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ROLES AND RESPONSIBILITIES

Review the following roles, confirm responsibilities, add roles as needed and confirm team structure, e.g., core vs. extended team.

PROJECT GOVERNANCE

Project Role / Name and Office / Department / Project Responsibilities
Executive Sponsor / Name, Office / ·  Overall project owner and champion
Sponsor / Name, Office / ·  Approves Project Initiation Plan
·  Approves any changes to the plan, scope or timeline
·  Works with project manager to resolve project issues
·  Acts as vocal project champion
·  May deliver key project communications
·  Attends Sponsor (Steering Committee) Meetings
·  Receives and Reviews Project Status Reports
Steering Committee / Name 1
Name 2
Name 3
Name 4
Name 5 / · 

Project Core Team

Project Role / Name and Office / Department / Project Responsibilities /
Project Manager / Name, Office / ·  Review and approve all project deliverables (Initiation Plan, Detailed Plan, Testing etc.)
·  Provide overall project oversight and work with business offices and Technical Project manager to keep project on track.
·  Ensures business and functional decisions are made to ensure technical development progress and completion
·  Work with Change Manager to develop Campus Readiness plan and related deliverables
·  Deliver project communications and conduct other campus readiness activities
·  Escalate issues to sponsor when necessary
·  Report on project status to key groups and individuals (Sponsor, Steering Committee etc.)
·  Ensure the project is initiated against a plan
·  Gain buy-in from key stakeholders and keep their interest and level involvement right throughout the project
·  Keep stakeholders and resources informed of what is happening with the project
·  Measure the performance of the project. Know how the project is performing against milestones, time frames, deliverables, budget and resources
·  Sign off on deliverables
·  Participate in requirements gathering
Technical Manager / Name, Office / ·  Coordinates/ Manages OIT technical resources for completion of project deliverables
·  Provides guidance on best methods for interface architecture design
·  Ensures functional specifications meeting technical needs for development
·  Manages OIT technical development effort
·  Provides the technical perspective in day-to-day project decisions
·  Monitors issues and change requests
·  Keeps all technical stakeholders aware of project status
·  Ensures completion of project technical testing: Unit, integration testing, etc.
·  Ensures technical go-live readiness
System Expert / Name, Office / ·  Participate in functional specification development meetings for representative systems
·  Write / assist with writing of functional specification document(s)
·  Develop system interfaces
·  Test system interfaces
·  Support system(s) upon go-live
System Programmer / Name, Office / ·  Participate in Requirements gathering
·  Develop, review and refine technical spec
·  Design, Build, Unit test, migrate and transition all technical deliverables, including online reports
·  Conduct Stress Test (if needed)
Department Process Experts / Name, Office / ·  Participate in analysis, requirement gathering, & preparation of specifications
·  Provide business expertise regarding processes and system design
·  Identify reporting requirements
·  Identify security/ access requirements
·  Provide department-specific insight into process and system designs
·  Identify improvement opportunities
·  Identify department specific requirements
·  Define test case scenarios
·  Create and approve test plans
·  Provide user acceptance testing support
·  Participate in development of the campus readiness plan
Information Warehouse Expert / ·  Identify Information Warehouse options and resources
Security and Authorizations Expert / ·  Create and Maintain system security (authentication, user profiles, assignment of users to profiles)
Project Coordinator / Name, Office / ·  Assist Project Manager with scheduling meetings and securing meeting space
·  Capture meeting notes
·  Assist with stakeholder involvement throughout project lifecycle
·  Assist with development of test plan
·  Support and participate in testing
Project Office Consultant / Name, Office / ·  Assist in the preparation of the Project Initiation plan
·  Create project SharePoint site, documentation structures and manage site access
·  Provide Princeton Project Management Methodology support
·  Provide sample templates and deliverables as needed (issues logs, test plans etc.)
·  Complete periodic project status reports
Change Management/ Campus Readiness Consultant / Name, Office / ·  Develop Stakeholder Information document(s) and related approach for reaching various stakeholders
·  Assist with planning for user engagement throughout project
·  Develop Campus Readiness Plan, Approach and related deliverables
·  Support Project Manager in campus readiness activities such as communication development and timing
·  Work with Project Manager and Technical Manager to define User Acceptance Test approach and plan
·  Participate in user sessions throughout the project lifecycle to ensure user issues are addressed in all
End User Training Expert / ·  Work with project team to define training approach
·  Develop training materials
·  Work with functional team to develop training exercises and related data
·  Deliver training and information sessions
·  Coordinate training logistics (setup in Learn, training rooms etc.)
End User Documentation Expert / ·  Participate in testing
·  Develop Quick Reference Card(s)
·  Develop documentation (if needed)

PROJECT EXTENDED TEAM

Provide expertise and guidance regarding specific functions and/ or responsibilities

Project Role / Name and Office / Department / Project Responsibilities /
/ ·  /