2013 Annual Conference Sponsorship Opportunities
February 10-13, 2013
Miami, FL
Many NICSA exhibitors enhance their Annual Conference participation through one or more sponsorship opportunities. Others may elect to sponsor instead of exhibiting – the choice is yours! Whatever your reason for sponsoring, NICSA offers outstanding benefits for conference sponsors!
- Showcase your presence at the Annual Conference
- Supplement your exhibit participation
- Bring customers together for networking
- Demonstrate your commitment to the fund industry and NICSA
Your sponsorship investment includes*:
- Recognition on the conference website
- Recognition on printed materials
- Recognition on conference signage
- Acknowledgement during welcome remarks at the beginning of the day, or at the event (as determined by NICSA)
*Investment in the Gift/flyer in the attendee bag does not confer these benefits
Sunday Evening Exhibit Hall Kickoff Party | Investment $ 15,000
Typically one of the best-attended events of the Conference, your sponsorship investment will help welcome attendees back to the Doral, and kick off their conference experience in style! This energetic and fun evening will feature music, events, and activities in the Exhibit Hall.
Sunday Barbecue at the 19th Hole | Investment $10,000
Help kick off the NICSA Annual Conference by supporting this pre-opening event for the conference! Golfers and non-golfers alike attend the 19th hole for refreshments and to connect with fellow attendees.
Monday Night Reception | Investment $10,000
Help prospective customers and colleagues end day one of the conference with a cocktail and a place to link up with friends and colleagues to head to the evening’s activities.
Tuesday Evening Reception | Investment $10,000
Help attendees continue their NICSA experience and kick off the evening of day two by supporting the Tuesday Evening NICSA Reception! This event begins another fun evening of events and activities, and this reception will serve as a starting point and meet-up for conference attendees!
Monday Lunch in the Exhibit Hall | Investment $5,000
Lunchtime in the Exhibit Hall offers a terrific opportunity to get your name in front of conference attendees! Help re-energize attendees for an afternoon of learning and networking!
Tuesday Lunch in the Exhibit Hall | Investment $5,000
This is another high visibility event with great attendance that allows you maximum exposure to conference attendees!
Monday Breakfast |Investment $3,000
Demonstrate your outstanding relationship skills and customer service by welcoming prospective clients to the conference with breakfast!
Tuesday Breakfast and Roundtables | Investment $3,000
Welcomeattendees and prospective clients to day two of the conference with breakfast, learning, and networking!
Wednesday Technology Roundtable Breakfast and Keynote Presentation | Investment $3,000
Make a lasting impression with conference attendees and help them complete their conference experience in a positive way by providing breakfast during the Technology (CIO) Roundtable, immediately followed by the closing Keynote Presentation with renowned Technology speaker Daniel Burrus!
Tuesday Break in the Exhibit Hall | Investment $1,500
Help keep the crowd awake and ready to learn! This opportunity gives you the opportunity to “amp-up” your visibility with conference attendees!
Attendee bags | Investment $7,500 (includes bags) or $2,500 if providing bags (bags and design must be pre-approved by NICSA)
A key onsite promotional opportunity, the registration bag is distributed to all attendees at check-in. Your investment includes one bag insert and your company’s logo on the outside of the bag.
Lanyards | Investment $2,500 (plus cost of lanyards)
This is an excellent promotional vehicle to promote your company’s website, product name, and brand. Lanyards will be provided to all attendees at check-in.
Pads and Pens | Investment $2,500 (plus cost of pads and pens)
3 Opportunities – Monday, Tuesday and Wednesday
Conference attendees will use these pads and pens throughout the conference and beyond! Your investment includes pads and pens placed at each chair for the first general session of the day.
Doral Room Key Cards | $4,000 + cost of cards
Be front of mind, and in the pockets, of every attendee staying at the Doral by sponsoring the Hotel Key Cards! These custom key cards are given to all NICSA hotel guests from the beginning to the end of the conference.
Gift/Promotional Item/Flyer in Attendee Bag | Investment $1,000 (plus item)
Have a story to tell? Want to provide attendees with a promotional product, insert, or a message regarding your company or a service you can provide? Your message/flyer or promotional product will be inserted into the registration bag and given to all attendees at check-in.
Onsite Conference Program and Exhibitor Directory | Advertising
Provided to every attendee at check-in, the conference directory stays in their hands throughout the conference. The Guide will include Exhibit Hall information and the complete conference agenda. Attendees use it as their guidebook during the conference, and many hold on to it long after the conference as a reference guide to the information and services highlighted at the meeting.
Full Page: Inside Front Cover (1 available)$2,000 each
Full Page: Inside Back Cover (1 available)$2,000 each
Two Page Spread: Internal Pages (multiple pages available*)$2,250 each
Full Page: Internal Page (multiple pages available*)$1,300 each
Back Cover (1 available)$3,000
*Exact page placement is determined by NICSA
Golf Tournament Sponsorships
Boxed Breakfast$8,000
Boxed Lunch$10,000
Bottled Water with company logo on the bottles $500 + cost of water
One Hole/One Course$ 850 (hole assignments to be determined by NICSA)
One Hole/Two Courses$1,600 (hole assignments to be determined by NICSA)
If you are planning an activity or a giveaway for you golf holes, please indicate the nature of the activity below. Please note: All activities except Tee Sponsorships will require a representative from your firm to be at the hole during the tournament.
Available activities:
Contest: Longest Drive
Contest: Closest to Pin
Contest: Hole-in-One
Refreshments
Team Photograph
Hit the Ball with a Golf Pro
Gift Giveaway
Raffle
Tee Sponsor only (company representative not mandatory)
Exhibit/Sponsorship Discount Package
Member firms can combine an exhibit booth and select sponsorship opportunities for a great way to maximize your visibility at the conference and save $650! You'll get:
$6,750 – Exhibit/Sponsorship Discount Package
•One Ballroom 8x10 booth (with 2 attendee registrations included)
•Two golf hole sponsorships (one on each course)
•One full page print ad in the on-site exhibitor directory (internal page)
A $7,400 value if purchased a la carte. Act now as space in the exhibit hall and on the links will sell out fast!
Exhibit | NICSA Annual Conference
Showcase your Services!
NICSA Events are a powerful way to build and grow your business. The NICSA Annual Conference is the place where the fund industry comes to stay connected and get informed. The conference attracts attendees from across the fund industry, and across the country.
Your Exhibit Booth investment includes:
- Unopposed exhibit time during meeting food functions and breaks, including three evening networking receptions
- Opportunity to attend non-exhibit events providing valuable networking and education
- Free pre-show and post-show attendee mailing list
Booth Fees:
$4,500 NICSA member
$6,500 Non-members
Exhibit/Sponsorship Discount Package
Member firms can combine an exhibit booth and select sponsorship opportunities for a great way to maximize your visibility at the conference and save $650! You'll get:
$6,750 – Exhibit/Sponsorship Discount Package
•One Ballroom 8x10 booth (with 2 attendee registrations included)
•Two golf hole sponsorships (one on each course)
•One full page print ad in the on-site exhibitor directory (internal page)
A $7,400 value if purchased a la carte. Act now as space in the exhibit hall and on the links will sell out fast!
/ NICSA EXHIBITOR/SPONSOR APPLICATION / The Doral Golf Resort & SpaMiami, Florida
February 10-13, 2013
Company Name (to appear on website and in publications)______
Address ______
City ______ State ______Zip ______
Contact Person (for logistics) ______Telephone ______
E-mail Address ______ Fax ______
Contact Person (on site) ______E-mail Address ______
Website URL ______
Annual Conference Exhibit Booth (Booths and tables will be sold on a first-come, first-served basis.)
______# OFBOOTHS $4,500 NICSA member $6,500 Non-members
-8' x 10' booth(s) Includes two full conference registrations per booth
Total Booth Fees: $______
Sponsorships (non-refundable)
Sponsorship: ______
Total Sponsorship Fees $______
PAYMENT INFORMATION(Payment must accompany application)
Enclosed is a check payable to NICSA
Use my organization’s Benefit Credits (For booth fees only)*
*Global Leader and Premier Members only - Please confirm availability with NICSA
*Can be used in conjunction with any another form of payment / TOTAL $______
Charge my credit card: AMERICAN EXPRESS MASTERCARD VISA
Card # ______Exp. Date ______CSV Code ______
Signature ______Print Name ______
Payment in full must accompany application to participate in booth selection!
Exhibit Booth Cancellation Policy (Sponsorships are non-refundable):
8-15-2012 to 9-15-2012 – Full Refund
9-16-2012 to 11-30-2012–50% Refund
After 12-1-2012 – Norefunds
Mail to: NICSA 31st Annual Conference • 8400 Westpark Drive, 2nd Floor, McLean, VA 22102
Fax to: NICSA Exhibitor Registration at 508-485-1560 Questions? Call NICSA at 508-485-1500
ExhibitingTerms& Conditions
1.CHARACTEROFTHEEXPOSITIONShowManagementreservestherightto determine theeligibilityofanycompany,product,or service,andtherighttorestrict,prohibit,orevict anyexhibitororproductthat,intheopinionofShowManagement,detractsfromthe characteroftheExhibitionor foranyviolationofthefollowingTermsandConditions.In the eventofsuchrestrictionoreviction,NICSAShowManagementshallnotbeheldliablefor refundingexhibitfeesoranyothercostsincurredbytheexhibitor.Violationsmayalsoresultina lossofexhibitorpriority.
2.PAYMENTSCHEDULEPaymentisdueinfullat thetimeof boothselection.
3.CANCELLATIONPOLICY:Requestsforcancellationandrefundsmustbemadein writing.RefundPolicy:
8-15-2012 to 9-15-2012 – Full Refund
9-16-2012 to 11-30-2012 – 50% Refund
After 12-1-2012 – No refunds are available
NICSAshallnotbeliableforanyinterestonanyamountrefunded.
4.UNOCCUPIEDSPACEUnlessspecialarrangementshavebeenmade,anyspacenot claimedandoccupiedby3:00pmSunday,February10,2013maybesoldorreassigned byShowManagementwithoutobligationforanyrefundwhatsoever.
5.SUBLEASINGof ExhibitSpaceisprohibited.Allsigns,displays,persons,andproductin thebooth(s)mustbe relatedtotheexhibitingcompany.
6.SPACEASSIGNMENTSshallbeindicatedontheexhibitspacerentalagreementas approvedbyNICSA.Thereisnomaximumnumberofboothsthatcanbepurchasedbyone organization,however,NICSAreservestherighttorearrangeoradjustthefloorplanto accommodatethebestinterestsoftheShow.
7.BOOTHPACKAGETOINCLUDEForeach8x10boothNICSAwillprovide8’highback walldrape,3’highsideraildrape,andboothsignage.Theexhibithalliscarpeted,however shouldyourequirethickercarpetyoumayorderitdirectlyfromtheGeneralContractoratanadditionalfee.AdditionalfurnitureandserviceswillbeavailablethroughtheExhibitorServicesManualor ShowKitprovidedbytheGeneralContractor.
8.BOOTHSIZE/RESTRICTIONS/RULES Theactualusableexhibitareaisreducedbysix inchesfromgivendimensions.Widthofexhibitspacesshownontheofficialfloorplanis measuredfromthecenterofsiderails.Depthistheoverallmeasurementfromthefaceof the frontpostto thebackoftherearpost.Exhibitstructuresmustallowfordraperysiderails andbackdrops,andaccesstoelectricalwiring.Atleast12 inchesisrecommended. Exhibitorsshallconfinetheiractivitiestotheirallottedexhibitspaceextendinguptoeight feet,eightinches.Allstandardlinearexhibitsmustbeconfinedtoamaximumheightofeightfeet,eightinchesifceilingheightandapplicableregulationspermit.Anyboothsover eightfeet,eightinchesmayberemovedatshowmanagement’sdiscretion.Alldisplay fixturesoverfourfeetinheightmustbeconfinedtowithineightfeetofthebacklineofthe exhibitspace.Allfloatingobjectsmustremaintetheredwithintheallottedboothspace. Nofree-floatingobjectsareallowed.Noobjectsmaydisruptthelineofsightin theexhibit hall.Allexhibitsmustbefreestanding.TheExhibitormaynotpaint,tape,nail,screw,drill, tack,etc.anythingto thewalls,columns,floors,ceilings,oranypermanentfixtureofthebuilding,or tothedraperybackdropsorsidedividers.Exhibitorsshallnotobstructtheview, oradverselyaffectthedisplaysoftheotherexhibitors.Allactivitiesmustbeconfinedtothe allocatedexhibitspace.Solicitingoutsideoftheconfinesoftheexhibitors’assignedbooth spaceisprohibited.Exhibitorpersonnelshallnotenteranotherexhibitspacewithout permissionfromthatexhibitorandatno timeenteran un-staffedexhibitspace.Dollies, carts,andothersuchdeviceswillnotbepermittedon theexhibitfloorduringexhibithours withoutthewrittenconsentofNICSA.Exhibitoris responsibleforalldamagetoproperty causedbythemselvesortheirpersonnelandisliabletotheownerofthedamagedproperty.NICSAisthefinalauthorityon allmattersrelatingto operationandconduct.
9.DISPLAYVEHICLESIfapplicable,musthavebatterycablesdisconnected.Fueltanks mustbeequippedwithlockingcapsorbetapedshut.Displayvehiclesmustnotoccupy morethan80%ofthecontractedexhibitspace.
10.HANGINGSIGNSMaynotexceedheightlimitationsofeightfeeteightinches.Hanging signsmustbefinishedonallsides.ExhibitorsmustreceivewrittenpermissionfromShow Managementtoincludeahangingsignaspartoftheirdisplay.
11.SOUND/AUDIOVISUALRESTRICTIONSAllaudiovisualequipmentmustbeself- containedandfireproof.Noexhibitorshallshowanygoodsorapparatusinoperationifthe samearenoisyorobjectionabletosurroundingexhibitorsorShowManagement.Thesoundmustbekeptatavolumenotto exceedthatofanormalconversationor80 decibels. Suchequipmentmustnotexceedtheheightlimitationsoftheexhibitspace.Video presentationsmustbedevotedsolelytothebusinessoftheexhibitingcompany.Neither NICSAnorShowGeneralContractorwillberesponsibleforobtaininganyaudiovisual equipmentneeded–equipmentcanbeorderedfromtheHotelandinformationisavailablein theShowKit.
12.FIREANDHOTELRULESFireDepartmentRegulationsandHotelRulesand Regulationsmustbeobserved.Combustiblematerialsorexplosivesarenotpermittedinor aroundtheexhibitareasunlessgrantedspecialpermissionfromNICSA.Exhibitsshallnot blockvieworaccesstofirealarmboxes,firehosecabinets,fireextinguishers,orother safetyequipment.
13.MOVE-INSCHEDULESet-upwillbe onSunday,February10,2013
EXHIBITORSETUP:Saturday,February9,20138:00am- 5:00pm
Sunday,February10,20138:00am- 3:00pm
Allcarriersmustcheckinnolaterthan2:00pmonWednesday,February13,2013.All displaysmustbeinplaceandpackagingmaterialsandrefuseremovedfromtheaislesby4:00p.m.,Sunday,February10,2013,to facilitatecleaningtheaisles.Shipmentof displays andexhibitmaterialsarrivingpriortothefirstset-updaymustbesenttotheofficialShow GeneralContractorandmustbeprepaid.Noshipmentswillbe acceptedattheShowpriortothefirstset-upday.Iftheexhibitorhasnotstartederectingtheirexhibitthreehoursprior totheopeningofthetradeshowandnootherarrangementsforset-uphavebeenmade, NICSAshallordertheexhibittobeerectedandtheexhibitorwillbebilledforandagreesto payforallchargesincurred.NICSAshallnotbeliableforanydamagesthatmayoccur duringthisexhibitset-up.IMPORTANT: Ifnecessary,exhibitorswillbeassignedatarget timeforthefreightelevator.Thistimemustbemet.Arequesttochangetheassigned freight targettimemustbemadeinwritingtotheShowGeneralContractorwitha copyto NICSA.NICSAshallnotberesponsiblefordelays.Freightdoorswillnotbeopenfor acceptingshipmentsexceptattheassignedtimes.
14.MOVE-OUTSCHEDULE/EXHIBITORDISMANTLE:Wednesday,February13,2013: 8:00am- 2:00pm. Dismantlingoftheexhibitspriorto theofficialcloseoftheExhibitionisprohibited.Exhibitoris liableforanyandallclaimsfordamageto thepremisescausedbytheexhibitor’sdisplay.Exhibitorpersonnelareresponsiblefor securepackingofmaterialsandmustremainintheexhibitareauntilsecured.NICSAand the officialShowGeneralContractorwillnotassumeresponsibilityforanyexhibitmaterials leftunattendedintheexhibithallduringmove-out.Anexhibitorshallnotallowitsdisplay materialsto remainintheexhibithallsafterWednesday,February13,2013.NICSAmay removethedisplay,andexhibitorshallbeliableforanydamagetothedisplayor materials duetotheirremovalorstorage.
15.SHOWHOURS
Sunday,February10,2013- 5:00-7:00pm;Monday,February11,2013
8:30am- 9:30am,12noon- 1:00pm,5:00pm- 7:00pm;Tuesday,February12,2013,
8:00am- 8:45am,10:15am- 10:45am,12:45pm-2:00pm,5:00pm–7:00pm.
16.BADGE/ADMITTANCE/REGISTRATIONINFORMATIONAdmissiontotheshowwill be byofficialNICSAregistrationbadgesonly,whichmustbewornatalltimes,including setupandtear-down.Youmustregistertobeabletoattendtheevent—RegistrationisNOT automaticaspartof yourboothcontract.Badgesarenontransferableandmustbe wornby thepersonwhosenameison thebadge.Exhibitorpersonnelwillbeallowedtoenterthehall30minutespriortoShowopeningandduringspecifiedsetupandteardownperiods. Exhibitorpersonnelmustexittheexhibitareaswithin60minutesofthestatedcloseofthe Showeachday.Non-exhibitorswillbeallowedonthetradeshowflooronlyduringspecified Showhours.UponwrittenrequesttoNICSA,temporarybadgescanbemadeforbooth setup personnelONLY.Withatemporarybadge,personnelwillbeallowedintotheexhibit hallforsetuponly.Aftersetuphours,boothsetuppersonnelwillberequiredtoexitthe exhibithall.
17.PHOTOGRAPHY/VIDEOTAPING Photographyandvideotapingareprohibitedwithout thewrittenpermissionofNICSA.
18.HOSPITALITYSUITESOnlyregisteredexhibitorsmayhosthospitalitysuitesduringtheNICSAAnnualMeeting.SuitesshallnotcompeteorcoincidewithanyNICSAeventand mustbeclosedduringscheduledofficialfunctionsofNICSAduringthemeetingdates.
19.COMPANY/VENDORSPONSOREDEVENTSCompany/vendorsponsoredevents mustnotbescheduledduringNICSAprogramhours.
20.OFFICIALBOOTHREPRESENTATIVEThesigneroftheexhibitspacerental agreementshallbetheofficialrepresentativeoftheexhibitingcompanyandshallhavethe authoritytoactonbehalfoftheexhibitorinallmattersrelatingtotheShow.Anychangesof representativemustbepromptlyprovidedinwriting.
21.NICSARULES/REGULATIONSNICSAwillnotbeboundtoanyverbalagreements, representations,orstatementsbetweenExhibitors,Hotel,or NICSAstaff,oranyother partiesunlessconfirmedandsignedinwritingbyNICSA.
22.NICSASPACEAGREEMENTTERMSBysigningthisspaceapplication,theexhibitor agreestoabidebytheserulesandregulations,andbythedecisionsofNICSA.This contractwillalsobecomebindingonboththeExhibitorandtheAssociationuponits acceptancebytheAssociationorShowManagers.
23.UNIONRULESANDREGULATIONSNICSAexpectsall exhibitingcompaniesto respectanyestablishedunionrulesandregulationsasoutlinedintheExhibitorServiceKit.
24.NICSATRADESHOWDISCLAIMERTheNICSATradeShowisopentoallbusiness entitiesthatprovidegoodsandservicestoNICSAmemberagenciesandmeetingthe criteriaestablishedbytheBoard.NICSAdoesnotendorsenorevaluatetheproductsor servicesoftheShowexhibitors.Therefore,thefactthatabusinessentityexhibitsataNICSATradeShowshouldnotbeconsideredasanendorsementbyNICSAoftheproducts orservicesofthatexhibitor.
25.ATTENDEELISTExhibitorswillbeissuedaone-time-usepre-showandpost-showlist formarketingpurposeswhichmustbeusedwithin45daysofcloseofevent.Abuseofthis one-timeonlyrulemayresultinexpulsionfromfutureNICSAevents.
NICSAExhibitorAcknowledgement
Iunderstandtheterms,conditionsandrulesforthisexhibitshowas describedinNICSA’sTermsandConditionsandagreetocomplywiththem.I alsounderstandthatanyadditionalexpenseincurredduetomynon-compliance withsaidregulationswillbemyownresponsibilityandobligation.