JOB DESCRIPTION

Job Title: Director of FacilitiesDepartment:Facilities (Maintenance Housekeeping)

Title of Immediate Supervisor: V.P. for Human Resources Operations

FLSA: Exempt FTE: 1.0Revision Date: December 2016

Account Number: 01-70700-00000-00000-50003Date Hired:

Name:Signature:

General: The Facilities Departmentsareessential contributors to the residential teaching and learning experience at Beloit College. The operation, quality, cleanliness and appearance of the residential, academic and administrative spaces on campus help to create a healthy and pleasant living, learning and working environment. As the leader of the Facilities team, the Director works closely and collaboratively with the College’s senior staff, their delegates and key members of the campus community, and is responsive to and engaged with students, faculty and staff. The Director of Facilitiesis responsible for the planning and execution of the care and operations of all physical facilities at Beloit College. The campus consists of 80 properties situated on a wooded 55-acre main campus, withan additional 26-acre athletic complex; buildings fall into a range of historic architectural styles, several of which are listed on the National or State Register of Historic Places.

The Director is responsible for building and developing a team that consistently provides a high level of facilities stewardship, customer service and communications, working with a diverse community to meet academic, programmatic and residential needs and priorities. This position advises the administration on policies and procedures that relate to the management of campus physical resources and the planning and management of capital renewal and replacement budgets for facility maintenance and improvements.

Characteristic Duties and Responsibilities:

  1. Through campus-wide partnerships and frequent communication, establishes, communicates and implements short- and long-range goals, objectives, policies and operating procedures.
  2. Consults and coordinates with senior staff on strategic planning related to facilities.
  3. Provides leadership and direction in all aspects of the administration of the facilities departments with a focus on communication, collaboration and continuous improvement.
  4. Monitors and evaluates operations and activities for quality, complianceand cost-effectiveness; recommends and implement changes as needed.
  5. Establishes and maintains an organizational staffing structure to effectively accomplish the department functions; recruits, employs, supervises and regularly evaluates management staff; directs the implementation of management and staff development, skills training, safety programs and problem resolution; motivates employees to achieve a high level of performance and productivity.
  6. Supervises the operations, planned and corrective maintenance of the campus mechanical, electrical, water distribution, cooling and heating systems, as well as the operations of recycling and energy management, including negotiating utility prices.
  7. Supervises housekeeping operations ensuring work is accomplished using best practices for safe, effective and efficient results.
  8. Advises College administration on the resources needed to adequately maintain the physical facilities of the institution and participates in the budgeting and allocation of fiscal resources for capital improvement and maintenance projects.
  9. Recommends and develops the scope and specifications for major capital, maintenance and remodeling projects meeting compliance with college policy, ADA, OSHA, EPA and other regulatory requirements.
  10. Prepares/reviews and coordinates bidding and awarding of contracts with outside contractors or subcontractors, following institutional policies and procedures.
  11. Develops and reviews routine and preventive maintenance procedures and schedules for buildings and systems.
  12. Participates in and/or assists with the integration of student involvement and learning as it may pertain to facilities and its operations (e.g. students working on sustainability projects).
  13. Participates in campus and community-related physical space/resources projects and initiatives.
  14. Serves on College planning and policy-making committees and external professional association committees.
  15. Represents the College to various community and governmental agencies, vendors, students and their parents and the general public.
  16. Uses technology and applicable metrics to develop, evaluate and manage annual budgets and perform periodic cost and productivity analyses, and create/maintain efficient workflows. Oversees purchasing, payment and other business functions of the departments; approves requisitions for equipment, supplies, stores and repairs.
  17. Consults with supervisors on maintenance, replacement and security of all departmental equipment.
  18. Utilizes knowledge of local, state and federal fire, health and safety codes; ensures staff and contractor code compliance.
  19. Performs other similarly-related duties as assigned.

Qualifications and Experience:

  1. Bachelor’s degree in construction management, mechanical or structural engineering, or related field.
  2. A minimum of 7 years of progressively responsible experience directly related to the duties and responsibilities specified.

Knowledge/Skills/Abilities:

  • Commitment to developing, and contributing to, a work environment welcoming to people with diverse backgrounds and experiences.
  • Ability to learn and appreciate the mission of a residential, liberal arts college and to work well in a fast-paced department serving diverse faculty, staff and students.
  • Ability to develop, supervise and train professional, technical and trade employees.
  • Outstanding interpersonal and community relations skills and the ability to communicate and interact effectively within a diverse community.
  • Knowledge of best practices in building operations management, including housekeeping, carpentry, electrical, plumbing and HVAC maintenance.
  • Ability to provide technical guidance and leadership to professional personnel in area of expertise.
  • Ability to make sound administrative and procedural decisions.
  • Ability to make emergency decisions in all areas of facilities and comprehend a variety of technical subjects.
  • Ability to read and understand architectural and engineering construction documents and to participate in the planning, construction and project management of new buildings, as well as major renovation and repair projects.
  • Ability to negotiate and manage contractual arrangements.
  • Flexibility to accept, manage and incorporate change.
  • Skill in the use of computers and software related to space and systems development and management.
  • Demonstrated strategic planning and implementation skills.
  • Demonstrated skill in budget development and fiscal management.
  • Knowledge of federal, state, and local safety regulations, protocols and/or procedures.
  • Physical ability to perform job duties, including walking, bending, lifting up to 40 pounds, driving and visual inspection of buildings, grounds and equipment at all locations on campus and outdoors during all weather conditions.
  • Training in or experience withworker’s compensation, campus safety, fire safety, life safety codes and hazardous waste disposal, as well as familiarity with OSHA, ADA and other construction regulatory codes and regulations.

The intent of this job description is to provide the general nature and level of work required of employees who are assigned to this classification and shall not be constructed as an all-inclusive list of duties and responsibilities. Employees may be instructed to perform job-related duties and responsibilities other than those specifically presented in this description.