REQUEST FOR QUOTATIONS (RFQ)
FOR
Provision of Construction Health and Safety Professional Service for Jones Road Storage Warehouse Project at O.R. Tambo International Airport
(February 2017)
Project number: 2920
Name of tenderer: ………………………………………………………………………………..
Tendering Instructions: Technical Requirements Only:
A Technical Method Statement and Financial Proposal must be submitted which should describe the proposed methodology on how Construction Health and Safety will be executed and managed. Other issues that the Construction Safety Consultant identifies that should be addressed for this project must be outlined in the method statement and priced into the proposal.
The submission should include inter alia:
· Technical Proposal (Construction Health & Safety management methodology);
· Financial Proposal including a detailed cost breakdown table (refer to Pricing Data);
· Information regarding personnel who will be involved in the project, backup personnel to key staff, including their CVs and proof of any professional registration (i.e. SACPCMP or SACNASP);
· Three references of similar type of projects executed in the last 5 years.
Note: The tender quote validity period is 16 weeks (120 days)
Tender Tendering Instructions 1
Pages
List of Returnable Documents 3
Returnable Schedules 3
Tender Returnable documents 2
T2.1 List of Returnable Documents
The tenderer must provide the following returnable documents:
1 Returnable schedules required for tender evaluation purposes
1.1 Certificate of Authority for Signatory.
1.2 Proof of Professional registration with the South African Council for the Project and Construction Management Profession (SACPCMP) as per the Project and Construction Management Professions Act, 2000 (Act No. 48 of 2000), or South African Council for Natural Scientific Professions (SACNASP) or similar professional body.
1.3 Original and valid Tax Clearance Certificate issued by the South African Revenue Services.
1.4 Original and valid B-BBEE Verification Certificate (approved by a Sanas accredited verifier).
1.5 Proof of Public Liability (PL) Insurance and Professional Indemnity (PI) Insurance.
1.6 Letter of Good Standing
1.7 Construction Health & Safety Technical Methodology
1.8 Organogram of personnel to be dedicated on the project (indicate experience & qualifications)
OTHER ENCLOSED DOCUMENTS TO FORM PART OF THE APPOINTMENT CONTRACT;
2 Offer and Acceptance
3 Contract Data
4 Health & Safety and Environmental Management Agreement
5 Pricing schedule
1. Returnable Schedules Checklist;
Completed (tick)1.1 / Certificate of Authority for Signatory
1.2 / Professional registration with SACPCMP, SACNASP or similar accredited professional body
1.3 / An original and valid Tax Certificate issued by the South African Revenue Services
1.4 / An original and valid B-BBEEE Verification Certificate
1.5 / Proof of Professional Indemnity and Public Liability Insurances
1.6 / Construction Health & Safety Technical Methodology
1.7 / Letter of Good Standing
1.8 / Organogram of personnel to be dedicated on the project (indicate experience & qualifications)
** NOTE; FAILURE TO SUBMIT THE ABOVE RETURNABLE DOCUMENTS WILL DISQUALIFY THE SUBMISSION AND IT WILL NOT BE EVALUATED UNDER PRICE AND PREFERENCE.
Tender Returnable documents 3 List of Returnable Document
Form 1.1: Certificate of Authority for Signatory
1) Signatories for close corporations and companies shall confirm their authority by attaching to this form a duly signed and dated copy of the relevant resolution of their members or their board of directors, as the case may be.2) In the event that the tenderer is a joint venture, a certificate of authority for signatories (Form 1.4) is required from all members of the joint venture and the designated lead member shall be clearly identified as requested by tender condition F2.13.4.
An example is shown below:
“By resolution of the board of directors taken on……………………………………….20………….
Mr/Mrs/Ms……………………………………………………………………………………………………….
whose signature appear below, has been duly authorized to sign all documents in connection with this tender for “Professional Fire Engineering services for the provision of an approved rational fire design for the JOC Building at O.R. Tambo International Airport”
(block capitals)…………………………………………………………………………………………………..
…………………………………………………………………………………………………………………….
Signed on behalf of Company:……………………………………………………………………………….
In his/her capacity as:………………………………………………………………………………………….
Date:………………………………………..Signatory of Authority:…………………………………………
Witnesses:
______
Signature Signature
______
Name (print) Name (print)
Attach:
· Certified copy of extract from minutes
· Annual Financial Report
· Tax Clearance Certificate
· Company Documents
· Bank Reference
Signed …………………………………… Date…………………………………………………..
Name …………………………………… Position………………………………………………
Tenderer ………………………………………………………………………………………………...
Tender
Returnable Document 4 Returnable Schedules
Form 1.2: Professional registration with SACPCMP or SACNASP or similar accredited professional body
(Attach proof of registration of company or individuals dedicated to project)
Tender Returnable documents 5 Returnable Schedules
Form 1.3: Tax Clearance Certificate
Please attach company’s valid original tax clearance certificate/s to this page.
No tender will be awarded to any person whose Tax matters have not been declared to be in order by South African Revenue Service – valid and original Tax certificate must be attached.
Tender Returnable documents 6 Returnable Schedules
Form 1.4: B-BBEE Verification Certificate
Please attach company’s valid B-BBEE Verification Certificate/s to this page:
Tender Returnable documents 7 Returnable Schedules
Form 1.5: Proof of Insurance
1. Please give details of insurance held by you, enclosing a copy of the policy held by you in relation to that insurance.
Employers Liability Insurance
INSURER:POLICY NO: / EXPIRY DATE:
EXTENT OF COVER:
Enclosed? (Please tick as appropriate) / Yes
No
Public Liability (Third Party Insurance)
INSURER:POLICY NO: / EXPIRY DATE:
EXTENT OF COVER:
Enclosed? (Please tick as appropriate) / Yes
No
Professional Indemnity Insurance
INSURER:POLICY NO: / EXPIRY DATE:
EXTENT OF COVER:
Enclosed? (Please tick as appropriate) / Yes
No
2. Please enclose full details of any claims in excess of R35, 000 made against your Firms’ insurance policies within the last three years.
Enclosed? (Please tick as appropriate) / YesNo
N/A
Signed…………………………………………………….. Date………………………………………….
Name…………………………………………………….. Position………………………………………
Respondent…………………………………………………………………………………………………
Tender
Returnable documents 8 Returnable Schedules
Form 1.6: Construction Health and Safety Technical Methodology (to be applied in this project)
(Attach methodology – A4 size single sided not exceeding 3 pages)
Tender Returnable documents 9 Returnable Schedules
Form 1.7: Letter of Good Standing
Please attach a copy of the Letter of Good Standing to this page:
Tender Returnable documents 10 Returnable Schedules
Form 1.8: Organogram of personnel to be dedicated on the project (experience & qualifications)
(Attach Organogram)
Note: CV’s of personnel, Tertiary Qualifications must be attached.
Tender Returnable documents 11 Returnable Schedules
______
Agreements and contract data
______
Pages
1.1 Form of Offer and Acceptance 13 - 14
1.2 Contract Data 15 - 17
1.3 Occupational Health and Safety Agreement 18 - 19
Contract
Agreements and contract data 12
1.1 Form of Offer and Acceptance
Offer
The Employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of:
Professional Construction Health & Safety Practitioner for the Jones Road Storage Warehouse Project at OR Tambo International Airport
The tenderer, identified in the offer signature block, has examined the documents listed in the tender data and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender.
By the representative of the tenderer, deemed to be duly authorised, signing this part of this form of offer and acceptance, the tenderer offers to perform all of the obligations and liabilities of the Service Provider under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the Contract Data.
The offered price for Professional Fees (including VAT)
______(in words);
(in figures)______
Refer to Pricing Data
This offer may be accepted by the Employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the tenderer before the end of the period of validity stated in the tender data, whereupon the tenderer becomes the party named as the Service Provider in the conditions of contract identified in the Contract Data.
Signature(s) ______Date ______
Name(s) ______
Capacity ______
for the
tenderer ______
(name and address of organization)
Name and
signature of
witness ______Date ______.
Contract
Agreements and contract data 13 Form of offer and acceptance
Acceptance (only to be completed at acceptance stage)
By signing this part of this form of offer and acceptance, the Employer identified below accepts the tenderer’s offer. In consideration thereof, the Employer shall pay the Service Provider the amount due in accordance with the conditions of contract identified in the Contract Data. Acceptance of the tenderer’s offer shall form an agreement between the Employer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement.
The terms of the contract, are contained in:
· Agreements and contract data, (which includes this agreement)
· Pricing data
· Scope of work.
· Site information
and drawings and documents or parts thereof, which may be incorporated by reference into Parts 1 to 4 above. Deviations from and amendments to the documents listed in the tender data and any addenda thereto as listed in the tender schedules as well as any changes to the terms of the offer agreed by the tenderer and the Employer during this process of offer and acceptance, are contained in the schedule of deviations attached to and forming part of this agreement.
The tenderer shall within two weeks after receiving a completed copy of this agreement, including the schedule of deviations (if any), contact the Employer’s agent (whose details are given in the contract data) to arrange the delivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the conditions of contract identified in the Contract Data. Failure to fulfil any of these obligations in accordance with those terms shall constitute a repudiation of this agreement.
Notwithstanding anything contained herein, this agreement comes into effect on the date when the tenderer receives one fully completed original copy of this document, including the schedule of deviations (if any). Unless the tenderer (now Service Provider) within five working days of the date of such receipt notifies the Employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the parties.
Signature(s)
______
Name(s)
______
Capacity
______
for the
Employer Airports Company South Africa
O.R. Tambo International Airport
4th floor ACSA North Wing Offices
1627
Name and
signature of
witness ______Date ______
Contract
Agreements and contract data 14 Form of offer and acceptance
1.2 Contract data
The Conditions of Contract are the Standard Professional Services Contract (July 2009, Edition 3) published by the Construction Industry Development Board (CIDB)
Each item of data given below is cross-referenced to the clause in the Conditions of Contract to which it mainly applies.
Part 1: Data provided by the EmployerClause / Data
The Employer is: Airports Company South Africa Ltd
3.4 and 4.3.2 / The authorised and designated representative of the Employer is:
Name:
The address for receipt of communications is:
Telephone:
Facsimile:
E-mail:
Address:
1 / The Project is: Jones Road Storage Warehouse Project.
1 / The Period of Performance is until completion of all project deliverables in accordance with the scope of service and scope of work.
1 / The Start Date is:…………………………..(to be confirmed at appointment)
3.5 / The location for the performance of the Project is: OR Tambo International Airport.
3.6 / The Service Provider may not release public or media statements or publish material related to the Services or Project under any circumstances without prior written authorisation by the Employer.
3.12 / The penalty amount payable per day is 0.05% to a maximum of 10% of contract fee value.
3.15 / The programme shall be submitted within 14 Days of the sign off of the Contract.
3.15.2 / The Service Provider shall update the programme at intervals not exceeding 4 weeks.
5.4.1 / The Service Provider is required to provide the following insurances in respect of each and every claim without limit to the number of claims;
1. Insurance against: Professional Indemnity
Cover is: R5 million.
Period of cover: Duration of the project up to Final Completion date.
2. Insurance against: Public Liability
Cover is: see attached insurance schedule.
5.5 / The Service Provider is required to obtain the Employer’s prior approval in writing before taking any of the following actions:
1. Change of designated project personnel.
2. Change of project scope.
3. Change of professional fees
Contract
Agreements and contract data 15 Contract Data
7.2 / The Service Provider is required to provide personnel in accordance with the provisions of clause 7.2 and to complete the Personnel Schedule.8.1 / The Service Provider is to commence the performance of the Services immediately from the contractual start date.
8.2.1 / The Contract is concluded when all Consultants contract responsibilities in terms of this contract and responsibilities of the Consultant in the JBCC Principal Building Agreement contract have been carried out.
8.4.3 (c) / The period of suspension under clause 8.5 is not to exceed 6 months.
9.1 / Copyright of documents prepared for the Project shall be vested with ………………… (Consultant) within the contract period and copyright shall be passed on to ACSA upon accepted completion of each project phase or stage.
12.1 / Interim settlement of disputes is to be by adjudication.
12.2 / 12.3 / Final settlement is by Arbitration.
12.2.1 / In the event that the parties fail to agree on a mediator, the mediator is nominated by the Johannesburg Advocates Bar Council.
12.4.1 / In the event that the parties fail to agree on an arbitrator, the arbitrator is nominated by Johannesburg Advocates Bar Council.
13.4 / Neither the Employer nor the Service Provider is liable for any loss or damage resulting from any occurrence unless a claim is formally made within the contract period stipulated in the contract data.
13.5.1 / The provisions of 13.5 shall apply to the Contract.
13.6 / The provisions of 13.6 do not apply to the Contract.
14.3 / Clause 14.2 shall not apply to disputed amounts which are finally determined to be payable to the Service provider.
15 / The interest rate will be applicable bank prime rate.
The additional conditions of contract are: State below if any.
None.
Contract