FOX RUN HOMEOWNERS ASSOCIATION, INC.
Board of Directors Monthly Meeting Minutes
May 26, 2013
By: John K. Copeland, Secretary
Call to Order:
The regularBoard of Directors meeting was held on the Copeland porch at 1440 S.W. 25th Lane. The meeting was called to order by Rhett Keene at 7:12p.m.
Attendees (Board Members present):
Rhett Keene
Mike Nielsen
Brian Ridgely
John Copeland
Danielle Copeland
Scott Marcum
(Members at Large present)
Diane Marcum
Jerry Brinkman
Debbie Brinkman
Rhett Keene made a motion to approve the Minutes from the April 23, 2013 meeting. The motion was seconded by Scott Marcum and passed unanimously.
Treasurer’s Report:
Scott Marcum stated that the checking account has a present balance of $27,553.37. The (former) savings account,or other account,had a balance of $14,209.05.
Scott Marcum stated that Sunshine’s bill had been received and, per Rhett Keene’s e-mail, John Copeland made a motion to pay same which was seconded by Rhett Keene and passed unanimously.
Scott Marcum stated that The Association had not received dues from Convertini; Hall; Wilson; and Ridgely.
President’s Report:
Rhett Keene went through the mail. A final bill was received from Shoreline Landscape. John Copeland made a motion to pay the bill which was seconded by Rhett Keene and passed unanimously.
The Association received a bill for $1,050.00 from Ross, Earle & Bonan, P.A. It appears that there was a $125.00 payment that was not applied, so Rhett Keene made a motion to pay $925.00 which was seconded by John Copeland and passed unanimously.
A $54.00 bill was received for the annual Post Office Box which had been paid by Joseph Hornberger. Rhett Keene made a motion to reimburse Joe Hornberger, which was seconded by John Copeland and passed unanimously.
Vice President’s Report:
The Vice President’s Report was given by Rhett Keene since Joe Hornberger was not in attendance. The only report was that the Sheriff’s Office stated that 911 calls have been placed to it by Fox Run residents for the month of April.
Secretary’s Report:
John Copeland stated that he received a Notice to Owner from Ranger Construction based upon the work being done by Sunshine. Since Sunshine’s bill had been paid, no action needed to be taken. John Copeland also stated that the electrician, Richard Neu, was running behind based upon the fact that he recently had a bout of pneumonia, but would repair the entryway electrical in the near future.
Landscape Committee:
Danielle Copeland stated that several people had advised that the magnolia tree at the entryway could not be saved and needs to be replaced. Scott Marcum stated that he had some industrial spray and that he would spray it. Rhett Keene stated that he called the County regarding the bee problem near the front wall. Mike Nielsen stated that the light near the lock-up was functioning. Danielle Copeland will follow up with Albert Johnson regarding the maintenance behind the transformer near the lock-up.
Drainage Report:
Rhett Keene advised The Board that Phase 1B had been completed. Rhett Keene also stated that all drainage issues needed to be taken care of before overlays. Mike Nielsen made a motion to take care of all drainage before the overlays which was seconded by Rhett Keene and passed unanimously.
Lock-Up Report:
Mike Nielsen stated that the maintenance looks better now that the new maintenance company has been maintaining it. Mike Nielsen stated that he paid $12.36for new keys but did not want to be reimbursed.
New Business:
Mike Nielsen brought up the four remaining unpaid dues. Rhett Keene made a motion to turn those four accounts over to the attorneyswhich was seconded by Scott Marcum. The motion passed with John Copeland opposing the motion.
Next Meeting:
It was determined that the next meeting would be held on June 18, 2013 on the Copeland porch at 7:00 p.m.
Adjournment:
At 9:16 p.m., Rhett Keene made a motion to adjourn the meeting which was seconded by John Copeland and passed unanimously.