HR Operations Manager
To Apply, please go HERE
General Description:
The HR Operations Manager is the central point for talent planning, acquisition, allocation and placement at BBI and oversees the recruitment, selection and hiring processes at all BBI Companies. This position is also responsible for oversight of occupational medical screening and program management. This position leads and manages the work of one or more HR Department team members.
Essential Duties & Job Functions:
-Extends hiring preference to BBNC shareholders.
-Ensures that the recruitment and selection processes are compliant with EEO and all applicable laws and statutes.
-Manages(electronically and or on paper), all documentation applicable to Employment and HSE and conducts annual reviews of these documents to determine that they accurately drive effective processes and procedures. This includes the use of electronic systems (HRIS).
-Drives the fair, objective recruitment and selection processes in all BBI Companies so that all candidates, internal or external, are assessed using the same criteria.
-Maintains confidentiality through the recruitment, selection and hiring processes.
-Performs, supports or coordinates annual audits the recruitment, selection, hiring and onboarding processes in all BBI Companies.
-Uses and drives the use of established talent acquisition policies, processes and procedures in all BBI Companies. Creates applicable policies, processes and procedures where they don’t exist.
-Develop selection criterial for each opening, and ensure they are consistently applied in BBI Company selection processes.
-Suggests and implements necessary changes to recruitment, selection, hiring and onboarding policies and procedures and adjusts documentation as necessary
-Coordinates continuously with leadership and managers at member companies to anticipate current and projected personnel needs.
-Works with Operations to develop staffing plans for ongoing and anticipated employee needs.
-Coordinates with operations to ensure HR’s participation in mobilization and demobilization processes is timely and supportive.
-Receives and processes, or directs the processing of requisitions from hiring managers for employees.
-Works with hiring managers to create job announcements used to recruit for vacant positions.
-Adequately extends the recruitment reach to meet hiring needs to properly staff the company with the highest quality employees.
-Deems candidates as eligible or ineligible for hire.
-Performs or directs hire/rehire eligibility checks.
-Reviews qualified applicants and provides their information to hiring managers.
-Extends or directs the extension of offers of employment to selected candidates.
-Schedules or directs the scheduling of onboarding of selected candidates.
-Ensures that employees are properly set up in the HRIS system and that payroll interface is set up correctly.
-Prepares for and represents BBI and BBI Companies at career fairs.
-Prepares or directs the preparation ofapplicable monthly reports, at the VP HR or Director HR’s request.
-Generates or directs the generation of VTA Reports.
-Manages the rehire and Internal transfer processes.
-Acts as the Designated Employer Representative (DER) for Vendor administration of designated company Anti-Drug and Alcohol Plans (D&A Plans), with the Director of HR serving as backup.
-Schedules or directs the scheduling of new hire drug tests.
-Creates or directs the creation of the quarterly random drug and alcohol testing eligibility list and provides it to the vendor.
-Distributes or directs the distribution of resulting quarterly random drug and alcohol tests to the field locations.
-Complies with or directs compliance with quarterly and annual Drug and Alcohol testing reports to vendors and clients.
-Complies with or directs compliance with client’s mandated drug and alcohol consortium participation and reporting requirements
-Annually reviews D&A Plans and policies for accuracy and applicability, recommending and making changes as appropriate.
-Generates the Trust and Reliability (T&R) Letter.
-Oversees and approves applicable vendor invoices.
-Ensures the productivity and success of direct reports through direct management and oversight of their processes, including setting annual and quarterly performance goals.
-Works outside of general job description duties to assist others in the HR Department on an as-needed basis
Job Qualifications Mandatory:
- Must possess a bachelor’s degree in Business, Human Resources, or a related field and have a minimum of three years of direct experience in recruitment, selection, hiring and onboarding.
- Must have a minimum of one year management experience that includes managing and/or coordinating the work of one or more subordinates.
- Be able to type a minimum of 60 WPM.
- Must be proficient in the use of computer software including HRIS, Microsoft Office applications and be able to learn and work with databases such as Great Plains.
- Must be able to effectively use written and verbal communication skills to convey Company/Client HR policies and procedures.
- Must be able to effectively use verbal communication skills to receive and convey information with supervisors and managers, convey information with successful and unsuccessful applicants and communicate with the HR Department staff on a daily basis.
- Must be able to implement working solutions to aid supervision in mitigating process issues.
- Must be willing and able to lead and educate managers, supervisors and leaders in recruitment, selection, hiring and onboarding policy and process.
- Represent the organization in community or industry groups and programs.
Preferred Qualifications:
1)Master’s Degree in Business or Human Resources.
2)SHRM PHR and/or SPHR Certification.
3)Writing skills commensurate with general managerial duties including office correspondence, verifications of employment and offer letters.
4)Specific training and certification in recruitment, selection, hiring and onboarding processes.
5)Employee Benefits Specialist Certification (CBP)
Work Environment:
1)This is an Anchorage based position operating out the corporate office. Travel to North Slope Alaska and other locationsmay be required.
2)Flexibility regarding hours of work is required as needed to meet demands of the job.
3)Position may be exposed to extremely hostile weather conditions at times while traveling to and from and between remote locations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MOBILITY: While performing the duties of this job, the employee uses computers on a daily basis. He/she is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms.
HEARING: The employee frequently is required to talk or hear while answering phones, working with customers, clients, supervisors, etc.
VISUAL ACUITY: Must be adequate to perform above listed tasks in a safe manner. Ability to see and complete work on a personal computer and read color coded writing on equipment forms, etc.
1 / 5015 Business Park Blvd., Suite 4000Anchorage, AK 99503|P. 907.865.5550 F. 907.770-9450Shareholder Preference: Preference will be given to Bristol Bay Native Corporation shareholders and Alaska Native Corporation shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e-2.(j).