Dean’s Drop Request
4/9/12
Dean’s Drop Request
When to Use
/ The Dean’s Drop Request page allows you to adjust the impact a course drop has on a student’s transcript notation and/or tuition reimbursement.The Dean’s Drop Request page in ISIS allows Deans offices to:
§ Adjust the ‘Drop’ date on the transcript.
§ Adjust a ‘Drop’ refund percent.
§ Drop a Course for a student after the drop deadline has passed.
The Dean’s Drop Request page means you will:
§ No longer fill out an Academic Action form to adjust a Drop Date.
§ No longer see drop notations on the Dean’s Actions page.
§ No longer fill out a course change request to drop a course after the Drop Deadline.
When NOT to Use
/ The Dean’s Drop Request page should not be used for:§ Course Section Changes
Tip: To process a course section change, the department or instructor
submits a modified class roster to enrollment services.
§ Student Withdrawals
Tip: To process a withdrawal, follow the standard process
using the Withdrawal Form.
§ Drop Student’s Last Course
Tip: If you submit a request to drop the last course a student is enrolled
in, we will contact you and ask that a withdrawal form be submitted.
Drop Dates
/ The Dean’s Drop Request page displays all section/course drops starting from the first day of the session at the top of the page followed by all enrolled sections/courses.The Drop/Withdrawal (DR/W) date for the regular A1 session is usually the Wednesday of the second week of the session. The Drop Deadline is later in the session. To see session dates, drop deadline dates, and tuition refund percentages, follow this ISIS menu path: >Records and Enrollment >Dates and Deadlines >Sessions Dates and Deadlines.
The student should always use the enrollment system to drop their section/course(s) up until the Drop Deadline; As soon as a student drops a section/course using the enrollment system, the Dean’s Drop Request page will reflect the dropped section/course and date.
After the Drop Deadline, you must use the Dean’s Drop Request page to drop a course for a student. The section/course will not be in ‘Dropped’ Status until the request is processed by Enrollment Services.
Dean’s Drop Request, Continued
Procedure
/ To adjust the impact a course drop has on a student’s tuition reimbursement and/or transcript notations, follow the procedure below:Step / Action
1. / Log into ISIS.
2. / Select from your Main Menu:
Records and Enrollment
Dean/Dept Processing
Dean’s Drop Request
3. / Use the Find page to locate the student.
4. / Select the Term you want to adjust.
Result: All courses and their related components display by subject with all dropped sections/courses at the top of the list.
Tip: To see all of the student’s enrollment activity,
click Student Enrollment History link.
5. / Find the Course you want to adjust.
Note: Only the Graded component of a course
will display in the adjustment fields.
6. / Fill in the Transcript Date with the date determined appropriate.
Note: Dates should be within the Session begin and end date.
Click Deadlines to see valid session dates and deadlines.
7. / Press [Tab].
Result: The Refund % fills in with the refund percent
based on the Transcript Date.
Continues on next page
Dean’s Drop Request, Continued
Step / Action
8. / If you want to change the Refund %:
a. Check the Override% checkbox.
b. Select desired Refund % using the drop-down menu.
Note: Based on the session, this menu only displays the valid,
selectable refund percentages.
If you need to make a tuition adjustment for terms
prior to Summer 1999, contact Enrollment Services.
9. / Click [Save].
Result:
If the course Status is ‘Dropped’, the Process Status changes to ‘Completed’ and displays the date/time/name.
If the course Status is ‘Enrolled’, the Process Status changes to ‘Submitted’ with the date/time/name (see Tip below). After the request is processed by Enrollment Services, the Status changes to ‘Dropped’ and the Process Status will change to ‘Completed’ and display a new date/time/name.
If a refund was triggered, the account change will appear in
My UW Madison within 48 hours.
Tip: If you submitted an incorrect section drop that is still in the Status of ‘Enrolled’ and Process Status of ‘Submitted’, you can rescind your request by clicking on the trashcan icon and click [Save]. The Process Status will change to ‘Rescinded’.
The Transcript Date and Refund % will remain displayed; however, the submission will not be processed.
Example:
Tip: If you need to change a request that is in the Process Status of ‘Rescinded’, change the date to a different date to activate the save button, then change the Transcript Date and/or Refund as needed.
.9
Dean’s Drop Request, Continued
Impact on Official Transcript
/ The following displays on a student’s transcript when the Process Status is ‘Completed’:If Transcript Date
was Modified to be: / Then Transcript Displays:
On or Before Drop/Withdrawal (DR/W) date / Nothing.
Course NOT listed on Transcript.
After Drop/Withdrawal (DR/W) date / Course with the ‘Dropped’ date as the Transcript Date.
Impact on UW Student Record
/ The following displays on a UW Student Record when the Process Status is ‘Completed’:If Transcript Date
was Modified to be: / Then UW Student Record Displays the Dropped Course:
On or Before Drop/Withdrawal (DR/W) date / Only in the MEMORANDA like this:
Note: *Date equals the Transcript Date.
After Drop/Withdrawal (DR/W) date / Only in the body like this:
Note: *Date equals the Transcript Date.
Path: Records and Enrollment >Student Academic Information
Request Student Record
Note: Any request submitted through the Dean’s Drop Request page
will result in an asterisk being placed next to the date displayed
on the UW Student Record.
Enrollment Detail Page
/ The Enrollment Detail page will display Enrolled courses and Dropped courses. The Add Date; Drop Date; and Transcript Date will also display. Path: >Records and Enrollment >Student Academic Information>Enrollment Detail
University of Wisconsin – Madison Page 1