OXFORDSHIRERFU
MINI FESTIVAL
Criteria for Host Club
- Age Groups U7, U8, U9, U10, U11, U12.
- There is a primary requirement the Festival will facilitate participation by all.
Therefore ‘B’ + ‘C’ stream sections should be arranged particularly at U7, U8 and U9 levels (Numbers of participants at U10 – U12 make ‘B’ streams unlikely)
No ‘B’ team may participate in an ‘A’ stream section and no ‘C’ stream within a ‘B’ stream.
- Owing to space, time and number of entries (allowing for Point 2) the Festival may be run over a Saturday and Sunday splitting age groups (Sat U10, U11, U12 and Sunday U7, U8, U9 for instance or visa versa).
- All age groups should play on the recommended RFU pitch sizes to encourage free running and space. The U7, U8, U9 levels should not be squeezed onto postage stamps thus inhibiting their rugby.
RFU recommend pitch sizes:
Under 7 + 840m x 30m
9 + 1059m x 35m
11 + 1259m x 43m(this may be reduced in width by 2 metres to 41m to achieve 2 pitches on a full size pitch)
- Match times including the Finals should be as follows:
Under 7 + 85 min each way1 minute half time
Under 9 + 106 min each way1 minute half time
Under 11 + 127 min each way1 minute half time
The allotted time between match starts should be as follows:
Under 7 + 815 minutes (every 20 minutes is far better but time may be the issue. It is better to build in a 10 minute blank after every hour if adopting 15 minute match starts.)
Under 9 + 1020 minutes
Under 11 + 1220 minutes
- Match balls are to be provided by the host Club.
- The match structure for each age group, qualification to subsequent rounds and format shall comply to the standard ORFU Match Structure Format. The format is determined by the number of teams entered.
- ORFU Competitions Committee shall provide and determine the rules of the Competition and winning criteria in the event of ‘ties’.
- The maximum number of matches a team shall play are:
U7, U8, U96 matches *A
U10, U11, U125 matches preferably though 6 may be necessary to include a Final.
- Age Group Report and Base Centreshould be provided for each age group at a central location to their playing area.
- A central control to announce results and information is mandatory (health and safety).
- Changing Facilities are desirable but not obligatory.
- Coaches and Referees Changing Facilities are desirable but not obligatory.
- Adequate toilet facilities to be provided.
Criteria for Host Clubs con’t
- A public address system is mandatory(health and safety).
- First Aid Facilities, St. Johns/Red Cross/Nurses/Doctors/qualified First Aiders (choice is yours), including ambulance access to pitch areas is considered mandatory. Mobile telephones should be available at every age group centre.
- All pitch areas to be enclosed by permanent, temporary roping.
- Catering for players/spectators is desirable but not mandatory. (It is an excellent income source).
- Presentation Area for trophies and medals to be centrally provided with presentation table.
- All pitches must be suitably lined and marked with flagpoles as appropriate.
- Adequate parking area(s) to be available and stewarded. *B
- Referees are to be organised by host Club. It is advised level 12 and above grade referees for U12 to be used if possible – discuss Oxfordshire Society. All Clubs enteringteams at an age grade should provide at least 1 qualified referee at groups 11 + 12 years and at least 1 ‘able’ to referee at groups 7, 8, 9, 10 years.
- A programme is required to advise players and spectators of the day’s activities and emergency procedures.
- An entry charge on the day may be levied and retained by the host Club.
- The host Club shall be responsible for providing trophies/medals (host Club choice either or both) for all Finalist winners and for all finalist players. Ideally medals should go to all participants.
- All aspects of the RFU Child Protection and Welfare Policy is to be implemented especially with regard to:
a) Spectator access to changing areas
b) Use of photographic cameras/videos.
- Host Clubs will be responsible for all costs should cancellation/postponement arise.
- The host Club may charge Clubs a Team Entry Fee. The amount shall be agreed with the County Youth Committee each year.
NOTES:
*AThe Continuum permits 5 matches maximum. ORFU adopt 6 matches as a maximum but the 6th must be the Final and in this case the re must be a minimum of 40 minutes between the last Semi and the Final.
*BOff site parking – you must specify walking distance from site to pitch area and whether you will run a bus service.
PLEASE COMPLETE THE HOST APPLICTION FORM
MATCH STRUCTURE
4 Entrants *A
BasisLeague of 4Teams 1, 2, 3, 4.
1 v 2
3 v 4
1 v 3Total 6 matches
2 v 43 matches per team
1 v 4
2 v 3Winner Top
(Acceptable Variation : Top 2 play off in Final)*
5 Entrants *A
BasisLeague of 5Teams 1, 2, 3, 4, 5
1 v 2
3 v 4
1 v 5
2 v 3
4 v 5Total:10 Matches
1 v 34 matches per team
2 v 4
3 v 5
1 v 4
2 v 5Winner Top
(Acceptable Variation : Top 2 play off in Final)*
6 Entrants
Basis League of 6
1 v 23 v 45 v 6
1 v 62 v 45 v 3Total:15 Matches
1 v 43 v 65 v 25 matches per team
1 v 34 v 52 v 6
1 v 52 v 34 v 6Winner Top
7 Entrants
BasisLeague of 7
1 v 23 v 45 v 6Total:21 matches
1 v 32 v 45 v 76 matches per team
1 v 42 v 36 v 7
1 v 52 v 63 v 7
1 v 62 v 74 v 5
1 v 73 v 54 v 6
2 v 53 v 64 v 7Winner Top
8 Entrants
8 Teams based on Pool structure(2 groups of 4)
A1 v 2B1 v 2Total:14 matches
3 v 43 v 4
1 v 31 v 3
1 v 41 v 4
1st place in Pool A plays Runner Up Pool B3rd place in Pool A plays 4th place Pool B
1st place in Pool B plays Runner Up Pool A3rd place in Pool B plays 4th place Pool A
Winners play FinalWinners Play Plate Final
Finalists 5 matchesPlate Finalists
9 Entrants
9 Teams Based on Pool structure1 Group 51 Group 4Total:22 matches
A1 v 2B1 v 2
3 v 43 v 4
1 v 51 v 3
2 v 32 v 4
4 v 51 v 4
2 v 42 v 3
3 v 5
1 v 4
2 v 5
1st place in Pool A plays Runner Up Pool B3rd place in Pool A plays 4th place Pool B
1st place in Pool B plays Runner Up Pool A3rd place in Pool B plays 4th place Pool A
Winners play FinalWinners Play Plate Final
Finalists (max 6 matches)Plate Finalists
B*10 Entrants
10 Teams based on Pool structure 2 Pools of 5Total:26 matches
A1 v 2B1 v 2
3 v 43 v 4
1 v 51 v 5
2 v 32 v 3
4 v 54 v 5
1 v 31 v 3
2 v 42 v 4
3 v 53 v 5
1 v 41 v 4
2 v 52 v 5
1st place in Pool A plays Runner Up Pool B3rd place in Pool A plays 4th place Pool B
1st place in Pool B plays Runner Up Pool A3rd place in Pool B plays 4th place Pool A
Winners play FinalWinners Play Plate Final
Finalists (max 6 matches)Plate Finalist
B*11 Entrants
11 Teams based on pool structure1 pool of 51 pool of 6Total:30 Matches
A1 v 2B1 v 24 v 5
3 v 43 v 42 v 6
1 v 55 v 61 v 5
2 v 31 v 62 v 3
4 v 52 v 44 v 6
1 v 35 v 3
2 v 41 v 4
3 v 53 v 6
1 v 45 v 2
2 v 51 v 3
1st place in Pool A plays Runner Up Pool B3rd place in Pool A plays 4th place Pool B
1st place in Pool B plays Runner Up Pool A3rd place in Pool B plays 4th place Pool A
Winners play FinalWinners Play Plate Final
FinalistsPlate Finalist
12 Entrants
12 Teams based on Pool structure4 pools of 3Total:28 matches
A1 v 2B1 v 2C1 v 2D1 v 2
2 v 32 v 32 v 32 v 3
1 v 31 v 31 v 31 v 3
1.Winners Pool A v Run Up Pool B
2.Winners Pool2B vRun Up PoolA
3.Winners Pool3C vRun Up PoolD
4.Winners Pool4D vRun Up PoolC
Winners1 v Winner 3Loser 1vLoser3
2 v Winner4Loser 2vLoser 4
Main Final: Winner of SeriesPlate Final : Winners of Series
Bowl
3rd Place A v 3 Place C
3rd Place B v3 Place D
Bowl Final Winners 1 v Winner 2
NOTES:
*A4 + 5 Entrants
*BThe 10 + 11 Entrant Format. The Committee will examine proposal to go to a pool base. i.e. (4,3,3 and 4,4,3 with top 2 in each pool going to second round group of 3 with the winners going to the Final)
HOST APPLICATION
CLUB:______
Address:______
______
______Club Tel No. ______
Host for:18th April 2011 Mini / Midi
Completed By:Name: ______
Address: ______
______
Tel: (H) ______Mob: ______
(W) ______E-mail: ______
Position in Club: ______
ORGANISATION INFORMATION
We shall commit to ‘B’ and ‘C’ streams at Age U7, 8 + 9.Yes / No
If Yes do you believe you will run:1 day event
2 day event
You agree to comply to RFU Pitch sizesYes / No
How many existing full size pitches do you have:1 / 2 / 3 / 4/ 5 / 6 / 7
How many junior size pitches do you have:1 / 2 / 3 / 4 / 5
If other pitches are required. How and where will these be provided:
TIMINGS
Will you split the age groups am and pmYes / No
If Yes indicate your current thinking (non binding)
amAge GroupsU7 / 8 / 9 / 10 / 11 / 12
pmAge GroupsU7 / 8 / 9 / 10 / 11 / 12
Do you believe you will run the event over 2 daysYes / No
If Yes indicate your current thinking (non binding)
Saturday amAge Group(s)______Sunday am Age Group(s) ______
pmAge Group(s)______pm Age Group(s) ______
FACILITY INFORMATION:
Number of Changing Rooms:2 / 3 / 4 / 5 / 6 / 7 / 8
How will you provide more changing facilities:
Separate Referees Room:Yes / No
Separate Coaches Changing Facilities:Yes / No
Do you have a First Aid Medical Facility in your ClubhouseYes / No
Pitches to be roped off:Agreed / Cannot Agree
Flagged:Agreed / Cannot Agree
Parking Facilities
Your Club has ‘standard’ parking for how many ______cars.
Where/how will you provide additional parking:
..
General Commitments
Public Address System will be provided
Central Control Event will be provided
Age Group Centreswill be established
First Aid Facilitieswill be provided
Catering for players/spectators will be provided.
Additional toilet facilities will be provided
Match balls will be provided
A programme will be produced
ADDITIONAL COMMITMENTS
We shall comply and implement RFU Child Welfare and Protection Policies at the Festival especially with regard to: a) Spectator access to changing areas Yes / No
b) Use of photographic cameras/videos.Yes / No
The Festival shall be run in compliance with the RFU ContinuumYes / No
The Festival Match Structure will comply with the ORFU structureYes / No
The Host Club will agree to a County Risk Assessment prior to the eventYes / No
The Host Clubwill provide a member of its Organising Committee to join
the County Tournament Committee for one year prior to the event and
one year after to ensure understanding and co-operation between organising
Clubs.Yes / No
Give details of any Special Reason/Event re your Club to support Host Status, i.e. 50th Anniversary, New Club House facility, etc.
Submitted by: ______Date: ______
Signed:______
(Pls Print):______
Tel:______E-mail: ______
Signed Submitting Club Youth Chairman:______
(Pls Print):______
Date:______
Signed Submitting Club Chairman:______
(Pls Print):______
Date:______
Return to:
Nk Robinson
ORFU CBRDP Chairman
31 Oxford Rd
Thame
OX9 2AJ
e-mail:
Tel: 01844 217900
Mob: 0775 393 6606
Mini Festival