RFP - FY2017 E-Rate Proposal – CRETC New Building Fiber
Colorado River Educational Technology Consortium1004 Hancock Rd
Bullhead City, AZ 86442
(928) 758-3961
NOTICE OF REQUEST FOR PROPOSAL
RFP NAME: / FY2017 E-Rate Proposal – CRETC New Building Fiber.MATERIAL OR SERVICE: / CRETC seeks proposals for managed leased lit fiber for a new building internally referred to as CRUHSD Event Center. CRETC will award managed lease lit fiber service for the school. CRETC will determine the best option for the school and district. The consortium and member school are seeking proposals for manage lit fiber service with up to 1000Mbps bandwidth to connect the new building to the district aggregation center.
BID DUE DATE: / Monday, May 8th, 2017, 10:00AM local (AZ) time
BID SUBMITTAL LOCATION: / Bullhead City Elementary School District #15
1004 Hancock Rd
Bullhead City, AZ 86442
MAILING ADDRESS: / Bullhead City Elementary School District #15
1004 Hancock Rd
Bullhead City, AZ 86442
PRE-BID CONFERENCE: / Not required. Contact James McNutt –
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In accordance with the School District Procurement Rules Article 10, competitive sealed bids for the material, service or construction specified will be received by the District Office at the specified location until the time and date cited above. Bids received by the correct time and date will be opened and the amount of the bid will be publicly read.
If you do not wish to bid on this solicitation, please provide written notification of your decision. Failure to respond could result in deletion of your name from the District’s vendor listing. This form may be returned to the address above, or emailed to . A “No Bid” will be considered a response.
[ ]I am submitting a “No Bid” at this time.
Please keep my name on the District’s Bidder’s List.
[ ]I cannot provide services of this nature.
Please remove my name from this category.
[ ]I no longer wish to do business with CRETC, BCESD, and CRUHSD.
Please remove my name from the District’s Bidder’s List.
[ ]I am no longer in the business to provide these services.
Please remove my name from the District’s Bidder’s List.
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Name of CompanyDate Signed
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Authorized Signature/Local RepresentativeTelephone/Fax Number
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Type Name and Position Held with Company
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Mailing AddressCityStateZip
Colorado River Educational Technology Consortium
2017-2018 E-Rate New Building Fiber RFP
The Colorado River Educational Technology Consortium (CRETC) consists of two school districts, The Bullhead Elementary School District (BCESD), and the Colorado River Union High School District (CRUHSD). The two school districts, in order to provide quality services at lower costs, have formed the CRETC. The CRETC supports six elementary schools, two high schools, onedistrict office, and one non-traditional high school.
This RFP has only one section: Managed Leased Lit Fiber Service.
CRETC plans to install up to 1000Mbps WAN service between one school building location, and the BCESD District Office (one full link). Please use the pricing guide at the end of this document for the price proposal.
Telecommunications – Managed Leased Lit Fiber Service
CRETC is seeking to enter into a 36-month contract for managed leased lit fiber service. We expect building construction to begin summer 2017. CRETC assumes the winning vendor will work with the construction manager to schedule any special construction. The month to month service is expected to start on July 1, 2018. The monthly service will continue for at least 36 months from July 1, 2018 to June 30, 2021. If construction delays cause the start date to occur after July 1, 2018, CRETC reserves the right to extend the end date of the contract.
Current construction site is west of Arizona Highway 95 at the south end of the Bullhead City Parkway. The area is west of the Target Shopping center. An address has not been determined at the time of this RFP. Once a precise service address has been determined, we will post it on the website for questions described below.
CRETC may award up to five, one year voluntary extensions to the contract, provided CRETC, the member school district, and the service provider agree to the extension(s).
CRETC plans to install this link in a staged approach. Starting with lower speed bandwidth and increasing speed when needed.
CRETC expects a point to point link.
Service addresses:
BCESD D.O.
Bullhead City Elementary School District
1004 Hancock Rd
Bullhead City, AZ 86442
928-758-3961
New Building
New Building
West of Arizona Highway 95 at Bullhead City Parkway
Bullhead City, Arizona 86442
Do not contact the school directly. Please contact James McNutt (contact info at the end of this RFP). Any required school visits must be scheduled with James McNutt. Any site visits or school contact that is not coordinated with James McNutt will result in a vendor being disqualified.
Link description:
Link 1: New Building BCESD D.O.
Link must be point to point. Relay links, point to multi-point, and repeated links will only be considered when it is in the best interest of CRETC. The vendor must CLEARLY identify non-point to point links, and the advantage to CRETC.
Please answer the following questions:
- Will of your link be point to point?
___ Yes___ No
If no, please explain: - Can you provide WAN Access at the following speeds to the links described above:
Link 1
250Mbps down and up__Y__ N
375 Mbps down and up__Y__ N
500 Mbps down and up__Y__ N
625Mbps down and up__Y__ N
750Mbps down and up__Y__ N
875Mbps down and up__Y__ N
1,000 Mbps down and up__Y__ N - Please indicate the technology used to provide this access:
- Will your company utilize other service providers to provide these services (i.e. will another company provide the “last mile” service), if so, please list those companies?
- What is your lead time to install? (CRETC plans to activate this service on July 1st, 2018)
All Respondents
Vendors must include alllabor, travel, lodging, per-diem,estimated taxes, and fees with their proposal. Price proposal shall include E-Rate eligible and ineligible components, monthly re-occurring costs, and one-time costs. There shall be no additional cost to CRETC to ensure all equipment functions as intended.
Please include a service level agreement and contract with your proposal. Your service level agreement should include response times (call back, remote support, on-site, etc.). Your SLA and contract should include the address of the location where technicians will be dispatched for CRETC issues. Please include all pertinent technical certifications held by the technicians who will be dispatched for CRETC issues. You may include any additional information that may help CRETC make the best choice for our solution. Please use the response sheet at the end of this document as a guideline for price response format.
Send all questions concerning this RFP to . The deadline for questions is May 1st, 2017. All questions and answers will be posted on the BCESD E-Rate website (
Selection will be based primarily on price of eligible goods and services. Vendors must CLEARLY state total of eligible goods and services and ineligible goods and services. If CRETC is not able to determine eligible goods and services pricing, the proposal may be considered non-responsive. Please include any constructions costs as one-time costs below. This is a sealed bid, do not send proposal via email. It is the vendor’s sole responsibility to ensure delivery of the RFP by the due date and time. It is our experience; UPS and FedEx do not offer early AM overnight delivery to Bullhead City. Late proposals will not be considered.
CRETC reserves the right to contact vendors with clarification questions.
RFP due date isMonday, May 8th, 2017, 10:00AM. Ensure your proposal and envelope clearly state FY2017 E-Rate Proposal – CRETC New Building Fiber.
A public opening will be held at 10:10AM Monday, May 8th, 2017 at the Bullhead City Elementary District Office Board Room.
Proposals must be sent to:
Bullhead City Elementary School District #15
James McNutt, Technology Supervisor
1004 Hancock Rd
Bullhead City, AZ 86442
Please ensure your proposal includes a signed contract. A contract has been provided within the RFP.
CRETC prefers RFP responses in electronic form (i.e. USB Flash Drive).
Vendor Information
Company Name: ______
Address: ______
City: ______State: ______Zip: ______
Phone: ______
Fax: ______
E-Rate SPIN Number: ______
Account Manager: ______
Phone: ______
E-Mail: ______
Accounts Payable: ______
Phone: ______
E-Mail: ______
Support Contact: ______
Phone: ______
E-Mail: ______
Telecommunications– Managed Leased Lit Fiber Service Price Sheet
Contract term length: 36 Months – July 1, 2018 to June 30, 2021
Extensions: Voluntary extensions may be granted
Vendors must include all labor, travel, lodging, per-diem,estimated taxes, and fees with their proposal.
Link 1: New Building to BCESD District Office
Service addresses:
New Building
New Building
West of Arizona Highway 95 at Bullhead City Parkway
Bullhead City, Arizona 86442
BCESD D.O.
Bullhead City Elementary School District
1004 Hancock Rd
Bullhead City, AZ 86442
928-758-3961
Speed (Mbps) / E-Rate Eligible / Not E-Rate EligibleMonthly Re-occurring / One time/install / Monthly Re-occurring / One time/install
250
375
500
625
750
875
1,000
CRETC Service Contract
This page shall serve as a contract between ______, a service provider and the Colorado River Education Technology Consortium (CRETC). This contract shall provide the services described and priced above. This contract includes the options for minor modifications. The term of this contract is thirty-six (36) months, beginning on July 1, 2018 and ending on June 30, 2021. Special construction could start as early as July 1, 2017. At the end of this contract, the service provider and CRETC may voluntarily extend the term of this contract five times for one year each time. Any additional terms and conditions required by the vendor shall be included with this contract.
Have you attached additional terms and conditions? ___ Yes ___ No
Have you included your own signed contract? ___Yes ___No (If yes, do not sign below)
Signatures:
Service Provider:
______Date:______
Signature
Print Name and Title: ______
CRETC:
______Date:______
Signature
Print Name and Title: ______
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