Library Leadership Team (LLT) Meeting – Thursday, November 3, 2016; 8:30am-10:00am
Present: Maggie Farrell, Tammy Crane, Peg Tyler, Michelle Voyles, Chris Vinson, Suzanne Schilf, and Kristy Snider
· Update on Brenda – Maggie
o Continues to be out on medical leave
o Alan remains point of contact for Special Collections & Archives
o SC&A will host a group of Senator Thurmond’s former staff on Monday, 11/7
o Part of Visitors Center may relocate to STI – Teri, Brenda, and Maggie are involved in discussions regarding the feasibility
· Provost Leadership Team Announcements from 11/2 – Maggie
o Suicide Prevention training overview provided to the deans
o Enrollment Management
§ The Provost Office is developing a multi-year enrollment plan
§ Enrollment has been on a steady increase for a number of years
§ The draft plan is to grow slowly but to continue to increase enrollment
§ The draft plan is to look at specific disciplines as well as graduate enrollment
§ Enrollments and the goal to keep classes under 20 have a financial impact on academics but currently there are no procedures that track tuition to impacts
§ The draft plan articulates that revenue should filter back to academics & libraries
· Library Fellows Project - Maggie
o Faculty committee is working on the project and will soon request proposals for an intern project
o Unit Heads were encouraged to not only begin to think of possible projects but also to work with their Units on soliciting ideas and to review proposed projects that might involve their Unit
o Inter-unit projects are possible with cooperation from both Unit Heads
o The Committee hopes to advertise for one fellow in February 2017
o ACRL Diversity Alliance commitment – centered around interns
§ Unites academic libraries who share a commitment to increase the hiring pipeline of qualified, talented individuals from underrepresented racial and ethnic groups
§ May be a potential funding source
§ We might join the Alliance as a way to network our intern beyond Clemson as well as connecting our work to a national initiative
· FLSA Update - Kristy
o Communications were delivered to supervisors; affected employees to receive notifications by Friday, 11/4.
o In order to qualify as exempt, all 3 criteria must be met (job duties test, salary threshold, and salary level test)
o All hours worked by nonexempt employees must be recorded in Kronos.
o No one should be working “off the clock”.
o Employees whose positions are nonexempt from the provisions of the FLSA are eligible for compensatory time which will be accumulated at the rate of one and one-half hours of compensatory time for each hour worked over 40 hours in a workweek. Overtime compensation will not be available for Library employees.
o Non-exempt employees must seek prior approval with their supervisor and Unit Head before working more than 40 hours within a workweek. Unit Heads need to keep Administration informed regarding overtime as the general policy is that comp time is for unique situations such as staffing library services on holidays.
o The official Clemson University workweek begins at 12:00 a.m. each Sunday and runs for seven consecutive days - 168 hours through Saturday at 11:59 a.m.
o Reminder that FSLA is a federal policy being enforced by the university
· New LLT meeting time starting Spring 2017 semester - Maggie
o Due to schedule conflicts, Maggie will send a Doodle poll to determine the best time to meet (Thursdays, 1:30-3:00 was selected)
· Role of Unit Heads in Evaluations - Maggie
o Postponed to next LLT meeting due to low attendance of Unit Heads
· Committee Assignments – Maggie
o LLT discussed areas of the organization that need to be reviewed for structure and functions.
o Instead of a large committee, LLT discussed a more flexible and inclusive process of 2-3 facilitators for areas that would meet with groups and departments for broad input
o Goal is to be as inclusive as possible
o The facilitators would provide a summary on possible scenarios including the status quo. Summary would include the pros/cons of scenarios and any issue as a result of a possible change
o Organizational Review – 5 areas
o Instruction, Reference/Research Services and Support, Access Services, Stacks Management (to begin immediately)
o Mailroom/Courier Delivery Services (already underway with Teri and Robin)
o Archives/Records Management (to begin January 2017)
o Digi/Library Technology Systems
o Branches
o In addition, two committees will need to be formed
¨ Associate Dean search
o At least 4 elected by faculty
o Dean can choose 1
o 1 staff member
¨ Library Chair Review
o At least 4 elected by faculty
o Dean can choose 1
o 1 staff member
· ASERL Statistics– Tammy
o Reminder that statistics are due December 1st.