HAREWOOD PARISH COUNCIL

MINUTES OF A MEETING HELD IN HAREWOOD VILLAGE HALL

ON THURSDAY 12 SEPTEMBER 2013 AT 7.30PM

COUNCILLORS WARD HOME PHONE PRESENT

Peter BEER (Vice Chair) WIGTON 0113 266 3335 Y

John ELLIS WIGTON 0113 288 6157 Y

Peter HARRAND WIGTON 0113 268 9844 Y

Peter MOORE WIGTON 0113 269 3266 Y

Dan SUCKALL HAREWOOD/WIKE 0113 288 6003 Y

David UPTON HAREWOOD/WIKE 0113 808 7114 Y

Margaret WILKINSON (Chair) WIGTON 0113 295 6460 Y

Also in attendance were The Clerk, Mr Sedman, Mrs Nicholson, Cemetery Administrator, WPC Susan Broadwell and one member of the public.

1.  APOLOGIES FOR ABSENCE

Apologies for absence were received from LCC Councillor Castle.

2.  MINUTES OF THE MEETING OF 25 JULY 2013

The minutes of the last meeting were accepted as a true record and were signed as such by the Chairperson.

3.  CRIME REPORT

WPC Susan Broadwell presented the crime figures for the period 1 July 2013 to 31 August 2013. There have been 4 incidents of thefts from motor vehicles and one burglary in Weardley Lane.

An issue was raised regarding parking of vehicles on the pavement in front of the stone bus shelter on Harrogate Road, Harewood causing an obstruction. WPC Broadwell will monitor the situation and take appropriate action.

4.  MATTERS ARISING

General Items

4.1 Neighbourhood Planning

HPC has now been designated a Neighbourhood Area. It was suggested that there may be benefits in working together with Alwoodley and Shadwell PCs and Councillors Harrand and Wilkinson will contact the PCs respectively to discuss the possibilities and practicalities.

4.2 Traffic Issues

The Clerk will contact LCC Councillor Castle for an update on the parking proposals in The Avenue, Harewood, including the HPC request to have yellow hatchings painted to prevent vehicular obstruction to the red telephone box. Defibrillation equipment has now been delivered and it is essential that clear access is maintained.

4.3 Emmerdale Stakeholder Panel

A meeting of the Panel is arranged for Monday 2 December at the Village Hall.

Harewood/Wike

4.4 The Planting Wall Garden

The memorial stone was due for delivery to the memorial masons w/c 9 September.

4.5 Red Telephone Box

The defibrillation equipment has been delivered and arrangements will be made for its installation by an electrician. At a previous meeting it had been agreed that the box was in need of re-painting and an alternative colour to red suggested. The Clerk has confirmed that, being in a Conservation area, planning approval would be required to alter the external appearance.

4.6 Footpath, The Avenue to Sleights Lane, Harewood

It was reported that the grass has been cut, but the footpath remains overgrown.

Wigton

4.8 Proposed Boundary Stone, Wigton Lane

A signed licence has been received from LCC – sourcing of the stone can now proceed.

4.9 Proposed Bus Shelter, High Ash Drive

It was agreed that Funding of £10k be provided for a bus shelter outside the Wigton Moor URC. This will cover the cost of providing and installing a shelter and maintenance for 5 years. The Clerk will inform Metro of the decision and request that a plaque be installed acknowledging that the shelter was donated by HPC.

5.  REPORT TO THE HAREWOOD PARISH CEMETERY BOARD

5.1 Burial Records

During the period from the last meeting the following were recorded:-

Interments

Jeannine Monique BULMAN, 31 July plot 333

Stevo DUCIC, 6 August plot 78

Thelma MITCHELL, 8 August plot 512

Shaun Patrick MELODY, 14 August plot 702

Litsa MERRINGTON, 27 August plot 318

Interment of Cremated Remains

Koon Po CHAN, 14 August plot 557B

Purchase of Rights to Plots

Tina CONVY plot U74

Anthony Michael KELLY ½ plot 557A

Headstone Requests

Evie Sofia KEEN

Dane RASETA

Headstone Inscription Requests

Nellie KINGSLEY

Thelma MITCHELL

Gordon BARBER

5.2 Maintenance

A small fire had been reported in the Cemetery. It is believed strong sunlight reflected off a metal container and set alight bark chippings in a grave space, subsequently damaging the marker cross. The Chair had been contacted and approved HPC funding of the £95 cost of a replacement, which has now been erected.

Mr D Baxter who has tended the Cemetery as gardener for 45 years had notified the Clerk that, with effect from 30 September 2013, he will no longer do so. A sub-group consisting of Councillors Beer and Moore will produce an ‘Invitation to Tender’ document for Grounds Maintenance works at the Cemetery and the Planting Wall Garden.

An itemised quotation for various works in the Cemetery was discussed and 3 of the 5 elements were approved. The Clerk will inform the contractor accordingly.

5.3 Closure of the Cemetery to Non-Residents

A proposal at a Cemetery Board Meeting held on 15 August 2013 to close the Cemetery to people from outside the Parish was approved. This will take effect from 1 October 2013 and will be reviewed after 2 years – the Cemetery Administrator was asked to notify undertakers.

5.4 Headstones

At the HPC Meeting held 25 March 2013 it had been agreed that only single-size headstones would be approved and kerb stones will not be permitted, both effective from 1 April 2013. This resolution was discussed and the sizes of headstones clarified – they must be no more than 4 feet high, 6 inches deep and 3 feet 9 inches wide including the plinth. They will be centrally placed and kerbstones on graves occupied prior to 1 April 2013 must not extend beyond the headstone.

The Cemetery Administrator had received a request for kerbstones to be placed round a grave purchased after 31 March 2013, but after discussion it was agreed the resolution to not permit kerbstones after this date should be upheld. The Cemetery Administrator will inform the family of this decision.

5.5 Cemetery Administrator Cover

It was agreed that, during any future absence of the Cemetery Administrator, the Chairperson and Clerk will undertake her duties.

6.  PLANNING MATTERS

6.1 Planning Applications Received

13/03057 114 High Ash Avenue. Two storey and single storey side/rear extension.

HPC NO OBJECTION

13/03068 86 Wigton Lane. Conservatory to rear.

HPC NO OBJECTION

13/03086 Brandon Hall Cottages, Tarn Lane. New vehicle entrance and gates.

HPC NO OBJECTION

13/03242 30 Wigton Lane. Two storey rear extension.

HPC NO OBJECTION

13/03559 Stub House Farm. Extension to facilities building and installation of 2 external propane gas tanks.

HPC NO OBJECTION

13/03721 76 High Ash Drive. Single storey side/rear extension; porch to side.

HPC OBJECTION

13/03727 Village Farm, Harewood. Variation of condition 2 of approval 10/00059 for alterations to house type plot 1 bi-fold doors to the rear elevation and alteration from tarmac to gravel drives to plots 1 to 5.

HPC NO OBJECTION

13/03749 61 High Ash Avenue. Porch to front.

HPC OBJECTION

13/03997 102 High Ash Crescent. Single storey extension to both sides and rear and conversion of garage to form habitable rooms.

13/04141 7 Barfield Mount. Conservatory to rear.

HPC NO OBJECTION

6.2 Planning Applications Determined

13/01614 Wigton Court, Wigton Lane. Alterations to flats including single storey rear extension with terrace over. Juliet balcony, roof lights, bin store and new boundary treatment to front.

APPROVED

13/01642 Harewood House. Side extensions to existing temporary marquee and installation of septic tank.

APPROVED

13/02501 Variation of condition 2 of approval 09/01610 to allow a further 5 year permission for temporary marquee.

APPROVED

13/02621 107 Wigton Lane. Garage extension, entrance porch and new vehicular access with area of hardstanding and dropped kerb to front.

APPROVED

13/02660 Land adjacent to Upper Brandon Farm, Detached stable block.

APPROVED

13/02674 34 Wike Ridge Avenue. Conversion of garage to habitable room.

APPROVED

13/02790 61 High Ash Avenue. Variation of timescale for completion of application 11/01051.

APPROVED

13/02930 12 High Ash Mount. Single storey front extension.

APPROVED

13/03242 30 Wigton Lane. Two storey rear extension.

APPROVED

7.  FINANCE MATTERS

7.1 Donation

7.2 Bank Statements for end July and August 2013:-

The bank statements for the end of July and August were produced by the Clerk and confirmed by the Chairperson as being in accordance with the Receipts and Payments book.

7.3 Cheques received

Hughes Inter fee – BULMAN 450.00

Convy Rights fee – CONVY 1170.00

Tempest Inter fee – DUCIC 450.00

Thomason Inter fee – MITCHELL 450.00

Hughes Plot & inter fee – MELODY 1620.00

Thomason ½ plot & inter fee – CHAN 815.00

Thomason Headstone inscription – KINGSLEY 100.00

Thomason Headstone fee – KEEN 230.00

Jones Headstone inscription – JONES 100.00

Yorkshire Rose

Memorials Headstone fee – RASETA 230.00

Yorkshire Rose

Memorials Headstone inscription – BARBER 100.00

Kelly Right fee ½ plot – KELLY 585.00

Thomason Plot & inter fee – MERRINGTON 1620.00

8.4 Cheques for approval and signature

Tree Care Co Cemetery tree work 1345.00

AWM Cemetery waste bins 138.69

PinBellCom Website maintenance 60.00

C Nicholson Expenses ****

C Nicholson Salary ****

K Sedman Expenses ****

*Minute Book and Councillors copy only

8.  COMPLAINTS RECEIVED BY COUNCILLORS

The following complaints were received by Councillors:-

·  Illegal and inconsiderate parking of vehicles on High Ash Drive and the Lintons

·  Obstruction of road signs by overgrown trees, most notably the flashing 30 mph warning sign on Harewood Bank and the direction sign near the Harewood Arms when approaching from the north.

9.  COUNCILLOR VACANCY

Mr Jennings, who had been invited to the meeting having expressed a wish to become a Parish Councillor, was asked to leave the room. Councillors unanimously agreed to co-opt Mr Jennings to the Council. He was invited back into the meeting and advised of the Council’s decision.

10. DATE OF THE NEXT MEETING

Thursday 17 October 2013 – Tree Tops Community Centre

CLERK TO THE K Sedman 36 High Ash Mount, LS17 8RW

PARISH COUNCIL Telephone Leeds 07587 202613

E-mail:

CEMETERY C Nicholson 73 The Square, Harewood. LS17 9LQ

ADMINISTRATOR Telephone Leeds (0113) 3873181