Worksheet 5: Draft Policy to Performance Plan
State:Virginia
Partner’s Name:Organization:
Linda AllenSW VA Regional Adult Education
BeverlyDonatiVA Dept. of Labor & Industry
Richard SebastianVA AdultLearningResourceCenter
Randy Stamper (State lead)VA DOE
Caroline ThurstonRadfordUniversity
Gloria WestermanVA Community Colleges
Liz PovarVirginia Economic Development Partnership
Project Goals:
- Align state’s instruction and assessment models for adult ed and postsecondary education/training inputs and outputs among programs and with respect to regional employer needs
- Prepare policies that will open opportunities for cross-agency data collection and sharing
- Identify effective professional development model(s) to be delivered to staff from across agency programs
- Lay the policy foundation for true, interagency implementation of the VA Career Pathways System and conduct a pilot program based on those policies
Visions:
- To have the most skilled / credentialed workforce in the U.S.
- ABE/ASE learners transition to and complete postsecondary education and training programs at a dramatically higher rate
Long-term Plan: Activities/Resources/Person Responsible/Timeline. Please prepare a plan for the main activities that your state team will undertake from April 1, 2010 through June 30, 2012.
Project Activities / Person Responsible for Activity / Information, Tools, Expertise, Other Resources Needed for Activities / Timeline (From Month/Year to Month/Year)Policy Planning Activities (review of practices, data and policies)
Time Period: May 7, 2010 through December 31, 2010
1. VA team needs to identify workforce development groups, committees, taskforces, etc., that are currently engaging in the same type of work and garner their support/input into this project / Gloria and Randy / Reach out to VCCS Career Pathways Systems Coordinator / By June 30, 2010
2. Pull together Comm.Colleges, AE, Higher Ed, etc., to analyze and identify gaps related to outputs/inputs, dual enrollment, obstacles to providing support services, ways to avoid developmental ed classes, and how to engage more employer involvement in developmental and instructional activities / VCCS Coordinator, Jim Andre, Randy,Linda, Carmen, Gloria, Local adult ed and community college staff who receive Ford Foundation Grant / Focus groups
Research team to review GED outputs with COMPASS inputsProject manager
Business representation
Literature review of how other states have confronted similar gaps / May-August 2010
3. Identify policies at state and local levels needed to close gaps and “best practices” undertaken by other states to address similar or same gaps in #2; Choose 2-3 key policy needs to address, test, and evaluate through the pilot program / Same / August 2010-Sept. 2010
4. Develop a common definition/understanding of “transition” across partners / Project team members; pilot grantees / Conference Calls, emails, review of potential definitions
Support from DTI team in the way of existing definitions, other state’s processes, OVAE expectations / May-August 2010
5. Professional development review across system / Richard/Caroline to work with AdultLearningResourceCenter / -Information gathering necessary
Ex. Identify PD modules by other orgs and states / By December 2010
Partnership Activities
Time Period: April 1, 2010 through June 30, 2012
1. Identify and contact key legislative staffers and agency staff
(Inter-agency) with the goal of getting broad support of P2P/Career Pathways, including new administration / VCCS Coordinator (guided by Randy and Gloria)
Linda Allen to consult/advise / Identify meetings, events, schedules, during which this project/Career Pathways could be addressed
Draft form letter of some sort to use in contact / July 30 2010 - identified + pinged; ongoing communication and recruitment throughout project
2. Team communication vehicle (Inter/Intra- agency) and regular meetings / Richard and rest of team / ID different IT options and access issues (to provide communication vehicles for team to communicate as well as other partners)
Establish a meeting schedule (probably quarterly) and a conference call schedule / May 30, 2010
3. Identify and communicate with potential business partners statewide, and in particular in the Richmond and Hampton Roads area / Randy, Gloria, Bev, Liz, Linda / List and background of potential partners
Initial communication package with program outline, cover letter, potentially an interagency letter of support
Printing and postal funds / Ongoing with likely bi-annual meetings through the end of the project
4.Create a Career Pathways process map / Randy to outsource this / ID a partner to do this (Univ. involvement- Example VATech)
Review process mapping undertaken from others
Agency support/contact from each agency / Oct, 2010 (begin production)
February 2011 (completion of draft map for review)
March 2011 (map complete and distributed
Policy Development Activities(developing policies, obtaining stakeholder feedback)
Time Period: By June 30, 2011
1. Craft an RFP for the Ford Foundation grant in a manner that’s going to support the P2P vision; including specific eligibility criteria related to local partnerships, dual enrollment, student intake standards, assessment alignment, contextualized curriculum aligned to local business needs, and other P2P priorities that will be tested through at least one of the pilot sites / VCCS Career Pathways Coordinator, Wendy Kang, Elizabeth Creamer / Sample grants
Review of draft RFP by Becky / May 15, RFP finalized and released
June 30, 2010 (award issued)
2. Select 2-3 most crucial policy needs identified in Policy Planning #3 above to work on at the state level while the pilot is underway. Development would be informed by the obstacles/successes identified during the pilot. Intent being, what can be mimicked on a broader, state level (for all funded providers) that is working on the local pilot level / Whole state P2P team; Elizabeth Creamer; VCCS CP Coordinator; others as identified / Team meeting moderation / June 2010-June 2011
3. Look into local and/or state MOU or other agreements to provide for greater dual enrollment opportunities in PlugGED-In-like programs / Randy, Elizabeth, Gloria, others as identified / Results of alignment work from Policy Planning #2 above
Results/evaluative report from PlugGEDInVA sites across state / June 2011
Policy Implementation Activities (local or regional pilot test)
Time Period: By December 31, 2011
1. Establish a pilot, ideally at Richmond or Hampton Roads, which is an expected applicant to the Ford Foundation grant. This pilot will implement a fine-tuned version of the PlugGED In model; refinements will include student intake expectations; professional development for the teachers; further integration of the capstone project into the duration of the class; and greater input from local business and industry with which the curriculum will be designed to interface / Gloria Westerman
Elizabeth Creamer
Wendy Kang
Local adult ed manager
Linda Allen
Liz Povar
Bev Donati
Randy Stamper
Richard Sebastian
Caroline Thurston / TBD / Pilot development phase July 1-December 31 2010; Pilot classJanuary 2011-June 2011
1.a Connect with business partners in the area and ID the most relevant sector to target the curriculum to / Liz Povar
Gloria Westerman/Elizabeth Creamer
Bev Donati / TBD / May-July 2010
1.b Identify the relevant certifications, apprenticeships, diplomas, etc., to support the pilot / Gloria Westerman
Elizabeth Creamer / TBD / July 2010
1.c Review and develop contextualized curriculum elements aligned with items in 1.a and 1.b / Richard Sebastian
Linda Allen
Gloria Westerman
Elizabeth Creamer
Local CC President or Dean / TBD / July-Dec. 2010
1.d Identify WIA contact(s) to provided wrap around services for pilot participants / Gloria Westerman
Local adult education manager / TBD / July-September 2010
1.e Assist local staff with development of application with technical assistance and guidance / Randy Stamper
Gloria Westerman / TBD / May-June 2010
2. Develop and deliver professional development to the teachers who will conduct the pilot classes / Randy
Richard/VALRC
Linda Allen
Gloria
Pilot project personnel / TBD / November-December 2010
3. Conduct recruitment and application efforts / Local adult ed manager
Linda Allen
Randy Stamper
Caroline Thurston / Examples of first PlugGED In recruitment and screening materials
Funding for media purchases
Meeting with Linda Allen and local pilot staff / November/December 2010
Policy Evaluation Activities (data collection, annual reporting, assessment)
Time Period: By March 30, 2012
Specific policies to be evaluated from #1 and #2 in Policy development above. Evaluation criteria to be developed during the process of identifying and choosing policies to address. Based on those criteria, the following activities will be conducted during implementation phase.
Data collection:
- Comparison of assessment & entry-level requirements for CCs and apprenticeship programs
- Identify other important skills for postsecondary success
- Align findings with ABE outputs
Bev Donati
Randy Stamper
Richard Sebastian
Local adult ed and community college/workforce leaders / Surveys, focus groups,
Access to existing data sets / By December 2010
Develop & implement program evaluation plan for pilot project
- IRB
Outside evaluator / Final PI evaluation materials and methodology / By December 2010
Analyze results of pilot
- identify effectiveness of pilot
Richard
Outside evaluator / June-September 2011
Present & publish results
- recommended revisions
Richard
Outside evaluator / By March 2012
Professional development review across system / Richard/Caroline to work with AdultLearningResourceCenter / -Information gathering necessary
Ex. Identify PD modules by other orgs and states / By December 2010
Provide local pilot team members with data expectations and reporting method / Randy, Richard, Gloria / Meeting with local pilot team / By December 2010