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MASTER PLAN
SUB-DIRECTORATE
AGRICULTURE
October 2005
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INDEX
CONTENT PAGE
1. INTRODUCTION 1
2. MANDATE OF PRODUCTION WORKSHOPS & AGRICULTURE 1
3. OBJECTIVES OF PRODUCTION WORKSHOPS & AGRICULTURE 2
4. AIM AND KEY OBJECTIVES 2
5. CONSULTATION PROCESS 2
6. SITUATIONAL ANALYSIS 3
7. ACTION PLAN 6
8. STRATEGY TO EXPAND AGRICULTURAL PRODUCTION 9
C:\Documents and Settings\belindav\Local Settings\Temporary Internet Files\OLKE\Master Plan - Agriculture.doc/Created on 10/12/2005 12:19:00 PM
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SUB-DIRECTORATE AGRICULTURE
1. INTRODUCTION
The current offender population has soured far beyond the capacity of the correctional centres. This Department is faced with a challenge of accommodating these offenders and further ensures that constructive rehabilitative methods are employed to reduce recidivism. Therefore, this document seeks to address the enhancement of rehabilitation programmes as outlined the White Paper and the Departmental Strategic Plan.
It must be noted that one of the driving costs of factors in this Department is the rate of recidivism. The chances of offenders returning once released whether it be on parole, or the end of sentence is higher if the offender does not possess the skills required in the job market.
Notably, skills development within the Department should not be viewed in isolation with what is taking place in the global market. South Africa, since its inception in the global market has found itself faced with stiff labour competitiveness. The results are low labour turnover with maximum productivity output. Therefore, the outside firms as employers require skills that would add value to the organization and that are where the Department of Correctional Services’ development wing needs to be geared.
2. MANDATE OF PRODUCTION WORKSHOPS AND AGRICULTURE
The Directorate Production Workshops and Agriculture derives its mandate from amongst others, the following:
§ The Constitution of the Republic of South Africa (Act 108 of 1996).
§ Standard Minimum Rules for the Treatment of Offenders.
§ Draft White Paper on Corrections 2003.
§ The Correctional Services Act (Act 111 of 1998).
§ Public Finance Management Act (Act 1 of 1999).
§ Strategic Plan of the Department of Correctional Services 2002 – 2005.
§ Mvelaphanda Document 2002.
§ Unpublished documents “Conceptualizing Rehabilitation: October 2002.
§ White Paper on Batho Pele Principles.
2.1 Vision of the Directorate Production Workshops and Agriculture
The vision of the Directorate Production Workshops and Agriculture is:
“To effectively manage the agricultural- and workshop resources in a partnership with all the relevant stakeholders as to ensure the development of offenders and to attain maximum benefit for Government.”
2.2 Mission of the Directorate Production Workshops and Agriculture
The mission of this directorate is:
“To support the Departmental Mission through the provision of products and services in order to uplift offenders and to reduce Government expenditure.”
3. OBJECTIVES OF THE DIRECTORATE PRODUCTION WORKSHOPS AND AGRI-CULTURE
Production workshops and agricultural activities promote the development of offenders and complement the rehabilitation programme in improving their personal- and social functioning by providing them with skills utilization and skills development opportunities. The products being generated in the process are used for self-sufficiency aims of this department and to ultimately save the taxpayer money. The objectives of this directorate are:
§ To provide job opportunities.
§ To provide development opportunities.
§ To provide opportunities for skills utilization.
§ To provide work ethics and employability.
§ To ensure product self-sufficiency.
4. AIM AND KEY OBJECTIVES
The aim and key objectives of this Master Plan is to:
▪ Ensure that agricultural operations are aligned with the White Paper on Corrections and the National Strategic Plan.
▪ Identify specific focus areas are that inhibit the participation of offenders in development programmes.
▪ To identify factors which cause, low production; and
▪ To address factors that will assist in increasing self-sufficiency.
5. CONSULTATION PROCESS
With the compilation of the first draft, officials of the following regions were consulted to provide inputs:
§ Gauteng
§ Free State/Northern Cape
This first draft was then consulted during a National Workshop with the Regional Coordinators Agriculture as well as all the Section Heads. This document was enriched and this is now the final version.
6. SITUATIONAL ANALYSIS
In order to reposition the Sub-Directorate Agriculture it was decided to make use of the environmental analyses (SWOT), as a strategic management tool to ensure that the sub-directorate is aligned with the White Paper on Corrections.
6.1 SWOT-analysis
Strengths
§ The availability of a “market” for the produce (offenders, officials, other Government Departments and the poverty alleviation programme).
§ The availability of natural resources, machinery, buildings, personnel, offenders and finances.
§ Job opportunities are available on a daily basis.
§ Training/development opportunities are available.
§ Different established agricultural projects offer offenders various exposures with regard to knowledge, skills and experience in the fields of plant- and animal production.
§ Policies, regulations and service level standards are in place.
§ Qualified agricultural technicians are available.
Weakness
§ Lack of commitment/motivation of agriculture personnel.
§ Lack of skilled/qualified personnel.
§ Short working hours.
§ Skills development programmes not accredited.
§ Poor communication and lack of cooperation between agriculture and other functionaries at operational level.
§ Few offenders allocated to agriculture.
§ Inadequate stock management.
§ Poor use of management information.
§ Poor compliance with departmental policies and procedures.
§ Insufficient development of agricultural personnel.
§ Lack of resources.
§ Under production:
▪ Excessive mortalities.
▪ Low fertility.
§ Insufficient refrigerated trucks.
Opportunities
§ The growing demand in agriculture produce increases the opportunities for more offenders to be involved in agriculture.
§ The restructured department will foster better a working relationship between the Directorates Production Workshops and Agriculture and Skills Development.
§ Opportunity to supply produce to external consumers and participation in the poverty alleviation programme.
§ Possibility to involve external stakeholders (including the department of labour) in the rehabilitation process.
§ Contribute to decrease recidivism (by skilling offenders in market related skills).
Threats
§ Insufficient budget allocation.
§ Lack of offender provision at operational level is adversely affecting the poor attendance of offenders in the Rehabilitation Programme.
§ Implementation of 7-day establishment.
§ Poor involvement of Heads Correctional Centres in Agriculture.
§ Poor motivation of offenders.
§ Privatization /outsourcing of agricultural projects.
§ Land invasion (unauthorized).
§ Unreliable service providers.
§ Adverse climatical conditions.
§ Occurrence of contagious diseases.
§ Thefts.
§ HIV and AIDS.
§ Poor programme participation. (Labour utilization and skills development).
7. ACTION PLAN TO ADDRESS THE IDENTIFIED PROBLEMS
Based on the SWOT analysis, the following under-mentioned factors were identified which must be addressed to ensure that the sub-directorate is aligned with the White Paper.
Enhancement of Self-sufficiency
Factors Identified / Action plan / Responsibility / Time frame /Primary / Secondary /
High Mortalities. / Execution of the vaccination, dosing and dipping programme.
Upgrading/ maintenance of facilities.
Supervision in the maternity wards after hours.
Implementation of Bio-security.
Implementation of proper nutritional programmes.
Health management of animals. / Project officials at the different animal projects.
Section Head Building and Maintenance.
Section Head Agriculture.
Section Head Agriculture.
Project officials at different animal projects.
Project officials at different animal projects. / ▪ Section Head Agriculture.
▪ Regional Coordinator Agriculture.
▪ Manager Prod workshops and Agric.
Head of Correctional Centre and Area Commissioner.
Project officials at different animal projects.
Section Head Agriculture.
Section Head Agriculture. / According to timeframes as stipulated on the vaccination programmes.
Register needs with Regional office before 31/3/2006.
15 February 2006.
1 January 2006
1 January 2006
1 January 2006.
Losses. / Permanent night duty patrol and weekends supervision at agriculture projects.
Rearing of Ostriches in livestock camps.
Proper vermin control.
Proper pest and weed control.
Allocation of permanent agricultural personnel at smaller places – vegetable gardens. / ▪ Manager Production Workshops and Agriculture.
▪ Head Correctional Centre.
Section Head Agriculture
Section Head Agriculture
Project officials at different plant production projects.
Head of Correctional Centre. / Area Commissioner.
Regional Coordinator Agriculture.
Regional Coordinator Agriculture.
Section Head Agriculture.
Regional Head Development and Care. / To be determined.
30 June 2006.
Continuous.
30 January 2006.
30 January 2006.
Insufficient production funds. / Budget according to needs.
Funds to be allocated budget according to estimates. / Section Head Agriculture.
Regional Head: Finance. / ▪ Manager Production Workshops and
Agriculture.
▪ Regional Coordinator Agriculture. / 1 April 2006.
Cost effectiveness of distribution routes in and between the regions. / Re evaluate the economics of current distribution routes.
Investigate the establishment of new distribution routes. / ▪ Regional Coor.dinator Agriculture / Regional Head Development and Care / 31/03/2006.
Non-adherence to Service Level Standards. / Adherence to Service Level Standards. / ▪ Project officials. / ▪ Section Head: Agriculture.
▪ Regional Coordinator Agriculture. / ▪ Continuous evaluation according to Framework for Compliance.
Unforeseen climatical conditions. / ▪ Proper farm and project plans.
▪ Establish fodder banks. / Section Head: Agriculture. / ▪ Regional Coordinator Agriculture. / January of each year.
Low yield/production unit / (Animal production)
Improve genetic make-up of herds:
▪ Purchasing of breeding animals from reliable breeders.
▪ Culling of unproductive female animals.
▪ Annual fertility testing of male animals.
▪ Stick to breeding seasons.
▪ Proper heat detection.
(Plant production)
Use hybrid seeds.
Fumigation of existing vegetables gardens.
Planning and implementation of planting schedules.
Stick to irrigation schedule and measure water-use (tensiometers).
(Fruit production)
Revival of the Orchards.
Investigate the possible of processing fruit.
(Fodder)
Replacement programme for old pastures. / Section Head
Agriculture and relevant project officials.
Project officials at vegetable gardens.
Project official at vegetable gardens.
Project official at vegetable gardens.
Project official at plant projects.
Section Head
Agriculture.
Regional Coordinators Agriculture.
Section Heads Agriculture. / ▪ Manager Production Workshops and Agriculture
▪ Regional Coordinator Agriculture.
Section Head Agriculture.
Section Head Agriculture.
▪ Section Head Agriculture.
▪ Manager Production Workshops and Agriculture.
▪ Regional Coordinator Agriculture.
▪ Section Head Agriculture.
▪ Manager Production Workshops and
Agriculture.
▪ Manager Production Workshops and Agriculture
▪ Regional Coordinator Agriculture.
▪ Regional Head Development and Care.
▪ Director Production Workshops and
Agriculture.
▪ Managers Production Workshops and Agriculture.
▪ Regional Coordinators
Agriculture. / Continuous.
▪ Before and after each breeding season.
▪ Before and after each breeding season.
▪ Daily.
! December 2005
30 Sept 2006.
28 February 2006.
1 January 2006
31 December 2006.
15 April 2006.
Plans must be available on/or before 30 April 2006.
7.2 Increase the Skills Development of Offenders
FactorsIdentified / Action plan / Responsibility / Time frame /
Primary / Secondary /
Low number of offenders involved in agriculture skills training/ development. / Proper planning and costing of skill development needs.
Register the need for additional funds.
Ensure the allocation of sufficient offenders for training.
Issuing of ID documents to offenders.
Revisit the classification of offenders.
Ensure that market related training is presented.
Proper management of the procuring of skills development courses. / Section Head Agriculture.
Section Head Agriculture and Section Head Skills Development.
CMCs.
Head of Correctional Centre.
Director Skills Development.
CMCs.
▪ Section Head Education and Training.
▪ Section Head Agriculture.
Section Head Education and Training, / ▪ Section Head Education and Training.
▪ Area Coordinator Development and Care.
▪ Area Coordinator Development and Care.
▪ Regional Head Development and Care.
Regional Head Development and Care.
Head of the Correctional Centre.
Regional Coordinator Agriculture. / Before 31 October of each financial year.
Annually before first and second report.
30 January 2006.
Will be obtained from the Director Skills Development.
30 January 2006.
1 April 2006.
Continuous during 2005/2006 financial year.
Accreditation of training sites, training programmes and assessors. / Accreditation as required by SAQA. / Director: Skills Development. / Regional Coordinators Production Workshops and Agriculture and Education and Training. / Date will be obtained from the Director Skills Development.
7.3 Low labour utilization
FactorsIdentified / Action plan / Responsibility / Time frame
Primary / Secondary
Custodial posts for agriculture/ insufficient. / Allocate separate custodial establishment for agriculture. / Area Commissioner. / Regional Commissioner. / Immediately.
Vacant agricultural posts. / Fill all vacant posts. / Area Commissioner to register needs). / Regional Commissioner. / 30 April 2006
Low morale of agricultural personnel. / Request job evaluation w.r.t. all agricultural posts. / DC: Human Resource Management. / Director Production Workshops and Agriculture / Request was forwarded.
Short working hours. / Ensure that offenders work at least six (6) hours/ day. / Head: Correctional Centre. / Area Commissioner. / Immediately.
Poor programme participation. / Improve allocation of offenders to agricultural programmes. / Head Correctional Centre. / ▪ Area Commissioner.
▪ Regional Head Development and Care. / 30 January 2006.
Contingency plans/security during festive season. / Contingency plan during festive season must include agricultural spans as essential services. / Area Commissioner. / Head: Security. / 1 December 2005.
Implementation of unit management, structured day programmes, and sentenced plans. / Implementation of unit management, structured day programmes and sentenced plans. / Head: Correctional Centre. / Area Commissioner. / According to time frames as set by the Branch Corrections.
8. STRATEGY TO EXPAND AGRICULTURAL PRODUCTION
The Directorate Production Workshops and Agriculture conducted several feasibility studies in order to increase agricultural production. The following feasibility studies were completed, approved by the Commissioner and referred to the Director Facilities Planning and Development for prioritizing and financing on the Capital Budget:
8.1 Pork Production:
Region / Projects approved to address shortfall / Additional capacity created (ton)Limpopo/Mpumalanga/ N West
6/2-FW1 dd 2002/05/31 / Expansion of Thohyandou piggery.
Operasionalization of Rooigrond piggery. / 65
240
Eastern Cape
6/2BV1 dd 2001/09/24
6/2-BM3 dd 2002/02/19 / Expansion of Umtata piggery.
Expansion of Middledrift piggery. / 185,5
102,6
Kwazulu/Natal
6/2 dd 2001/08/30 / Expansion of Sevontein piggery. / 32,4
TOTAL / 625,5
The above-mentioned expansions will increase the self-sufficiency to 100%.