SCOTT COUNTY BOARD OF EDUCATION
TENTATIVE AGENDA
Great Crossing Office Complex
May 13, 2014
6:30 p.m.
Regular Board Meeting
(Meeting #13)
1. CALL TO ORDER
2. WELCOME
3. VISION STATEMENT – “we exist to ensure the best education for every student in Scott County Schools and to create a collaborative culture to ensure student learning”.
4. APPROVE AGENDA
5. FINANCIAL STATEMENT
6. APPROVAL OF CURRENT BILLS
7. SPOTLIGHT: Presentation of Toyota Classic Scholarship and recognize SCHS Girls Doubles Tennis Team
8. DIALOGUE FOR BOARD MEMBERS WITH ANNE MASON ELEMENTARY
9. PUBLIC COMMENT
10. PERSONNEL REPORT
11. FIELD TRIP REPORT
12. CONSENT ITEM FOR MINUTES:
A) APPROVAL OF MINUTES FOR WORK SESSION #10 (4-22-14)
B) APPROVAL OF MINUTES FOR SPECIAL BOARD MEETING #11 (4-24-14)
C) APPROVAL OF MINUTES FOR WORK SESSION #12 (5-6-14)
13. CONSENT ITEMS FOR FEES:
A) APPROVE STUDENT FEE FOR ELKHORN CROSSING STUDENTS TO ATTEND GATEWAY ACADEMY: Recommendation: Board approve the implementation a fee not exceeding $100.00 for fees associated with attending the Gateway Academy for Elkhorn Crossing School students.
14. CONSENT ITEMS FOR COMMON CARRIERS:
A) APPROVE COMMON CARRIER TO TRANSPORT ELKHORN CROSSING SCHOOL STUDENTS TO ORLANDO, FL: Recommendation: Board approve the use of common carrier services (Delta) to provide transportation for Elkhorn Crossing students, to and from Orlando, FL on June 24-29, 2014, due to the distance of the trip.
B) APPROVE COMMON CARRIER TO TRANSPORT NORTHERN ELEMENTARY SCHOOL STUDENTS TO WASHINGTON, DC: Recommendation: Board approve the use of as common carrier services (Lakefrontlines) to provide transportation for Northern Elementary students to and from Washington D.C. June 20 – 23, 2014 due to the distance of the trip.
C) APPROVE COMMON CARRIER TO TRANSPORT ROYAL SPRING MIDDLE SCHOOL STUDENTS TO CINCINNATI, OH: Recommendation: Board approve the use of common carrier services (Shockey Tours) to provide transportation for Royal Spring Middle School students, to and from Cincinnati, OH on May 30, 2014, due to the distance of the trip.
15. CONSENT ITEMS FOR DONATIONS:
A) APPROVE DONATION TO EASTERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of student communication folders valued at approximately $714.00 from White Greer & Maggard for the benefit of the Eastern Elementary School.
B) APPROVE DONATION TO ROYAL SPRINGS MIDDLE SCHOOL: Recommendation: Board approve the donation of $1200.00 from White Greer & Maggard to Royal Springs Middle School to be used for purchasing FY15 agenda books.
C) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve donations of $225.00 from Lisa Costa for the benefit of Elkhorn Crossing’s VEX World Competition trip.
D) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve donations of $425.00 from John & Maria Lewis for the benefit of Elkhorn Crossing’s VEX World Competition trip.
E) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve donations of $150.00 from Edward & Karen Milum for the benefit of Elkhorn Crossing’s VEX World Competition trip.
F) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve donations of $240.00 from Ernest & Chokline Smith for the benefit of Elkhorn Crossing’s VEX World Competition trip.
G) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve donations of $185.00 from Toby & Cheryl Tillett for the benefit of Elkhorn Crossing’s VEX World Competition trip.
H) APPROVE DONATION TO ANNE MASON ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $105.00 from Jenny Leahy to Anne Mason Elementary School to be used for Camp Campbell Gard field trip.
I) APPROVE DONATION TO ANNE MASON ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $105.00 from Stephanie Batten to Anne Mason Elementary School to be used for Camp Campbell Gard field trip.
J) APPROVE DONATION TO ANNE MASON ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $105.00 from Eric Eifert to Anne Mason Elementary School to be used for Camp Campbell Gard field trip.
K) APPROVE DONATION TO ELKHORN CROSSING SCHOOL: Recommendation: Board approve the donation of $500.00 from SCHS Athletic Office to Elkhorn Crossing School to be used for the National HOSA Competition trip.
L) APPROVE DONATION TO NORTHERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $2,700.00 from NEED National Youth Awards to Northern Elementary School to be used for expenses to attend the NEED Awards event in Washington, DC on June 20-23, 2014.
M) APPROVE DONATION TO GEORGETOWN MIDDLE SCHOOL: Recommendation: Board approve the donation of $1,000.00 from United Bank to Georgetown Middle School to be used for expenses for the 8th grade field trip to the Freedom Center in Cincinnati, OH.
N) APPROVE DONATION TO STAMPING GROUND ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $400.00 from Stamping Ground Elementary School PTA to Stamping Ground Elementary School to be used for bus expenses for the 5th grade field trip to Camp Campbell Gard.
O) APPROVE DONATION TO NORTHERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $700.00 from Northern Elementary School PTA to Northern Elementary School to be used for playground equipment.
P) APPROVE DONATION TO NORTHERN ELEMENTARY SCHOOL: Recommendation: Board approve the donation of $1,922.36 from Northern Elementary School PTA to Northern Elementary School to be used for school technology.
Q) APPROVE DONATION TO THE NINTH GRADE SCHOOL: Recommendation: Board approve the donation of $1284.84 from Ninth Grade School PTA to Scott County Ninth Grade School to be used for media purchases.
16. CONSENT ITEMS FOR FUNDRAISERS:
A) APPROVE SCHS GIRLS SOFTBALL HOMERUN CLUB FUNDRAISER: Recommendation: Board approve the Papa John’s fundraiser running May through June 2014 for the benefit of SCHS Girls Softball program.
B) APPROVE SCHS GIRLS SOFTBALL HOMERUN CLUB FUNDRAISER: Recommendation: Board approve the Zaxby’s fundraiser running May through June 2014 for the benefit of SCHS Girls Softball program.
C) APPROVE SCOTT COUNTY NINTH GRADE FUNDRAISER: Recommendation: Board approve the School Picture on August 13, 2014 for the benefit of Scott County Ninth Grade School.
D) APPROVE SCOTT COUNTY NINTH GRADE FUNDRAISER: Recommendation: Board approve the Book Fair December 1-5, 2014 for the benefit of Scott County Ninth Grade School.
E) APPROVE SCOTT COUNTY TRACK TEAM FUNDRAISER: Recommendation: Board approve the Buffalo Wild Wings’s fundraiser on May 17, 2014 for the benefit of SCHS Track program.
F) APPROVE SCOTT COUNTY WRESTLING TEAM FUNDRAISER: Recommendation: Board approve the Mini-Camp fundraiser on June 20-21, 2014 for the benefit of SCHS Wresting program.
G) APPROVE EASTERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Relay for Life Ribbon fundraiser on May 14-16, 2014 for the benefit of the American Cancer Society.
H) APPROVE SCHS GIRL’S GOLF FUNDRAISER: Recommendation: Board approve the Pancake Breakfast fundraiser May 31, 2014 for the benefit of SCHS Girls Golf program.
I) APPROVE SCHS GIRL’S GOLF FUNDRAISER: Recommendation: Board approve the Golf Scramble fundraiser May 31, 2014 for the benefit of SCHS Girls Golf program.
J) APPROVE EASTERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Spring Carnival fundraiser May 17, 2014 for the benefit of Eastern Elementary School.
K) APPROVE EASTERN ELEMENTARY SCHOOL FUNDRAISER: Recommendation: Board approve the Relay for Life Crazy Days fundraiser on May 14-16, 2014 for the benefit of the American Cancer Society.
L) APPROVE ROYAL SPRING MIDDLE SCHOOL FUNDRAISER: Recommendation: Board approve the Book Fair fundraiser during the 14-15 school year for the benefit of the Royal Spring Middle School.
M) APPROVE ROYAL SPRING MIDDLE SCHOOL FUNDRAISER: Recommendation: Board approve the Yearbook/Picture Sale fundraiser during the 14-15 school year for the benefit of the Royal Spring Middle School.
17. CONSENT ITEMS FOR GRANTS:
A) APPROVE THE TOYOTA BORNLEARNING ACADEMY GRANT FOR THE BENEFIT OF SOUTHERN ELEMENTARY SCHOOL: Recommendation: Board approve the Toyota Bornlearning Academy Grant to the benefit of Southern Elementary School per the attached.
B) APPROVE THE LIVING ARTS AND SCIENCE CENTER GRANT FOR THE BENEFIT OF WESTERN ELEMENTARY SCHOOL: Recommendation: Board approve the Living Arts & Science Center Grant to the benefit of Western Elementary School per the attached.
18. CONSENT ITEM FOR SURPLUS:
A) DECLARE ASSETS TO BE SURPLUS: Recommendation: Board declare listed assets as surplus goods and approve the sale or disposal of these units.
19. CONSENT ITEMS FOR CONTRACTS/AGREEMENTS:
A) APPROVE MEMORANDUM OF UNDERSTANDING (MOU) WITH KENTUCKY SCIENCE CENTER: Board approve the attached MOU between Scott County Schools and the Kentucky Science Center for Lego Robotics Camp Partnership.
B) Contract with Teaching Strategies Inc. (Safe and Civil Schools) as Educational Specialist to Provide District-Wide Training on Behavior RTI Core: Recommendation: Approve contract with Teaching Strategies, Inc. (Safe and Civil Schools) to provide this training for the district during the 2014-2015 school year.
20. APPROVE PHYSICALS AND ADMINISTRATION OF THE BOARD’S DOT SUBSTANCE ABUSE PROGRAM: Recommendation: Board renew, effective July 1, 2014, Bluegrass Business Health to provide; physical examinations for newly hired Classified employees, annual Bus Driver physical examinations, the required Five (5) panel Drug Tests and the administration of the DOT Substance Abuse Program as required for the student transportation department.
21. RENEW STUDENT DRUG TESTING SERVICES: Recommendation: Board renew the agreement with Bluegrass Business Health to carry out the requirements of the district’s student drug testing policy through June 30, 2015
22. APPROVE KSTC TRANSPORTATION AGREEMENT: Recommendation: Board approve the agreement to provide transportation services for the Kentucky Science & Technology Corporation (KSTC), “Governor’s School for Entrepreneurs contingent on the approval on the agreement by the Board’s attorney, KSTC and receipt of insurance certifications as may be required.
23. APPROVE WORKERS COMPENSATION COVERAGE FY15
24. APPROVE SUMMER EMPLOYMENT FOR SPECIAL EDUCATION STAFF: Recommendation: Board approves 2014 summer employment for special education staff to conduct evaluations, provide extended school year services and/or compensatory education, and complete transition activities/reports. Staff to be employed includes school psychologists, educational diagnosticians and teachers.
25. APPROVE SUMMER FEEDING PROGRAM FOR THE SUMMER OF 2014: Recommendation: Board approve the Summer Feeding Program to be administered at Southern Elementary for 2014.
26. APPROVE BREAKFAST AND LUNCH PRICE INCREASE: Recommendation: Board approve the increase to Breakfast and Lunch prices as submitted.
27. REPORT FROM RAISING THE GRADUATION RATE COMMITTEE
28. Approve 2014-2015 Certified Evaluation Plan: Recommendation: Approve 2014-2015 Scott County Certified Employee Plan prior to submission to the Kentucky Department of Education.
29. APPROVE BG# 4 FORMS – SCOTT COUNTY LEMONS MILL ELEMENTARY SCHOOL: RECOMMENDATION: Board approve the BG# 4 form(s) for the following contracts and purchase orders, authorizing the Board’s designee to execute the documents and submitting them to the Kentucky Department of Education for final approval and authorize final payment(s):
Bid Pkg Description Contractor Total Contract Amount
220 Plumbing & HVAC Central Kentucky Sheet Metal $ 1,489,358.29
220(PO) Pumps Blackmore & Glunt $ 39,544.00
220(PO) Exhaust Fans, Louvers, etc. Air Mechanical Sales $ 29,825.00
220(PO) Hydronic Specialties Blackmore & Glunt $ 12,884.00
220(PO) Cooling Tower Blackmore & Glunt $ 46,948.00
220(PO) VRF Units Thermal Equipment Sales $ 318,000.00
220(PO) Water Source Heat Pump Thermal Equipment Sales $ 96,000.00
220(PO) MUA Units Thermal Equipment Sales $ 241,000.00
220(PO) Domestic HW Heater Ferguson Enterprises $ 3,142.52
220(PO) Expansion Tank Ferguson Enterprises $ 162.00
220(PO) Kitchen HW Heater Thermal Equipment Sales $ 45,000.00
220(PO) Plumbing Fixtures Ferguson Enterprises $ 70,020.92
30. APPROVE BG# 4 FORMS – LEMONS MILL ELEMENTARY SCHOOL – ADDITION: RECOMMENDATION: Board approve the BG# 4 form(s) for the following contracts and purchase orders, authorizing the Board’s designee to execute the documents and submitting them to the Kentucky Department of Education for final approval and authorize final payment(s):
Bid Pkg Description Contractor Total Contract Amount
093 Tiling Martina Brothers $ 36,231.00
31. APPROVE CHANGE ORDER(S) FOR LEMONS MILL – ADDITION
32. Superintendent’s report
33. REFLECTION
34. ADJOURNMENT