Galina Donovan650-533-1972
La Honda, CA 94020
RELOCATING TO FORT WORTH, TX (summer 2017)
Skype: galinadonovan888
Career Executive Assistant with 15+ years of experience supporting C-Level Executives (ranging from CEO, CMO, COO, President, EVP, and SVP) in the Security and High-Tech industries including start-ups and global publicly owned company experience.
Act as liaison with Board Members, Shareholders, Investors, Government Officials, professional athletes, and Venture Capital community.
Language Skills: English, Russian and French
Education:B.S. in Clinical Psychology (+ 3.5 years of Masters program) Notre Dame De Namur University
M.S. in Psychology and Human Development, Belarus Pedagogical University
Technical Expertise: Mac/PC(Office 360)env., Adobe,Oracle,Seibel,SAP,SWAN,Ariba, Concur, Box.com, Citrix-GoTo, Social Media tools/apps, WebEx, OKTA, BlueJeans. COUPA; Apple products and applications; Skype; Citrix; Google Calendar and Gmail, Hangouts; numerous social media including Twitter, Facebook, LinkedIn,Instagram, Snapchat.
Well accomplished IT support to Execs: InterCall; Skype, Google Hangouts; LiveCast;
All Hands Corp meetings (750+ employees’ production)
PROFESSIONAL EXPERIENCE
Executive Assistant to CEO– MapR April 2015 - present
Executive Assistant to Executive Chairman & Founder
•Handle highly confidential information for both the Executive Chairman and the CEO
•Proactively anticipate CEO's & Chairman’s needs/ Board relationships/IR relationships
•Organize quarterly Board meetings and Board Meeting Calendar; work closely with BOD members and their EAs
•Makes complex personal and business travel arrangements globally,prepare detailed travelitinerary before trip; Visas
•Manage and organize production of Company events and Quarterly business reviews(All hands; QBRs; CXOs)
•Provide assistance to ensure a smooth flow of daily operations & to fulfill the Chairman & the CEO’s priorities.
•Provide an insightful information to CEO & HR that elevates Organizational culture and straightening relationships
•Cultivates and keeppositive relationships across other organization such Engineering
•Manges Engineering events and activities to maintain and develop corporate environment and culture
•Champion of the inclusivity and company culture; development and internal PR of Mission critical message.
Key Accomplishments:
•All events been successfully carried out under the budget on time
•Developed a production task template that’s been used throughout the organization
•Develop and Manage Corporate Executive Calendar for the organization
•Initiated & developed Company Holiday idea with a full transformation of the first floor and within/under the budget
•Manage Corporate Town Hall and mini All Hands for other Bus Units (450 pp worldwide)
•Developed production and flow of Analyst day and User Conference
Executive Assistant/PA to EVP, WW Field Ops - Palo Alto Networks, Santa Clara 2013 - 2015
Executive Assistant - Business
• Acted as his Right arm always staying two steps ahead
•Arranged complex international travel in multiple time zone; engaging with teams in other regions
•Propensity to take the lead and manage requests from multiple individuals
•Managed & coordinatedmulti-time zones calendar
•Provided leadership and direction for management initiatives
•Meeting notes/agenda/Offsite – project base/vendor relations
•Make personal and business travel arrangements,prepare and presents detailed travelitinerary before trip
•Communicated and managed materials and details for annual Customer Advisory Board meetings.
•Diligently prioritized workload to effectively keep projects flowing to meet deadlines; strategic planning
•Extensive calendar management across multiple international and national time zones
•Provided the bridge for smooth communication between SVP, CEO and internal teams
•Client liaison - Executive Customers and Board Members at the C-Level
• Lead Bi-weekly EA staff meeting
•Ad-hoc projects such as networking sporting events management and production
Served as a PA to Executive and his family in parallel
•Managed all private air charter travel for domestic & international trips, including all aspects of itineraries
•Arranged appointments, meetings, speaking engagements, philanthropic activities and various business and social events.Executive traveled weekly between Seattle, Silicon Valley, and Palm Springs with the family via charter
•Extensively coordinated with organizations and their Founders –Private/Public. Corresponded with the Basketball Association at the Seattle State University
•Reviewed, authorized and paid personal bills via wire and check.Handled extensive art collection, maintaining detailed filing system, including appraisals and insurance
•Arrangement of car deliveries/pickup across states
•Oversaw all home renovations, scheduled contractors, maintenance and repairs/ managed multiple estates, vehicles.
•Liaised with spouse & household staff extensively; contractors, interior designers, insurance companies
•Managed driver's schedule; coordinated interior designers, tax/CPA/ meetings/ schedules for summer/vacation coverage
Key Accomplishments:
•OrganizedandmanagedCustomerNetworkingSportingevent+marketingoutreachthatgenerated$2mil in the pipeline right after the event
•Developed and implemented a core frame for all strategic Quarterly Staff Meeting
•Co-developed Sales Training Facilities and onboarding strategy
•Hosted and organized Executive Customer Advisory Board for International members
•Community Outreach Initiative: Survey to Employees/Vendor engagement
Executive Assistant to CMO - McAfee, Inc.Santa Clara2007 - 2012
•Provided seamless support for CMO and his staff (3 VPs).
•Managed complex domestic and international travel arrangements; obtaining international travel visas & foreign embassy documents; including processing visas, embassy documents
•Management of Global Corporate Calendar for C-Level Corporate Planning
•Coordinated and managed executive speakers and customers for the Global Speakers Bureau
•ManagedExecutivecustomers'meetingsattheannualUserConferenceworkingdirectlywithregionalGlobal Accounts
•Coordinated and managedeightexecutiveboardrooms150executivemeetingsatannual McAfee user conference
•Co-managed Focus Conference event and Executive Briefing Center
•ArrangedlogisticsforvariouscustomervisitsinNorthAmerica,Europe,theMiddleEastandAPAC
•Oversaw presentation reviews,provided strategic on-site project scheduling, and planning
•PreparedandpromotedvariousMarketingleadershipmeetingsandworkshopsincludingcoordinatingwith vendorstoscheduleeventsandensuremaximumparticipationaswellasrooms,mealsandtechnicallogistics
•Organized private Sporting event for Top Echelon of Intel and McAfee executive including Government figures
•Initiated and managed Mandel Communication courses for the Executive team
Key Accomplishments:
•OrganizedandmanagedCustomerNetworkingSportingevent+marketingoutreachthatgenerated$2mil in the
•Managed the office moveforMarketingDepartmentincludinginstrumentalintherelocationofentireoffice building
•DevelopedanddesignedMcAfeeGymBuild-out-includingequipmentordering,contractnegotiation management
•Saved$500KbyselectingthemostoptimalFitnessManagementteam.Createdandbranded Gym logo
•Acted as a dedicated Ambassador for Health and Wellness @ work
•Developed and managed international partnership for C-Summit and Focus Series global events
•FacilitatedsportsmarketingeventswithC-Levelcustomersincludingworkingw/majorarenas
•CreatedandmaintainedGlobalCorporateCalendarsavingtimeandmoneyforanExecutivesuiteinplanning their international trips throughout the year
•Communityoutreach-Raisedwithin1hoursoflunchtime$5,000tohelpSPCAofSanMateoandSanta Clara counties
Executive Assistant to EVP & GM– Symantec, Cupertino/Mt. View2002 - 2007
•Managedstaffmeetings,calendar,email,phonemessages,andmeetings
•Efficientlyprioritizedaction items including coordinating calendars in multiple time zones and international travel
•SuccessfullyassistedasadministrativeliaisonbetweenExecutives at Symantec,investors,analysts, BOD members,
•Planned and executed multiple executive offsite events in Arizona and Nevada
•Prepared,analyzedcompetitiveindustrymaterials,andcompliedreportsforexecutiveteamandaccount top executives
•Coordinated and managed executive speakers and customers for the Global Speakers Bureau
•ManagedExecutivecustomers'meetingsattheannualUserConferenceworkingdirectlywithregionalGlobal Accounts
•Organized complex domestic and international travel arrangements including obtaining international travel visas & foreign embassy documents
Key Accomplishments:
•Developed onboarding program for interviewing, hiring and training office staff
•Prioritized staff workloads and assisted in redefining job descriptions
•Served as key member of planning committee for Executive Board retreat events
•Cost Effective and productive offsite under the budget each time
Industry Relations Manager - Smart Force, Redwood City2000 - 2002
Initiated: Executive Conference and Speaker Bureau Corporate Worldwide planning
•CollaboratedwithSeniorExecutivesandProductManagersinNAMUKofficesonanalyzingmarket research data
•Managed competitive data analysis for Sales Department and Marketing
•Negotiated inclusion in analyst research reports, notes and newsletters globally
Key Accomplishments:
•Saved company $500,000/year by decreasing budgetary spending on Industry research
•Established relationships with 150 Industry Analysts Worldwide
•DevelopedwiththesupportofSr.DirectorofGlobalMarketing,innovativeinfrastructure-relatedprocesses and systems to continuously improve the planning and execution of global industry and marketing materials
Professional Achievements:
•Developed and implemented a core frame for all strategic Quarterly Staff Meeting – January 2014
•Organized &managed Executive Customer Appreciation Event
•Co-developed Sales Training Facilities & onboarding
•Organized & hosted Executive Customer Advisory Board
•Community Outreach Initiative: Survey to Employees/Vendor engagement
•Translations for Executive Event Summit with IDC and CEO ofMcAfee, Moscow, Russia