DISS TOWN COUNCIL
Minutes of the meeting of the InfrastructureCommittee held in the Council Chamber at Diss Youth & Community Centre on Wednesday 22ndJune 2016 at 7:15pm.
Present:CouncillorsM. Bardwell (ex-officio) A. Kitchen
K. KiddieG. Minshull (ex-officio)
S. OlanderD. Traube
In attendance:Ms D Sarson, Town Clerk
Miss S Richards, Deputy Town Clerk
16/239 ELECTION OF CHAIRMAN
It was
RESOLVED: to elect Councillor Olander as chairman of the Infrastructure Committee.
16/240APOLOGIES
Apologies for absence were received and accepted from Councillors Gibson, Mason and Mrs Wenman.
16/241NOMINATION OF SUBSTITUTE REPRESENTATIVES
There were none.
16/242ELECTION OF VICE CHAIRMAN
It was
RESOLVED:to elect Councillor Kiddie as Vice Chairman of the Infrastructure Committee.
16/243DECLARATIONS OF INTEREST 1 AND REQUESTS FOR DISPENSATIONS
Minute No. / Councillor’s Name / Personal/ Other Interest / PecuniaryInterest / Reason
16/196 / G. Minshull
K. Kiddie /
/ The Councillors are elected members of South Norfolk Council
16/244Minutes of the last meeting
It was
RESOLVED:that the minutes of the Highways committee held on Wednesday 27thApril 2016, and the Planning Committee held on 15th June 2016 were a true record and were duly signed by the Chairman.
16/245ITEMS OF URGENT BUSINESS
a)The Clerk raised the issue of accessibility to the town centre from various parts of town and it was suggested that relevant routes need to be walked with a wheelchair user to identify problem areas and Councillor Traube volunteered to work with the Highways Engineer and the County Councillor
The Clerk advised of two planning related consultations that had missed the agenda:
b)The Greater Norwich Local Plan “Call for Sites” – Councillor Kiddie agreed to review and report back to the Executive Committee in time for the 8th July 2015 deadline
c)The South Norfolk Council draft Statement of Community Involvement – Councillor Olander agreed to review and report back to the Executive Committee in time for the 15th July 2015 deadline
(Action: a) DT; by 03.08.16/ b) KK/SO; by 06.07.16)
16/246PUBLIC PARTICIPATION
Councillors considered a resolution under Standing Orders 3d., e., f., g. & hto suspend the meeting to receive comments from members of the public on items to be discussed on the agenda.There were no members of the public in attendance so the meeting was not suspended.
16/247STRATEGY PLAN
a)Councillors reviewed the Infrastructure strategic draft action plan and allocated responsibilities. It was
RESOLVED:to refer the amended Infrastructure strategic action plan to Full Council for
approval.
(Action: Clerk; by 13.07.16)
b)Councillors considered whether to refer responsibility for the Neighbourhood Plan to Full Council, and received an update on progress. It was noted that all neighbouring parishes have responded favourably to being involved, that the next stage is to organise a meeting to agree the areas to be designated and that maps are being produced by South Norfolk Council, whose Officer will be willing to attend the meeting. It was
RESOLVED: to report on the Neighbourhood Plan to Full Council at key strategic stages.
(Action: Clerk; ongoing)
c)Councillors appointed a member to the Task and Finish Group to review Officer delegations and to report progress to the next meeting of this committee. It was
RESOLVED:to appoint Councillor Olander from the Infrastructure Committee to review, with other committee representatives, Officer delegations for approval by Full Council.
(Action: Clerk/SO; immediately after 29.06.16)
16/248TOWN INFRASTRUCTURE ISSUES
Councillors considered whether it is still appropriate to hold a round table meeting with all relevant parties to discuss Diss infrastructure issues given the development of the Neighbourhood Plan. It was
RESOLVED:that it is no longer appropriate to hold a round table meeting to discuss Diss infrastructure issues but to continue to engage with the County Council through this committee.
(Action: Clerk; by 27.07.16)
16/249PLANNING APPLICATION ARRANGEMENTS
Councillors approved the proposed future arrangements for considering planning applications and adopted the Planning Delegation Policy. It was
RESOLVED:a)to adopt the Planning Delegation Policy
b)to set up a Planning sub-Committee with delegated authority to consider those
planning applications not to be considered by Officers with Councillors Traube, Bardwell, and Olander from this committee with a further three to be recruited from Council
c)to approve the proposed timetable of scheduled meetings every second and
fourth Wednesdays in the month at 6pm, to be held only if required
d)thatmajor applications,to be determined by considering the impact, location
and/or scale,would be referred to Full Council for consideration.
(Action: Clerk; immediately)
16/250HIGHWAYS CHECKLIST
Councillors reviewed the Highways Checklist for consideration with planning applications.It was
RESOLVED:to approve the Highways Checklist.
16/251PARISH PARTNERSHIP SCHEME 2016/17
Councillors considered whether to bid for Parish Partnership funding for 2016/17 and considered suitable highways improvements schemes and match funding requirements subject to cost. It was
RESOLVED:to propose
a)Mount Street general pavement improvements including assessing accessibility
b)Skelton Road visibility improvements for school crossing
(Action: Clerk; 16.12.16)
16/252TIME AND DATE OF MEETINGS
Councillors considered the time and day of meetings of the Infrastructure Committee. There was concern about continued engagement/involvement with the Diss Highways Engineer and it was noted there would still be ongoing dialogue and that he could be invited either to committee meetings or task and finish group meetings for specific issues.It was
RESOLVED:that the Infrastructure Committee would meet at 7.15pm.
16/253PROGRESS REPORT
Councillors noted the progress report from the last meeting of the Highways committee.
16/254DATE OF NEXT MEETING
Councillors noted that the next meeting of the Infrastructure Committee is scheduled for3rd August 2016.
Meeting Closed at 8.55pm
______
CouncillorOlander CHAIRMAN
Infrastructure Committee 22.06.16Page 1 of 3