Proposed Budget Notes

  • Note 1: The rollover estimate is based off the most recent ledger provided by UAS. This includes credit card expenses from Fall 2016 and through credit card billing date 3/16. We put significant purchases on the credit card after this date so the number could drop by around 5,000 dollars (NAGPS, SUNYSA, Regalia, final marketing purchases).
  • Note 2:
  • increased the stipends for the Eboard and lead senator by the amount the assembly approved.
  • Increased senator budget line as we have 4 senators (excluding lead senator but including presidents senatorial slot) and only had budgeted for 3
  • Increased council reps budget to include three more council reps. This is due to the addition of 2 more graduate student reps on university life council next year (thanks Amani) and one other additional council rep requiring payment.
  • Created a discretionary Budget line for Lead Senator. This money is to be used if GSA is asked to provide representatives for ad hoc committees or if we successfully lobby for additional seats on other councils or the senate.
  • Note 3: Decreased branding purchases budget by 5,000 however last year 8,000 dollars from that budget was for regalia so it is a net increase in marketing purchases (mugs, t-shirts, pens, etc…)
  • Note 4: Created a budget line to provide seed money for Diwali event. This money will be provided ONCE as a front for expected ticket sales. Going forward the ticket sales from Diwali will go straight to the GSA which will be provided to ISO for their next Diwali event. Major stipulations will be required to access the money. Some examples are:
  • Requirement for ticket sales to go through university tickets
  • Requirement for ISO to be in good standing with the GSA, this includes but is not limited to:
  • Attendance at assembly meetings
  • Attendance and participation throughout the year (including prior year) for all committee obligations
  • Meeting with Student Involvement and GSA representative at the beginning of year to organize financials for event
  • Creating and providing the GSA with a full budget prior to the event with time to review it.
  • Not violate GSA, University or SUNY policy in putting on Diwali.

If the stipulations are violated the GSA will keep the ticket sales for that year to reimburse for the GSA’s initial investment

  • Note 5: This is a financial reserve for dire situations for the GSA. This money is not to be spent unless:
  • Student Activity Fee goes voluntary
  • GSA is sued
  • Note 6: This money is for expenses incurred in the 2016-2017 fiscal year but not paid until the 2017-2018 fiscal year.
  • General Comments:
  • RGSO funding was cut 5,000 dollars at the suggestion of current VP. This was reallocated to the Grants budget line.
  • At the request of the incoming president GSA Welcome/End of Year event budget line was doubled to try to work with Student involvement to provide a better graduate student orientation experience.
  • Liability insurance was overbudgeted (we spent less than 1,000 on it last year) left 1,500 to allow increase in our insurance to allow hiring of more OM’s to staff other campuses.
  • Printer contract included funding for the purchase of one printer last year. I reduced the budget somewhat but left additional money to explore options of switching vendors or purchasing networking software to link all printers together.
  • Decreased Presidents discretionary funds at request of incoming president (money was not spent last year)
  • Increased programming budget at request of incoming president and rest of eboard.