Minutes

Called to order at 9:40am.

In attendance: Anna Badalyan (T), Agyeman Boateng (W), Phil Briggs (SW), Patricia Chow (M), Sarah Crespo (D), Sarah Doerrer (W), Rhea Estoya (H), Michelle Fowles (V), Alfred Gallegos (E), Moon Ko (D), Joan Lang (E), Stan Levin (D), Sarah Master (M), Emil Mubarakshin (C), Maury Peal (D), Rebecca Tillberg (W), Bryan Ventura (E), Amari Williams (P), Yosief Yihunie (V), Ani Zarpas (T) - by phone

  1. Agenda approved.
  1. 12/18/14 minutes approved.
  1. Spring 2015 Enrollment
  2. Spring 2015 enrollment is down compared to last year. The difference was large in December, but has since become smaller.
  3. Maury analyzed groups that were impacted by SSSP changes to priority registration.
  4. The following groups had registration appointments that were approximately 3 weeks later than they were in the previous Spring:
  5. Continuing students who hadn’t met AOC requirements
  6. Continuing students on probation
  7. Students with over 100 units.
  8. These groups comprised approximately 1/3 of all appointments.
  9. First Period FTES data – The district will make the 4.75% growth target. City may not make their college target, however.
  1. College Effectiveness Report Presentations
  2. Each college will be required to give a short presentation to the Board of Trustees Institutional Effectiveness Committee.
  3. February 25, 2015 – City, East, Harbor
  4. March 25, 2015 – Mission, Pierce, Southwest
  5. April 29, 2015 – Trade, Valley, West
  6. Data was sent out to college IR staff in Fall 2014.
  7. Presentations will follow the template that was developed last year.
  1. Gainful Employment
  • Sarah Master (M) – how are colleges tracking employment rates?
  • Harbor has contacted graduates by phone, but response rates are low
  • Most colleges don’t have systems in place to effectively track employment rates of graduates.
  • Bob Pacheco will be giving a presentation at the upcoming DPAC meeting on accreditation. He may be able to answer questions about how other colleges/districts are handling this.
  1. AOC Reports
  2. SSSP Coordinators requested that AOC reports be revised.
  3. Maury changed the reports to be easier to understand, and to contain more information to target specific student groups that are not completing AOC requirements.
  4. Questions about validity of the AOC flags in the DEC. Maury will bring clarification to next DRC.
  1. Documentation of Meetings
  2. Moon Ko (D) distributed a link to a new LACCD OIE webpage with DRC agendas and minutes.
  3. The page contains agendas and minutes from the 2014-2015 year.
  4. Ani Zarpas (T) is still compiling old agendas and minutes, and will send to Moon to upload.
  5. After each meeting, Moon will post agendas and minutes to the webpage.
  6. This page will be publicly viewable and will not be placed on the intranet site.
  1. Data Confidentiality
  2. Sarah Master (M) received a request from a campus student club for student contact information to use for recruitment. She would like clarity about who is allowed to request student-level information.
  3. Michelle Fowles (V) suggested she contact the club advisor and work with him/her.
  4. Sarah Doerrer (W) suggested IT set up an email group for recruitment purposes. The club could email the group without being given individual email addresses.
  1. 2015 Student Success Scorecard
  2. CCCCO emailed all ARCC contacts that a draft of the 2015 Scorecard will be available for review on January 30. They will email a password to all researchers on that day.
  3. There will be a webinar on February 5, 2015 to review changes to the 2015 Scorecard.
  4. Final day to resubmit data will be March 13, 2015.
  5. Final Scorecard will be released on March 31, 2015.
  6. CCCCO System Goals – colleges need to set targets for metrics.
  7. Some metrics (e.g. FTES per outcome) are new, whereas others are from the Scorecard.
  8. The reporting requirements are unclear.
  9. Bryan Ventura (E) will go to CAMP-R meeting and report back to DRC.
  1. Research Analyst and Assistant Research Analyst Positions
  2. Sarah Master (M) – is anyone using equity or SSSP funding for these positions?
  3. Mission is uncertain if they should hire with these funds because they may not fund the position in perpetuity.
  4. Michelle Fowles (V) – Valley is funding a .4 position, but it is difficult to find a person who would accept a part-time position. Interested to see if anybody would like to pool funding to share a position.
  1. IPEDS Financial Aid Survey Questions
  2. Email from Central Financial Aid that they don’t have these data. College Financial Aid Directors and Veteran’s Offices may need to provide it.
  1. EMSI Training
  2. Maury will contact EMSI and send possible dates for the training to the group.
  3. Student Survey Update
  4. The original survey data timeline will be delayed by 3 weeks due to contract finalization.
  5. January 30 – Scantron will send the data file to the District OIE.
  6. March 27 – District OIE will send final files to colleges.
  1. Accreditation Update
  2. Seaside Colleges will present their midterm reports at the January 28, 2015 Board IE Committee meeting.
  3. Special Board IE Committee meeting will be held with Valley and Mission to review their follow-up reports.
  4. Full Board Approval on February 11, 2015.
  5. Discussion about preparation for 2016 visit.
  6. Valley, Mission have a drafts of all Standards.
  7. Trade is actively working on writing their report.
  8. Jack Pond has communicated that the 2016 report should focus on the time since the last full evaluation.
  1. Items from the Floor
  2. Bryan Ventura (E) received a request from CCCCO about courses and programs offered for incarcerated students.
  3. Request appears to have been sent to College Presidents, CIO’s, and CSSO’s.
  4. However, no other researchers present at the meeting had received this request.

Adjourned at 12:10pm.

Recorder: Phillip Briggs (Southwest)