maggie Watts had no report.
- Check out the new website!
Campus Coordination Team
The Coordinator of Greek Activities () Jenna Beuck reported:
- Thank you to each chapter that RSVP’d for Greek Awards. Hope to see your delegates there tomorrow night at 8pm in Templo Mayor.
- Attire is red and black (semi formal)
The Coordinator of Associated Students () Hailey Seibel had no report.
The Coordinator of Athletics () Marjorie Butor had no report.
Membership Team
The Director of Formal Recruitment () Hanna Gifford had no report.
The Director of Recruitment Counselors () Marissa Brown reported:
- Had first Rho Chi Meeting this past Sunday and having the second on Thursday at 5pm.
The Director of Continuous Open Bidding () Kelsey Schroeder had no report.
Panhellenic Advisory Team
Caryl Montero-Adams (), Jordan Lewton (), & John Weng () reported:
- This Week’s Workshops/Events/Mtgs. Hosted by Greek Life / SLL
- Greek Awards Banquet
- April 28, 8 pm, Union, Templo Mayor
- Register up to 3 attendees per chapter
- Still need to register: Alpha Gamma Delta
- QPR Training (suicide prevention & intervention)
- May 1 (11am-12:30pm) Calpulli Center Conference Room 3 (4th floor)
- Registerat least 1 person per chapter required to attend for CM-M-4
- Still need to register: Alpha Phi, Pi Beta Phi, Alpha Gamma Delta
- Updates/New Items
- Let’s Talk (Information for chapter execs on resources for sexual assault)
- 5 per chapter
- Electronic copies will be sent out to chapters and their advisors
- Accreditation
- Documentation to be uploaded no later than THIS FRIDAY 11:59 pm May 1, 2015
- Check Accreditation website for requirements that are NOT APPLICABLE or CHANGED for spring 2015 evaluations!
- Agent of Change
- CPA Council Completed: 89% (as of 3/27/15)
- All Chapter Presidents have access to see who has/hasn’t completed Agent of Change on a Google spreadsheet
- Still need members to complete: all chapters, see handout with highlight
- Received a list of names of people who have not completed. Review and let Jordan know if the rosters are up-to-date.
- Chapter Directory
- Updates to the Chapter Directory due no later than Apr. 30, 2015 - email
- Chapter Directory
- One SDSU Community Events
- Co-host form
- RSO Renewal Opens May 1, Due July 1
- RSO Login
- Will be able to update information Univ. has on file for chapter including:
- Purpose
- Chapter website address
- Chapter Contact information
- Basic Membership Criteria
- Chapter Officers (list as many as you want)
- Chapter Bylaws
- Fire Inspection Doc.
- Cert. of Liability Insur.
- Google forms will be sent out this week to chapter presidents to update information!
- Submit Service Hours *used to evaluate CM-M-1, CS-S-1, and CS-G-1
- Service Hours form
REPORTS OF STANDING COMMITTEES
REPORTS OF SPECIAL COMMITTEES
UNFINISHED BUSINESS
NEW BUSINESS
ANNOUNCEMENTS
The following chapter announcements were made:
Chapter news:
Alpha Chi Omega- Alyssa Gustafson ():
- Dad’s weekend last weekend
- Went to Padres game on Friday
- We’re looking forward to our sister sorority event with Kappa Delta on Tuesday!
- We also have our Professor Scholarship Dessert on Tuesday.
- This Wednesday is our Ice Cream Fundraiser. Stop by from 9 pm - 1 am for a study break!
- Formal this Friday.
Alpha Gamma Delta- Rachel Clancy ():
- We had a great time participating in & fundraising for Relay for Life
- We’re excited for our sister sorority event with Delta Zeta tomorrow!
- We have our formal on Friday & everyone is really excited!
Alpha Phi- Alissa Young ():
- We have our senior week this week
- Tonight we are voting to pick our Ivy Man
- We have our date dance this Saturday night
Delta Gamma- Hannah Krikorian ():
- We have our Formal this Saturday!
Delta Zeta- Cassidy Gregson ()
- This week is our senior week!
Gamma Phi Beta- Elizabeth Burnett ():
- Were excited for our Crescent Ball this Saturday!
- Had a great time with regional coordinator last weekend.
Kappa Delta- Erin Di Leva():
- We have an alumni event this sunday that we are looking forward to as well as our date dance, Emerald Ball this friday!
- We are having a kayaking and paddleboarding sisterhood event saturday!
Pi Beta Phi- Tiana Garbett ():
- We have our Founder’s Day tonight at the Alumni Center.
- We’re excited to participate in Ex 4 Vets this weekend!
ADJOURNMENT
Alpha Gamma Delta motioned and Alpha Phi seconded meeting adjourned at 3:30 pm.